Day Service Coordinator

Day Service Coordinator – Job Description

Reports to:
Hours:

Type:
Salary:

Day Services Manager
37.5 (Some evening or weekend work may be required
with time off in lieu)
Permanent
£29,148.00 to £32,116.00 per annum depending on
experience

The College is committed to safeguarding and promoting the welfare of children, young

people and vulnerable adults and expects all staff and volunteers to share this

commitment.

Landmarks is an independent specialist day college for young people with learning disabilities

and  difficulties.  The  college  offers  a  wide  range  of  programmes  that  are  tailored  to  each

individual’s needs.

Landmarks  operates  from  several  sites  across;  Nottinghamshire,  Derbyshire  and  South

Yorkshire, with our main site located in Eckington, S21 4EF.

Landmarks has several satellite provisions in Rotherham, Nottingham city Centre and a “real-

life” hospitality and catering facilitate in Rainworth, Mansfield. These environments enable us

to provide a range of personal and vocational training opportunities including:

§  Agriculture
§  Animal Studies
§  Arboriculture
§  Art
§  Business Administration
§  Conservation
§  Duke of Edinburgh
§  Equine Studies
§  Floristry

Independent Travel Training
Independent Living Skills

§  Horticulture
§  Hospitality & Catering
§
§
§  Labouring (CSCS)
§  Retail
§  Supported Internships
§  Wildlife Management
§  Work Experience

Our  staff  are  required  to  work  on  a  range  of  different  sites,  including;  college  campuses,

employer’s  premises  or  communities  local  to  your  learners  home  -    therefore  willingness  to

travel is essential. There may be a requirement to transport learners in your own car, insurance

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implications are reimbursed. Mileage and expenses are provided for travel during the working

day.

Purpose of the role

Act as the operational lead to run a safe, well organised Day Service each day. Own the daily

rota and cover, medication systems and audits, file compliance and trackers, assessment and

review logistics, and first line family communication. Model high quality delivery and coach staff

in session

Main Responsibilities:
Your responsibilities will include, but are not restricted to:

Daily operations and rota

•  Produce the daily rota and manage short notice cover by 08:50
•  Escalate risks to the Manager and enact contingency plans
•  Coordinate transport and site logistics as directed
•  Be the first operational contact for day to day matters
•  Be a designated safeguard officer, if required.

Medication safety

•  Lead safe administration and storage of medication at site level
•  Maintain medication documentation and conduct 2 and 4 weekly audits
•  Organise training updates and competency checks

Admissions, assessments and reviews

•  Complete learner assessments when delegated and arrange start up plans
•  Attend reviews, minute actions and complete follow up documentation on time

Records, MIS and compliance

•  Check files, trackers and MIS entries are current and audit ready
•  Maintain spreadsheets for attendance, interventions and outcomes
•  Prepare packs for internal and external audits

People and session leadership

•  Line manage assigned staff through induction, supervision and appraisal

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•  Coach in session and lead short learning walks or spot checks
•  Deliver one to two sessions per week as needed to model best practice

Welfare and attendance

•  Coordinate daily attendance triage and targeted interventions with clear outcomes

and timescales

•  Liaise with families and external partners on day to day matters and record impact

Estates and health and safety

•  Complete site checks, equipment checks and drills. Record and resolve actions
•  Report incidents and near misses promptly and follow up learning

Communication and administration

•  Manage routine correspondence, minute meetings and maintain calendars
•  Provide weekly summaries to the Manager on rota, files, medication and welfare

Base

•  Site based with regular cross site working

This list of duties should not be regarded as exclusive or exhaustive as the post holder may

be required to undertake other reasonably determined duties and responsibilities.

All staff must follow college safeguarding and whistleblowing procedures, promote equality of

opportunity and maintain safe working practices at all times

Key measures

•  Daily session delivery rate and reduced cancellations
•  File and medication audit compliance
•  Attendance follow up completed on time with recorded impact
•  Staff supervision completed to schedule and issues resolved quickly

Person Specification
The selection process will involve assessments being made on the extent to which applicants
meet the criteria listed in the table below:

Criteria

Essential

Desirable

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Qualifications

Good general education including
English and maths

Health and social care or education
qualification at Level 3 or above

Competent with Microsoft 365 and
MIS data entry

Experience

Experience in health, education or
social care day services

Experience of medication
administration and audits

Experience of supervising others or
acting up to cover a lead

Experience of assessments, reviews
and audit preparation

Skills

Strong organisational skills and
attention to detail

Confident communicator with
families, colleagues and partners

Knowledge

Understanding of safeguarding,
SEND and positive behaviour
support

In return we will offer:

•  Westfield Health Scheme following a successful probation.
•  Life cover following a successful probation.
•  Standard life pension.
•  30 days holiday – plus bank holidays (pro rata – 52-week employees) - addition of 1

extra day’s holiday after your third anniversary, up to a maximum of 5 additional days.

Landmarks  is  committed  to  safeguarding  and  promoting  the  welfare  of  our  learners  and  to

ensure  our  learners  are  protected  from  abuse.  Landmarks  is  therefore  exempt  from  the

Rehabilitation of Offenders Act 1974.

All offers of employment will be subject to enhanced DBS checks, which it deems satisfactory

(you will be viable for the cost of a DBS if you leave within your probationary period).

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Where a post is eligible, a check against the barred lists will be undertaken. There are different

types of regulated activities that employees will need to undertake as part of their role to qualify

to be checked on the adult and child barred list.

It is an offence to apply for a role that involves regulated activity to children, if the applicant is

barred from engaging in regulated activity relevant to children.

To  find  out  what  makes  Landmarks  a  remarkable  place  to  work,  visit  our  website

www.landmarks.ac.uk,  and  follow  Landmarks  Specialist  College  on  Facebook  for  more

information.

If you have any further queries or would like to arrange a discussion regarding the terms and

conditions of employment at Landmarks please contact a member of HR – 01246 433788 or

HR@landmarks.ac.uk.

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