Camps Administrator

Camps Administrator

Established in 1843, the Free Church of Scotland is a registered charity with the vision for “A Healthy Gospel
Church for Every Community in Scotland”.  There are currently over 110 congregations and around 12,000
people in our churches on any given Sunday.

In addition to congregational activities, the Free Church of Scotland trains ministers and other people in the
wider  evangelical  community  through  the  degree-awarding  Edinburgh  Theological  Seminary.  The  Free
Church runs a programme of residential youth camps for over 350 young people each summer, and pursues
global mission by supporting partners around the world.

We are looking for an enthusiastic and energetic person to join our committed staff team and to assist the
existing  Camps  Coordinator  and  Camps  Supervisor  with  the  efficient  planning  and  administration  of  the
Camps programme (Free Church Youth Camps).

The  Camps  Administrator  will  have  contact  with  people  from  across  the  Church,  including  ministers,
volunteer leaders and parents. They will have specific areas of responsibility such as the transport plan and
potentially  external  fundraising.  The  post  holder  will  be  highly  organised  and  self-motivated  and  have  a
passion for supporting work amongst children and young people.

There is an Occupational Requirement under the Equality Act 2010 for the post holder to demonstrate a firm
Christian commitment.  As such, the successful candidate will be a Christian with an active commitment in a
local church and supportive of the values, vision, and ethos of the Free Church of Scotland.

Overview

Hours:

14 hours per week

Months:

April to July (4 months) or all year (12 months)

Duration:   2-year fixed term contract (with the potential of being made permanent)

Location:    Remote working is acceptable in this role provided the person can attend meetings in

Edinburgh (and other locations) when required. Ideally, we are looking for someone who can
regularly join the staff team meetings on a Thursday in the Free Church of Scotland Offices, 15
North Bank Street, The Mound, Edinburgh, EH1 2LS.

Salary:

Approximately £10,000 per year (FTE £25,000).

Pension:

The Church operates a Group Pension Scheme and will make a 10% contribution towards the
employee’s pension when enrolled.

Holidays:    Pro-rata equivalent of 34 days per year (inclusive of public holidays).

Free Church of Scotland, 15 North Bank Street, The Mound, Edinburgh, EH1 2LS
Tel: 0131 226 5286    www.freechurch.org    Email: offices@freechurch.org
Scottish Charity Number: SC012925

Application forms may be obtained from the Free Church website or Fiona Russell, Executive Assistant to the
CEO, by email to fiona.russell@freechurch.org .

Role Purpose:

To assist in the administration and support of the annual Camps programme: including travel plans; camp
logistics; bookings and participant information; supporting camp leaders; publicity and prayer requests;
finance and fund raising.

Role Description:

Camps
Administrator
Key Responsibilities

•  Make all necessary transport arrangements in liaison with the

Camps Coordinator and Camps Supervisor.

•  Assist camp leaders in securing volunteers for transport roles.

•  Assist in the provision and dissemination of preparatory information
to parents, campers, team leaders and other volunteers ahead of
each camp, including proactively providing information to keep the
website up to date.

•  Work closely with the Camps Coordinator and Camps Supervisor in

all necessary aspects of planning, risk management, compliance with
policies, and camps administration.

•  Maintain effective record keeping systems.

•

Liaise with members of Finance Team to ensure budgetary
compliance and in other matters e.g. payment of camper fees.

•  Promote camps through various channels, including online channels

and multimedia, and communication with congregations.

•

Liaise with congregations, leaders and other key stakeholders,
enthuse others, and encourage prayer and practical support for
camps.

•  Assist and develop programmes for volunteer leaders (and others

working with young people).

•

If a 12-month role, research and write effective proposals to secure
funding from foundations and trusts

•  Assist other staff with tasks and projects as necessary.

Please note:   The job description is not exhaustive, further details and specifics of tasks and duties will be
agreed with the line manager. The Camps Administrator will report to the Camps Coordinator but will also
work closely with the Camps Supervisor.

Person Specification:

Essential

Desirable

A Christian with an active commitment in a
local church and supportive of the values,
vision, and ethos of the Free Church.

High degree of efficiency with strong
organisational skills and excellent attention to
detail.

Self-motivated and flexible in approach, with
enthusiasm, dedication and the drive to work
on own initiative.

Knowledge of the wider Free Church and good
networks with potential volunteers.

Experience of recruiting, managing and
developing volunteers.

Experience of using social media and video
content in communication and marketing.

Proficient in Microsoft Office suite of
programmes (including spreadsheets) and
confident with online booking systems.

Knowledge of Trusts and Foundations and
experience of writing grant applications and
reports.

Proven record of successfully working in teams
and relating well to other people.

Available to be in the Edinburgh Office (and
other locations) when required.

Able to deal with sensitive information in
confidence.

Passion for work with children and young
people, an understanding of youth culture, and
an ability to communicate and enthuse others
about Camps and youth work.

Appointment to this post is conditional on a satisfactory PVG Scheme disclosure.