Data and Administrative Assistant

Full Time Salary: £26,559 per annum

Hours: Between 30-37.5 hours per week, to be agreed with successful candidate

Contract: Permanent

Location: Some office presence required at either our Worthing or Southwick office, but possibility for hybrid working arrangements. Occasional travel to our sites across West Sussex may be required as part of this role.

Holiday Entitlement: 25 days per year rising to 27 days after 2 years pro-rata

West Sussex Mind Values:  Excellence, Equitable, Open, Together, Curious, Unstoppable 

National Mind Excellence Awards 2025: Winner for Equality & Diversity; Highly Commended for Effective Services

Overview:

Are you a motivated and organised individual, with experience of using data recording systems to create high quality reporting data? Do you also have experience of providing effective administrative support to colleagues? Are you looking for an opportunity to work for an organisation making a real difference in the local community?

We are looking for a Data and Administrative Assistant to join our Performance Team and support the work of the Performance and Development Officer.

This varied role will include:

• Working with and reporting on data linked to our service activity and outcomes

• Assisting with quality assurance processes across our operational services

• Providing administrative support for the Performance Team

The successful candidate will have:

• Experience of extracting data reports from Customer Relationship Management (CRM) databases

• Experience of using Microsoft Excel to create and edit spreadsheets

• Familiarity with other Microsoft 365 software including Word, Outlook and SharePoint

• Experience of providing high quality administrative support to colleagues or teams

• Flexibility and able to adapt their skills to meet the requirements of an organisation in a period of growth and change

This is a new role in response to the ongoing growth of the organisation, and an exciting opportunity to contribute to our growing team. You will be working in a friendly and supportive environment, with access to regular supervision, training opportunities, employee assistance and a generous leave allowance.

Whilst experience of working in the charity sector is desirable, what is essential is a genuine interest in and commitment to our values. We also welcome applications from individuals who have worked in the commercial sector.

How to apply:

Please find below an application form, guidance notes and job description for further details.

If you would like to have an informal discussion prior to applying, please contact the Performance Team on performance.reporting@westsussexmind.org

C losing date: 9.00am on Thursday 9th April 2026

Interview date: Thursday 23rd April 2026

Please email completed applications to: people_team@westsussexmind.org

Please note we are unable to provide sponsorship for this post, you must therefore be able to demonstrate your eligibility to work in the UK.

This post is subject to a Basic DBS check.

We reserve the right to close this vacancy at any time once we receive sufficient applications and encourage all interested applicants to apply at their earliest convenience to avoid disappointment.

No agencies or CVs

West Sussex Mind is committed to equality of opportunity for all staff, and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. Here is a link to our Equality, Diversity and Inclusion statement - West Sussex Mind | Equality, diversity and inclusion statement