Day Porter and Security Manager

JOB DESCRIPTION

JOB TITLE:  Day Porter and Security Manager

HOURS: Full time, weekdays 8.30 – 5.30

RESPONSIBLE TO:  Building and IT Manager

OVERALL PURPOSE OF THE JOB

The main purpose of this job is to manage the security of the premises at Burlington House,
as well as responsibility for maintenance management of the premises. This role is based at
the reception desk of the building and as such is a key point of contact for Fellows, visitors
and staff.

The Society of Antiquaries

The Society is a registered charity and the senior national Learned Society in Britain
concerned with the study and understanding of the past. It is an elected college of 3,200
Fellows, drawn from scholars and practitioners working in the fields of archaeology,
architectural and art history and conservation. The Society houses a busy research library;
an active venue hire schedule in addition to holding our own events and conferences.

MAIN DUTIES AND RESPONSIBILITIES

Security

•  Responsible for the day-to-day security of the premises, opening and locking up the

premises as required.

•  During the day, be responsible for routine security of the Society's entrances and exits

and meeting rooms, supervision of CCTV systems, and monitoring the arrival and
departure of the Society's Fellows, visitors and contractors.

•  Responsible for the alarm and fire systems and management of BH Courtyard access for

SAL visitors and suppliers.

Front of House

•  Responsible for welcoming Fellows and visitors to Burlington House, ensuring that they

are announced to the appropriate staff member where applicable.

Maintenance

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•  Responsible  for  the  day-to-day  supervision  of  the  maintenance  of  the  Society's

apartments.

•  Responsible  for  the  supply  of  occasional  cleaning  materials,  light  bulbs  and  laundry,
performing minor repairs. Maintain, and arrange repair when necessary, of the Society's
cleaning equipment.

•  Responsible for management of contractors and service engineers on site.
•  Undertake, when required, any routine minor maintenance jobs and repairs of the internal

fabric and services of the Society's apartments.

•  Manage and maintain heating and ventilation services in building.
•  Keeping areas clean, organised and safe.
•  Responsible for scheduling annual servicing when required.

Meeting Spaces/Events support

•  Assist with setting up and breaking down Society’s rooms for conferences, meetings.
•  Provide refreshments for small meetings, and the Fellows’ Room.
•  Assist as required with the preparation, serving and clearing away of food and drink for

SAL meetings and for those bodies hiring rooms in the apartments.

•  Occasionally  perform  light  cleaning  duties  in  preparation  for  events,  as  well  as  moving

equipment and preparing equipment or other items within facilities.

•  Liaise with the Executive Assistant & Events Manager over venue hire arrangements.

Storage

•  Manage storage of Society publications.
•  Liaise with Head of Library & Collections and Publications and Communications Manager

over storage arrangements for the Society's publications and promotional material.

Health and Safety

•  Manage building, facilities and services according to latest Health and Safety standards and
assist  Building  and  IT  Manager  in  delivering  staff  training,  inc.  fire  risk  assessment  and
prevention and also emergency procedures.

•  Responsible for acting as a keyholder in the event of an emergency.

Other

•  Assist in the documentation of the security and maintenance management processes
•  Ad-hoc tasks as designated by the Building and IT Manager

Basic hours of duty are 8.30am – 5.30pm (later during evening events), Monday to Friday,

with a lunch break of one hour.  In addition, overtime attendance will be required due to
the use of the premises by the Society and other bodies hiring the premises.  In practice,

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this means routinely opening the premises at 8.00am and locking up on an average of 3-4
nights per week during the period September-July between the hours of 6.00pm and
8.00pm.  In addition, occasional Saturday duty may be required.

Overtime is classed as extra hours worked beyond your basic hours of 8.00am-6.00pm.

PERSON SPECIFICATION

•  Experience of working in front of house or reception role
•  Experience of overseeing security in an environment containing works of art
•  Experience of building maintenance, ideally within historical premises
•  Experience of building security, including monitoring CCTV and fire alarms
•  Excellent interpersonal skills to build good working relationships with colleagues,

Fellows, enquirers and researchers

•  Strong organisation skills
•  Knowledge of Health and Safety procedures

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