Copyright & Digitisation Officer (0.6 FTE)

Role Purpose

The Copyright & Digitisation Officer (CDO) is responsible for managing copyright and other Intellectual Property Rights (IPR) clearance and overseeing digitisation workflows for the Living Legacies project. Working in line with project objectives and Heritage Fund open access requirements, the CDO ensures that all materials across exhibitions, publications, oral histories, and digital platforms, comply with copyright law, licensing agreements, and ethical use standards.

The CDO will research, plan, and carry out rights clearance for iniva’s three archive collections and programme, organise, and supervise the digitisation of all relevant materials for publication, public access, and long-term preservation. They will collaborate closely with the Project Archivist and Project Curator from the outset of cataloguing and interpretation planning to identify rights needs and will support the training and supervision of the Archive Apprentice, placement student, and volunteers involved in rights and digitisation tasks. This role is critical to enabling lawful public access and ensuring the legacy of the project’s digital outputs.

Read the full job description, personal specification and about the project in the recruitment pack: here.

Ideal Candidate

This role is well-suited to someone who combines strong organisational abilities with specialist knowledge of copyright, digitisation and archival practice. You will bring experience working with archival collections, including rights clearance, digitisation standards, collections management systems and relevant legislation such as copyright law, data protection and Creative Commons licensing.

You will be comfortable planning and delivering complex workflows, meeting deadlines and solving problems independently. Experience digitising archival material and familiarity with archive management systems such as Epexio and ISAD(G) standards, will be important to ensuring accurate documentation and seamless digital access; though training will be provided. Awareness of community focused archival practice is also essential to supporting stewardship of iniva’s collections.

We welcome candidates with experience supervising or supporting volunteers, apprentices or placement students, and those with an interest in the histories and contributions of Black and Global Majority artists. While an accredited Archives and Records Management qualification is desirable, it is not essential; we recognise that candidates bring experience through varied routes, and we encourage applications from those who meet most of the criteria and are committed to developing within the role.

You will be an effective communicator who can liaise confidently with artists, estates, rights holders, colleagues, external partners and digital preservation specialists. A collaborative mindset, attention to detail and an interest in supporting both the practical and ethical dimensions of archival work will help you thrive in this role.

How to Apply

Please send a CV and a Personal Statement (no longer than 2 pages) outlining your experience and why you are a suitable candidate for the role and completed Equal Opportunities Monitoring Form to

with ‘

Copyright & Digitisation Officer’ as the email subject.

Candidates must have the right to work in the UK.

Deadline