Company Administrator

Hello!

Thanks for your interest in working with us.

About Apples and Snakes
Apples and Snakes is the national organisation dedicated to performance poetry. For
over forty years it has supported poets to develop, grow and champion performance
poetry for everyone, delivering fearless, high-quality and innovative programmes with
the power to change lives. It nurtures artists, builds young people’s confidence and
oracy, supports a national community, and brings the best in performance poetry to
wider audiences.

Apples and Snakes foregrounds Black British poets and creates platforms, connections
and opportunities for poets to be seen. From first-time performers to established
names, it empowers poets from underserved backgrounds to grow their craft, find
their voice and make a living doing what they love. Working regionally and nationally it
brings performance poetry to schools, libraries, festivals, playgrounds and stages,
working with over 4,000 children and young people across England each year, and
with organisations including Young Identity, Gobs Collective, UniSlam, Lewisham
Looked After Children, Southbank Centre, Roundhouse, Sky Arts and the BBC.

Apples and Snakes is a registered charity and an Arts Council England National
Portfolio Organisation. applesandsnakes.org

Role Overview
We are seeking an experienced, highly organised, and proactive Company
Administrator to play a central role in the smooth and effective running of the
organisation. This is a senior administrative position embracing administration, finance,
compliance and office management and requiring a high level of autonomy,
judgement, and discretion.

This role is suited to a proactive administrator with significant experience, who enjoys
responsibility, has a strong attention to detail, and the confidence to manage multiple
responsibilities independently.

Working with the Artistic Director/CEO and Head of Administration and Operations you
will ensure Apples and Snakes operates effectively, improving systems to ensure
accurate records and efficient processes and supporting a values-driven arts
organisation.

Please note whilst we are a creative organisation, this is an administrative role requiring
someone who has strong administrative skills.

We are committed to tackling Anti-Black Discrimination. This ongoing focus is central
to implementing the creative ambitions of our Tackling Anti-Black Discrimination
action plan, working with our Black artists, producers & trustees to ensure the next
generation of Black British poets are platformed & supported.  This commitment and
focus includes Workforce Development and we are actively seeking applications from
Black and mixed Black candidates.

We appreciate that writing applications takes time and thank you in advance for your
interest in this role.

How to Apply

Please download the application information from
http://applesandsnakes.org/vacancies-volunteer/ and send either:
●  a CV and supporting letter (no more than 2 sides of A4), or,
●  a CV and supporting video, or audio application (no more than 2.5 minutes)

detailing your experience and skills and how you meet the person specification
to recruitment@applesandsnakes.org

Closing date for applications:

Monday 2nd March 2026 at 12 noon.

1st interviews:
2nd round interviews:

Monday 9th March 2026
Wednesday 11th March 2026

With very best wishes,

Apples & Snakes

Job title:   Company Administrator

Terms:

12 months freelance contract, 20 hours per week, Monday to Thursday.

To be worked Monday - Thursday e.g. 09:30 - 14:30 or 09:30 – 15:00 including
30-minute lunch - with occasional in-person meetings as required.

Reports to:  Artistic Director/CEO and Head of Administration and Operations

Salary:

 £22 p/h for 20 hrs p/w

Role Summary

The Company Administrator will support the overall company administration,
including (but not limited to):

Finance & HR Administration

●  Acting as a central point of contact for general email and phone enquiries (the

post-holder will be responsible for the company mobile phone.

●  Overseeing day-to-day financial administration, including invoicing, purchase

orders, expense claims and record-keeping

●  Maintaining accurate records, including contracts, policies, and staff files
●  Supporting recruitment, including on-boarding and off-boarding processes
●  Monitor staff holidays and sickness

Office & Systems Management

●  Ensuring efficient office systems and administrative processes are in place and

regularly reviewed

●  Managing the company’s databases (Airtable), filing systems (G-Drive), templates

and digital tools

●  Responsibility for writing contracts and ensuring Equality and Diversity

monitoring is completed

●  Supporting data protection and GDPR compliance
●  Supporting trustees with governance processes and induction
●  Managing policy review schedules and organisational compliance processes

Senior Support & Organisational Coordination

●  Providing high-level administrative support to Artistic Director/CEO and Head of

Administration and Operations

●  Coordinating internal communications and scheduling of internal meetings, staff

days, Board meetings etc.

●  Contributing to organisational planning and co-ordination by improving systems

and workflows

●  Coordinating travel, accommodation, meeting refreshments etc. as required

You  will  attend  company  meetings, taking minutes & recording action points and will
update  project  documents  as  required for  programming,  budgeting,  and  monitoring
purposes  (using Asana,  Airtable,  Microsoft  Word,  Excel  and  Google  Docs,  Sheets  and
Drive)

Person Specification:

Essential

●  Significant experience in a senior or company administration role
●  Strong understanding of governance, compliance and organisational procedures
●  Excellent organisational and time-management skills
●  High level of accuracy and attention to detail
●  Confidence working independently and managing competing priorities
●  Excellent written and verbal communication skills
●  Strong IT skills (including Microsoft Office / Google Workspace, Asana and

Airtable)

●  Experience supporting board governance
●  Knowledge of HR processes and basic finance administration
●  Familiarity with accounting software (e.g. Xero)

We are now predominantly a remote working organisation, although we have an office
at The Albany in Deptford, London. All staff attend regular team days in London and
any staff who live within commuting distance of the office work from the office on
Tuesdays.

Standard working hours for this role are Monday - Thursday 09:30 - 14:30 or 09:30 –
15:00 including 30-minute lunch) with occasional in-person meetings as required.