Data and Examinations Officer

Information for Candidates applying for the role of
Data and Examinations Officer

Required for April 2026 (however would consider a September start)

THE SCHOOL

Birkenhead School, founded in 1860, is an HMC independent day school providing education for boys and girls
drawn from the whole of the Wirral and as far afield as Chester and North Wales. There are currently some  82
children in Early Years (43 in Nursery aged under 3 years old, 39 in our “Pre-Prep” aged 3 to 5 years old), 293
pupils in the School’s Prep (ages 5-11) and 512 students in Years 7 to Upper Sixth Form. Birkenhead School has
been  fully  co-educational  since  September  2008,  offering  the  choice  of  an  independent  education  to  all  local
children. Across the School approximately 45% of students are girls.

Situated in the leafy suburb of Oxton, the School enjoys excellent facilities. The main campus has a ‘village green’
atmosphere, with classrooms and laboratories looking out over the cricket square. Recent capital developments
have included a new landscaped playground area and an outdoor classroom. There are ongoing and substantial
investments in ICT facilities. In addition to the main campus, the School owns 17 acres of playing fields on two
sites nearby – the primary one being McAllester Field on Bidston Road.

SCHOOL ORGANISATION & VALUES

The School comprises Nursery and Pre-Prep (Early Years), Prep and Seniors and integrates their objectives and
activities  within  a  ‘One  School’  concept.  The  Headmaster  chairs  the  School’s  Senior  Leadership  Team  (SLT)
comprising the Head of Prep, Deputy and Assistant Heads, the Designated Safeguarding Lead and the Bursar.

Birkenhead School prides itself on being a family school. It is attractive to parents to have all their children in one
school,  and  it  is  a  great advantage  for  the  school  to  be  able  to  establish  strong,  long-lasting  relationships  with
families. The move to co-education reinforced this and at present, 217 families have more than one child in the
School and 27 have three or four children.

A key feature of the School is its strength of community, which runs through the student, staff and parental bodies.
The School is embedded within the wider Wirral community, has strong links with local business and charities, and
offers an extensive bursary programme. The School aims to inspire students both inside and outside the classroom,
knowing each individual and providing them with outstanding opportunities to find their niche.

A dedicated, talented and collegiate staff body is required to achieve these aims. The School’s informal motto is
Respect, Responsibility and Resilience, to which we have recently added inclusivity, compassion, integrity, humility
and  courage  as  defined  School  values.  Birkenhead  School  recruits  on  attitude  as  much  as  the  quality  of  an
individual’s qualifications on paper.

PREP
SENIORS
299 PUPILS
512 STUDENTS
AGED 5-11
AGED 11-18
159 BOYS / 140 GIRLS
295 BOYS / 217 GIRLS
Birkenhead School, Registered Office:  The Lodge, 58 Beresford Road, Oxton, CH43 2JD
Tel:  0151 652 4014  |  Fax:  0151 651 3091  |  Email:   headmaster@birkenheadschool.co.uk  |  www.birkenheadschool.co.uk

NURSERY / PRE-PREP
82 CHILDREN
AGED 3 MONTHS – 5 YEARS
49 BOYS / 33 GIRLS

THE ROLE AND RESPONSIBILITIES

We  are  seeking  to  appoint  an  enthusiastic,  dynamic  and  motivated  candidate  who  will  operate  across  a  broad
administrative and support function.

The main purpose of the role is to manage all aspects of our School’s internal and external examinations, ensuring
the School adheres to all regulations, and being the primary liaison between School and the external examination
bodies. In addition, the incumbent will be responsible for the development and use of the School’s Management
Information System, supporting School improvements and the administrative functions of the School.

Examinations

•  To liaise with staff, parents and students regarding the examination processes.
•  To be responsible for the overall smooth running of internal and external examinations, ensuring that all

related administration and preparation is undertaken.

•  To coordinate with Heads of Department/SLT to develop Examination policies and advise internal and

external partners on the interpretation and application of these policies and relevant legislation.

•  To liaise with Heads of Department regarding student examination entries.
•  To be responsible for the entries process onto the School's management information system.
•  To be responsible for examination entries for external exams to the examination boards, ensuring awarding
bodies published terms, conditions and processes for registration, or entry and withdrawal of candidates,
are observed.

•  To co-ordinate with the SLT  about the  arrangements  for examinations to staff,  students and parents /
carers,  including  exam  and  invigilation  timetables,  guidelines,  results  queries  and  invoices,  where
appropriate.

•  To co-ordinate the delivery of exam papers and the safe storage of them in line with exam board regulations.
•  To collect pre-release material, distribute and prepare scripts and required materials prior to examinations.
•  To securely store and send completed examination papers to external examination boards.
•  To oversee all examination board inspections.
•  To prepare examination venues with seating plans, clocks, desk and display boards.
•  To  be  responsible  for  liaising  with  examination  boards  to  ensure  the  accurate  administration  of  all
examinations, including ensuring compliance with examination board rules and coursework requirements.
•  To recruit, train, update and manage the School's external and internal invigilators, including school support
staff  and  timetabled  staff  to  ensure  all  examinations  are  staffed  in  line with  Board  requirements.  Make
invigilators aware of duties and any special requirements.

•  To coordinate the arrangements for internal examinations with SLT.
•  To  collaborate  with  SEN,  Pastoral  Staff  and  SLT  to  ensure  that  appropriate  requests  for  special
consideration and arrangements are made to the examination boards and implemented. In addition, prepare
documentation and materials to support these requests.

•  To be responsible for the preparation of examinations, including room set up, attendance registers, securely

storing and checking papers, providing and checking seating plans and stationery.

•  To produce guidelines for staff and students regarding examination conduct and to brief students on all
examination procedures in line with Joint Council for Qualifications (JCQ) rules and communicate with
parents when necessary.

Birkenhead School, Registered Office:  The Lodge, 58 Beresford Road, Oxton, CH43 2JD
Tel:  0151 652 4014  |  Fax:  0151 651 3091  |  Email:   headmaster@birkenheadschool.co.uk  |  www.birkenheadschool.co.uk

•  To be responsible for the collection of coursework called for moderation by exam boards from Head of

Departments, distribute post mark sheets and samples and ensure deadlines are met.

•  To be responsible for providing the data and analysis on examination entries and results and distribute

certificates to students.

•  To undertake examination invigilation where necessary.
•  To coordinate any other administrative duties associated with the smooth running of examinations and

data analysis.

Data Management

•  To be responsible for preparing the School's MIS for the new academic year and prepare Census.
•  To be responsible for the analysis and reporting of key data for all stakeholders in relation to behaviour,

attitudes to learning, attendance and progress.

•  To coordinate student transfer data, including assessment data, in collaboration with the governing body,

Local Authority and other external agencies.

•  To develop and administer assessment recording processes that work effectively across the School.
Undertake regular detailed statistical analysis of student progress using assessment data (considering
student contextual data such as SEN etc.) and other school data to support the Leadership Team to
identify key strengths and areas for development.

•  To produce regular data reports for the Senior Leadership Team as requested.
•  To provide staff training and support staff on the use of data management software and platforms.
•  To liaise with external agencies including Local Authority and DfE to complete the data checking and

other statistical returns.

•  To be responsible for generation of assessment, data gathering and student reports.
•  To contribute to policy development in relation to the management and use of data.
•  To coordinate the admission process for all new students.
•  To play a leading role in the induction process for new staff by providing MIS Training.

All staff have the responsibility to:

•  Be aware of and comply with policies and procedures relating to Safeguarding, child protection, health,
safety and security, confidentiality and data protection, reporting all concerns to the appropriate person

•  Participate in training and other learning activities as required
•  Participate in the School’s Professional Development process
•  Provide appropriate guidance, supervision and assistance
•  Promote the area of responsibility within the School and beyond
•  Represent the school at events as appropriate e.g. Open Days
•  Support and promote the school ethos
•  Ensure all documentation produced is to a high standard and is in line with the “brand” style
•  Undertake any other duties and responsibilities as required that are covered by the general scope of the

post.

•  Undertake any other reasonable duties

Birkenhead School, Registered Office:  The Lodge, 58 Beresford Road, Oxton, CH43 2JD
Tel:  0151 652 4014  |  Fax:  0151 651 3091  |  Email:   headmaster@birkenheadschool.co.uk  |  www.birkenheadschool.co.uk

THE PERSON

Essential Attributes

Qualifications

•  Excellent standard of education

Knowledge  &
Experience

Personal
Qualities

•  Previous knowledge of examination
administration, processes and
regulations

•  Knowledge and understanding of JCQ

rules and regulations

•  Experience of working with complex

systems and data input

•  Experience of interpreting data and

producing data reports

•  Supervisory skills to lead a team of

invigilators

•  Ability to appreciate and understand
Independent schooling protocols and
policies

•  Excellent communication skills to liaise

with a wide range of people

•  Ability to deal sensitively with problems
raised by students and the ability to deal
with parents and staff discreetly
•  Competent keyboard skills in order to
produce high quality materials and
correspondence

•  Experience of School data and

information systems

•  Strong ICT skills

•  Excellent

communication

and
presentation  skills,  both  written  and
verbal

Desirable Attributes
•  Educated

to  degree

equivalent experience

level  or

•  An ICT qualification an advantage
•  Experience of working as a Data
and Examination Officer in an
Independent school an advantage

•  An  appreciation  of  the  School,  its

tradition and history

•  Ability  to  establish  and  maintain  good
professional relationships with students,
parents, colleagues and external agencies
•  Highly organised, efficient and accurate
•  Ability  to  manage  own  workload  and
plan  and  prioritise  accordingly  to  meet
deadlines whilst working under pressure
with minimal supervision

•  Professional, tactful and sensitive
•  Discreet and confidential

Birkenhead School, Registered Office:  The Lodge, 58 Beresford Road, Oxton, CH43 2JD
Tel:  0151 652 4014  |  Fax:  0151 651 3091  |  Email:   headmaster@birkenheadschool.co.uk  |  www.birkenheadschool.co.uk

•  Flexible  approach  to  work  as  the  role

will include occasional evenings

•  Warmth, sensitivity and a good sense of

humour

REMUNERATION & BENEFITS

Salary
The salary will be competitive, depending on experience and expertise, starting at £35,240.

Hours
This is a full-time post of 40 hours per week however candidates must be flexible to meet the demands of the role
and business needs of the School during crucial points during the year. The post will primarily be during term time,
however, additional work will be required during holiday periods, therefore the post will be 37 weeks per annum
to meet the demands of the role, equating to 0.82 FTE.

Holiday
You will be entitled to 35 days’ annual leave per year including Bank Holidays and Christmas shutdown to be taken
in School holiday periods.

Pension

The School operates an auto-enrolment pension scheme.

Other Benefits
We will value and support your contribution to School life and in return provide you with excellent rewards;

•  Working with fantastic young students
•  Working as part of a committed team
•  Wellbeing assistance through the Employee Assistance Programme
•  Membership of a pension Scheme
•  Free lunch in the Dining Hall during term times
•  Free use of the fully equipped on-site gym
•  Support for your continuous professional development
•  Electric vehicle charging points

APPLICATION

A letter of application indicating skills and experience, together with a completed application form, including the
names  and  addresses  of  at  least  two  referees,  should  be  sent  for  the  attention  of  the  Bursar  via:
chw@birkenheadschool.co.uk

Applications may also be sent by post to:
Beresford Road, Oxton, Wirral, CH43 2JD

Cheryl Wallace (Personnel Manager), Birkenhead School, 58

Birkenhead School, Registered Office:  The Lodge, 58 Beresford Road, Oxton, CH43 2JD
Tel:  0151 652 4014  |  Fax:  0151 651 3091  |  Email:   headmaster@birkenheadschool.co.uk  |  www.birkenheadschool.co.uk

Application forms can be downloaded from the School’s website:  www.birkenheadschool.co.uk

Candidates are welcome to contact the Deputy Head, Mr Tom Whitworth on tjw@birkenheadschool.co.uk with
any questions relating to the role.

To meet our safeguarding obligations, an Enhanced Disclosure and Barring Service check is undertaken as part
of the recruitment process for all new staff. As Birkenhead School is an educational provider, it is permitted to
ask whether an applicant has any convictions, cautions, reprimands or final warnings which would not be filtered
in line with current guidance, as defined by The Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975
(2013 and 2020).  It is a criminal offence for an individual who is barred from working with children to apply for
a role which is classed as regulated activity (i.e. involves working with children). As such, candidates are asked
to complete the separate Criminal Record Declaration Form on the School’s website. The information
disclosed on this form will not be kept with your application form during the application process.

Candidates selected for interview will be offered the opportunity to have a tour of the School and meet with relevant
members of the department.

The closing date for applications: 9am on Friday 6th February 2026.

Successful candidates are likely to be invited to interview shortly after the closing date.

We reserve the right to close this vacancy and complete the recruitment process when we are in receipt of
sufficient applications. Should you wish to apply for this post you are advised to complete and submit
your application form as soon as possible.

Birkenhead School, Registered Office:  The Lodge, 58 Beresford Road, Oxton, CH43 2JD
Tel:  0151 652 4014  |  Fax:  0151 651 3091  |  Email:   headmaster@birkenheadschool.co.uk  |  www.birkenheadschool.co.uk