Chapel Administrator

New College is looking for an experienced, self-motivated and skilled administrator who will be responsible for the organisation of chapel services and events, provide PA support to the Dean of Divinity, and oversee safer recruiting for chapel staff and volunteers. The chapel is home to the internationally recognised Choir of New College, which sings six nights a week in term-time under the direction of Robert Quinney.

This role will be attractive to an individual with an interest in choral music or the chapel environment, or to someone with events management experience. Please see the Further Particulars here for a detailed description of the role and the requirements of the post.

Hours of Work

Working 21 hours per week (.6 FTE annualised), excluding unpaid meal breaks.

The weekly working pattern will be agreed with the Dean of Divinity and can include up to 50% working from home.

Salary: University Grade 5 salary (£30,378–£35,608 per annum), plus an Oxford Weighting Allowance of £1,730 per annum, all pro rata.

Start Date: ASAP

Leave Entitlement

6 weeks plus bank holidays, pro rata, with the following restrictions:

Term-time:

• Up to 4 days off per term (as annual leave or in lieu) with the agreement of the Dean of Divinity. More than two consecutive days of leave may not usually be taken during university terms, except by arrangement.
• Bank holidays must be taken as annual leave.

 

Out of term:

• At least 4 weeks of the annual leave entitlement must be taken in the school and university holidays: early January, mid-March to mid-April, and August – September.

Benefits Include:

• Generous salary-based occupational pension scheme
• Lunch free of charge when served on days on which the post-holder is on duty
• Bus or train season ticket loan; access to bike scheme
• Employee Assistance Programme
• Cycle to work scheme

Application Procedure

Applicants should please:

• download the application form here,and complete the details, including the details of 2 referees. At least one reference should be from your current employer, and at least one must be able to comment on your suitability to work with children.
• upload the completed application form
• upload a curriculum vitae
• upload a supporting statement which should explain how you meet the requirements of this role, as listed in the further particulars.

Closing Date

The post will remain open until filled. We will interview candidates from mid-September. Please indicate in your application any dates you are not available for interview.

Enquiries

All enquiries should be in the first instance addressed to the Dean of Divinity, Rev’d Dr Erica Longfellow, on chaplain@new.ox.ac.uk.

Equality and Diversity

New College is committed to increasing diversity across all parts of the institution and to welcoming under-represented groups. It aims to provide an inclusive environment which promotes equality and maintains a working, learning and social context in which the rights and dignity of all its members are respected to assist them in reaching their full potential. For this post the college welcomes applicants of all faiths and none; the postholder must respect the Christian ethos of the chapel and be willing and able to work in a place of Christian worship. The antechapel and chapel are accessible via low ramps. There are low stairs into and between the vestries (back of house spaces); a project to rebuild these spaces and provide level access is expected to be completed by summer 2027. The College is an equal opportunities employer and adheres to the University’s Equal Opportunities Policy and Code of Practice, a copy of which is available on request.

Safeguarding

New College and New College School are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. In accordance with our Safeguarding Policy, we are unable to process applications without a fully completed application form. The post is exempt from the Rehabilitation of Offenders Act 1974. All convictions, cautions and bind-overs, including those regarded as ‘spent’ must be declared when applying. The applicant may post such a declaration in an envelope marked ‘Private & Confidential for the Headmaster’. The successful applicant must obtain Barred List clearance and DBS clearance at enhanced level. All necessary and appropriate safeguarding checks must be completed before commencement of the role.