Collaboration Coordinator - Project and Campaign Management (m/f/d)

Full-time | 40 hours per week | Vienna Headquarters, Austria

FOUR PAWS is the global animal welfare organisation for animals under direct human influence, which reveals suffering, rescues animals in need and protects them. Find out more about our sustainable campaigns and projects on www.four-paws.org.

Would you like to contribute to something meaningful and work with us on our mission? This is your chance. We are looking for experienced Project Managers at all levels dedicated people to enrich our team.

Your contribution will be

• Providing administrative, operational and organisational support to the Project and Campaign Management Director and wider department (10+ staff members), including managing the Director's calendar, coordinating travel arrangements, supporting budget tracking, expense reporting, and other ad hoc priorities
• Supporting the coordination and delivery of projects and departmental initiatives by monitoring progress, tracking timelines and budgets, maintaining project documentation, and ensuring alignment with agreed objectives and deliverables
• Researching, analysing and preparing project briefs, summaries, reports, presentations, statistics and other materials to support project planning, monitoring and decision-making
• Compiling, maintaining and monitoring project plans, status updates, action logs, risk registers and other project management documentation to support effective delivery and governance
• Maintaining CRM and other databases, departmental planning tools, project tracking systems, organisation-wide calendars and other shared activity management platforms
• Facilitating collaboration within and across departments by planning, coordinating and facilitating inter-departmental and cross-departmental meetings, workshops and project sessions, ensuring productive discussions, clear outcomes and timely follow-up of actions.
• Organising team meetings, workshops, training sessions and other departmental events, including coordinating logistics, booking venues and preparing supporting materials.
• Ensuring adherence to organisational policies, procedures and governance requirements within departmental operations and project activities
• Identifying opportunities to improve departmental processes, project coordination practices and administrative systems to enhance efficiency, consistency and effective project delivery

Your profile ideally illustrates

• Experience in an administrative, project coordination or project management support role, ideally within an international NGO, charity or similarly complex, multi-stakeholder environment
• Experience supporting project planning, implementation and monitoring, including coordinating multiple workstreams, maintaining project documentation, tracking budgets, timelines, risks and actions, and supporting governance processes
• Fluent spoken and written English language skills; additional language skills are an advantage.
• Relevant educational and professional background in business administration, project management or a related field
• Proficiency in Microsoft 365 applications, particularly Outlook, Word, Excel, PowerPoint and Teams, with experience maintaining project management systems, CRM and other databases, producing reports and presentations, and supporting budget tracking and project administration
• Excellent communication, facilitation and interpersonal skills, with the ability to build effective working relationships, coordinate cross-functional teams and work collaboratively within an international environment
• Proven ability to manage multiple priorities, coordinate competing deadlines and maintain a high level of organisation, accuracy and attention to detail in a fast-paced environment
• Strong problem-solving skills with the ability to proactively identify issues, improve administrative and project coordination processes, and support the successful delivery of projects
• Demonstrated ability to work independently, exercise sound judgement, handle confidential information with discretion, and adapt to changing priorities
• Passion for animal welfare and FOUR PAWS’ vision and mission

Our offer includes

• The opportunity to truly contribute to global animal welfare
• An international, dynamic work environment
• Flexible working times with the option of partial remote work
• A dog-friendly workplace
• Workplace health and wellbeing initiatives
• Wiener Linien annual ticket (or partial contribution to Klima Ticket) and pension fund after probationary period
• PAWSdays: extra days off at the end of the year on top of your 25 days of annual leave
• Birthday leave: extra day off to use around your birthday
• The minimum gross annual salary for this position starts at EUR 42,000 (full-time base, consisting of 14 payments), in accordance with our internal compensation scheme
  

We reveal, rescue and protect unique animals from many different species through systems change and by creating species-appropriate environments at our sanctuaries!

We celebrate our colleagues' differences and strive to create an inclusive environment because we believe that only by working together, we can advance animal welfare worldwide. We value diversity, equity, and inclusion, and we strongly encourage candidates from all diverse backgrounds and experiences to apply. This includes, but is not limited to, individuals with diverse lived experiences, racial identities, national origins, religions, socioeconomic backgrounds, ages, sexual orientations, gender identities and expressions, and disability statuses to apply. We welcome everyone who wants to support our mission. Please contact careers@four-paws.org if you require assistance applying to this position. 

All interested individuals are invited to submit their applications for the position. Please note that in compliance with applicable laws and regulations, having a valid work permit for the respective country or being eligible to obtain one is a requirement for this position prior to commencing employment. Application deadline: 2nd of August 2026

Join our passionate team to make a difference for animals. Apply with your CV in English today!