Castle Finance Assistant for Blair Castle
Part time role:
21 hours per week – can be worked over 3 days per week or spread over 4 or 5 days per week.
Duties of the role
Castle Finance
Responsible for the accurate processing and reconciliation of revenue transactions across visitor admissions, group bookings, catering operations, and retail sales.
• Sales and admissions reconciliations from ticketing systems to financial systems.
Function and event income invoicing.
Bank account reconciliations of sales and admission income.
• Setting up, monitoring and improving processes in relation to ticketing and till systems.
Month End reports on forward bookings, Gift Aid metrics and other financial and non financial measures.
• Management and control of cash ordering and float management for the castle operations.
Payroll Administration
• Payroll administration for the castle seasonal team. This includes –
o Monitoring the use Deputy to ensure contracts are uploaded for new staff and staff details are set up correctly on the software.
o Ensure all timesheets are approved by managers ahead of payroll processing deadlines.
o Prepare month end reports for submission to the payroll bureau for processing.
Other Duties
Maintaining good working relationships and communicating effectively and professionally with the Castle reception, ticketing and housekeeping teams as well as across the Estate more generally.
Support and cover for other areas of the finance function when required.
Ad hoc finance duties as required.
Skills & Experience
Essential
High level of accuracy and attention to detail
• Good attention to detail, organised and strong time management skills
Strong numeracy skills
• Ability to work independently while remaining a key contributor to the wider finance department
• Excellent communication skills
Desirable
Knowledge of basic bookkeeping and accounts processes
Knowledge of payroll and timesheets
Experience using Xero, Zettle and Deputy
Good Excel skills
Our Estate Values
Atholl Estates working in harmony with the natural world andbreathing life into our history.
Authentic
We act withintegrity towards each other and follow through on commitments.
Supportive
We want to approach people
with empathy, tofeelrespected,
empowered andvalued.
Responsible
We want to maintain a safe and
Inquisitive
healthyworking environment.
We aspire to be clearon
the why as wellas the how.