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Vacancy: Early Years Project Administrator

Job title: Early Years Project Administrator

Contract: Fixed Term, 40 working weeks to 25 June 2027

Hours of work: 28 hours per week. We are open to a discussion about a flexible working pattern subject to the needs of the organisation.

Starting salary: £24,547 FTE / £17,258.43 for 40 working weeks plus 5.7 weeks annual leave

Closing date: 6 July 2026

Location: The person location is blended between our Edinburgh Office and home. The office is in Edinburgh City Centre is open Monday to Thursday, with great access by train, bus, and tram.

This is an excellent opportunity for you to join Scottish Book Trust as an Early Years Project Administrator. The position offers flexible, part time working within our Early Years Team.

The Early Years (EY) team delivers Bookbug, an evidence-informed programme which aims to promote parent-child bonding and attachment, support children’s language and communication skills, and help their social, emotional and cognitive development through reading, singing and rhyming. Key elements include universal book gifting at four stages, free story, song and rhyme Bookbug Sessions, Bookbug for the Home and community engagement, the Bookbug app, and professional learning opportunities and learning resources for people working with children in their Early Years.

The post holder will work closely with the Training Delivery Manager to deliver administrative support for an additional term-based schedule of in-person and online training dates and webinars delivered by our team of trainers for the delivery of the Tackling Child Poverty Project.

The post holder will be friendly, reliable and efficient as a first point of contact for participants and will liaise with our trainers, both internal and freelance, to ensure the smooth running of our high-class training programme.

Benefits

• Generous holiday allowance
• Employee pension contribution of 5% per annum
• Possibility of flexible working
• Life assurance scheme
• Employee Assistance Programme
• Cycle to Work scheme

About the job

Key responsibilities

• Booking/sourcing training venues and catering within agreed budgets, sourcing and updating risk assessment data, completing venue checks and drafting Risk Assessments
• Setting up online meetings and Eventbrite requirements
• Using the Learning Management System (Talent LMS) to create groups for each training date and assigning and tracking pre-course online learning
• Handling communications with local programme co-ordinators and participants
• Supporting the organisation of delivery logistics for training resources, including resolving issues around non receipt of resources and return of excess materials
• Supporting with the setting up, updating and management of training dates trainers, maintaining and reviewing training waitlists
• Ongoing management and tracking of the training schedule to ensure optimum attendance and timings of sessions
• Collating pre and post training information and completing learner journeys
• Assisting the wider Early Years team with administrative tasks as required

You will have:

• Experience as an office administrator
• Excellent communication skills, written and verbal and the ability to interact professionally, with a friendly, approachable manner
• Experience of managing external relationships and contacts
• Excellent organisational skills and time management skills, with meticulous attention to detail, taking a pride in working to a high standard
• Highly competent IT skills – particularly confident with MS Office including Excel and Teams, previous experience of Zoom and online meeting platforms
• Experience of Eventbrite is desirable
• A team player but able to self-motivate and work to multiple priorities
• Experience of databases, handling and analysing data, previous use of a Learning Management System is desirable.
• An interest in literature and the early years development

Other information

• The post is a hybrid role with regular attendance at Scottish Book Trust offices in Edinburgh.
• The post involves occasional travel within Scotland and out of office hours work from time to time including occasional evenings and weekends.
• Appointment will be conditional on securing a Level 1 from Disclosure Scotland.
• Flexible working options are available.

How to apply

Step 1: Download and complete our application forms

We do not accept CVs. To apply for this role, please complete both part A and part B of our application form, uploading them as PDFs if possible.

Download application form part A

Download application form part B

Step 2: Upload your completed forms to our recruitment portal

Ready to submit your forms? Click the button below and complete these steps.

• Add your contact information
• Click 'next' when you are ready to upload your documents
• Add your title to the document page
• Upload (or drag and drop) the files and click 'Upload' after each document
• When both documents are uploaded, submit your application

(this link will open in a new window)Upload your application forms

If you have any difficulties applying or queries regarding this post, you can request support by emailing recruitment@scottishbooktrust.com(this link will open in a new window). You can find more information about our organisation and our values.