Buildings Supervisor

Community Action SuffolkRecruitment PackBuildings Supervisor Dear ApplicantThank you for your interest in working for CAS and the role weare currently advertising.CAS is a diverse and responsive organisation and I am incrediblyproud to lead such a trusted and passionate team. Our enabling workhas such a positive impact on VCFSE organisations and thecommunities they serve.This application pack should provide you with all the information youneed about the role, as well an idea as to what CAS is all about,what we do and where we see our future.We achieve this through our high performing and motivated staffteam as well as our person centred approach to our work keepingpeople and communities at the heart of what we do. As well asmaking a difference in our communities you will find that the CASteam provide a friendly and collaborative environment to work in andno two days are the same.I hope that you will find this opportunity both interesting and excitingand will consider submitting an application to join us. Hannah Reid, Chief Executivewww.communityactionsuffolk.org.uk@commactionsuffcommunity-action-suffolk@communityactionsuffolkWelcome from Hannah Reid, ChiefExecutive of Community Action SuffolkAbout CASWe exist to ensure the sector is supported, safe and sustainable. We provide(or signpost) whatever is needed behind the scenes to enable this, so thesector can concentrate on doing what it does best – making Suffolk anincredible place in which to live and work. CAS supports organisations in thesector to enable them to operate more effectively. We provide a voice fororganisations and groups who may not otherwise be heard and representtheir interests to the private and public sectors. We do this throughconferences, workshops, events, specialist networks, and by consultation withthe sector. We work closely with a wide variety of partners from other sectorsincluding Suffolk County Council, Borough and District Councils, Town andParish Councils, Health and Police, along with partners from the privatesector such as New Anglia Local Economic Partnership and local businesses.All these parties have a vital role in improving the lives of people in Suffolkand by working together we ensure Suffolk is the best place it can be for allthose living and working here.www.communityactionsuffolk.org.uk@commactionsuffcommunity-action-suffolk@communityactionsuffolkOur VisionCommunity ActionSuffolk’s vision is thatSuffolk is a countywhere every communityaspires, thrives andgrows.Our MissionCommunity Action Suffolk’smission is to strengthen andchampion community action inSuffolk by supporting thevoluntary, community and socialenterprise (VCFSE) sector in itswork.www.communityactionsuffolk.org.uk@commactionsuffcommunity-action-suffolk@communityactionsuffolkOur values representwho we are, how we work, ouraspirations, purpose, & ourgoals.Chosen by our staff team, wereflect them in everything we doboth internally and externally.PersonCentredEnablingCollaborativeTrustedResponsiveCAS VALUESwww.communityactionsuffolk.org.uk@commactionsuffcommunity-action-suffolk@communityactionsuffolkThe role at a glanceHours - 30 hrs per week - days to be agreed Salary - £31,294.62 FTE / £25,035.70 actual Start date - As soon as possible Location - Brightspace, IpswichAccountable to - Chief Operating Officer Contract term - Permanent Closing date for applications - Midday Sunday 15th March 2026Interview date to be confirmed. Please contact susan.butler@communityactionsuffolk.org.uk for any queries regarding your application Page 1 of 5 JOB TITLE: HOURS : JOB PURPOSE ACCOUNTABLE TO JOB DESCRIPTION SALARY MAIN DUTIES AND RESPONSIBILITIES Oversee the daily operations, maintenance, and safety of the Brightspace building facilities and ensure the centre is operational and welcoming to tenants and users :Chief Operating Officer Buildings Supervisor 30hpw – days/hours to be agreed :£31,294.62 FTE / £25,035.70 Actual LOCATION: Office base Brightspace, Ipswich TERM: Permanent Oversee the daily operations, maintenance, and safety of the Brightspace building facilitiesand ensure the centre is operational and welcoming to tenants and users Supervise and coordinate the building centre staff and external contractors Undertake minor works as required, oversee all maintenance including external contractors Monitor facility usage and manage scheduling for events and activities within the building Ensure compliance with health & safety conducting regular inspections and risk assessments as assigned by the Chief Operating Officer (COO) To be an ambassador for CAS, supporting and promoting CAS’s diverse range of products and services To be a positive and flexible member of a high performing, innovative and enterprising CAS team Take responsibility for maintenance and upkeep of the building, fixtures, fittings and furniturein conjunction with external contractors where applicable Work with the COO to plan and manage maintenance and improvement of the spaces and the annual maintenance program Source and order building and maintenance supplies and equipment as needed Coordinate approved repairs and upgrades in collaboration with contractors and maintenance teams Page 2 of 5  Assist in the preparation and management of the building maintenance budget Play a key role in marketing the Brightspace room hire and office units in conjunction with the Marketing and Communications Manager Oversee the letting and management of office space and ensure that the tenants operate within the terms of their agreements Track expenditure, energy usage and report on cost efficiency and resource allocation To monitor and approve expenditure under appropriate budget headings as may be delegated by the COO, to be reviewed annually  Work with the Brightspace staff to ensure the building, its facilities and rooms are ready andappropriate for use Provide building guidance and support to team members by conducting regular briefings or training to ensure ongoing development and compliance with procedures Ensure friendly and professional customer service to, and regular and effective communication with, Brightspace staff, users and tenants at all times Oversee the staffing levels to ensure appropriate cover is provided for the safe and secure opening/ closing of the building Manage contractor activities on-site, ensuring quality and safety standards are upheld and works undertaken within budget In consultation with the COO, ensure that all appropriate services contracts are procured, supervised and delivered, and that delivery is effective, safe and compliant Manage the day-to-day building and maintenance budget to cover small essential purchases Undertake minor maintenance projects as required Assist in updating or developing relevant building operational policies/procedures and ensure they are effectively implemented Ensure that new users, tenants and staff are familiar with the safety and operational aspects of the Brightspace, undertaking or overseeing inductions where required Act as a key holder for the Brightspace Supervise and coordinate the building centre staff and external contractorsMonitor facility usage and manage scheduling for events and activities within thebuilding Page 3 of 5  Actively participate in the management, administration and implementation of thebuilding's health and safety policies and procedures In consultation with the COO, ensure that relevant risk assessments related to Brightspace are regularly reviewed and updated, taking account of changes in legislation and best practice Coordinate with external inspectors and maintain records of safety inspections and compliance audits Monitor and manage building access systems, alarms, emergency lighting, and evacuation procedures Maintain oversight of all incident and accident reports. Report to the COO on any incident and accident trends or learning Act as a Fire Warden, with responsibility for the correct operation of the Emergency Evacuation plan and Fire Safety procedures. Manage regular fire alarm tests Act as a First Aider, manage First Aid supplies  To develop and maintain an expert working knowledge about the diverse range of CAS’sproducts and services and seek to raise awareness and promote these wherever possible To be a first point of contact to share knowledge about who to turn to for support in CAS To work with the wider CAS team to raise awareness of CAS’s services and activities so they can promote our diverse range of projects to their stakeholder groups To actively promote the benefits of CAS Network  Be responsible for checking contractor’s schedules of work, method statements, riskassessments and health and safety policies Ensuring that written quotations for work are secured according to CAS Financial policy and regulations Support the COO in the implementation of the organisation’s environmental policy and strategy in relation to Brightspace Ensure compliance with health & safety, conducting regular inspections and riskassessments as assigned by the Chief Operating Officer (COO) Tobe an ambassador for CAS supporting and promoting CAS’s diverse range ofproducts and services Page 4 of 5 Attributes PERSON SPECIFICATION To be a positive and flexible member of a high performing, innovative andenterprising CAS team  E A commitment to CAS, our values and an understanding of ourservices Proven experience in facility management or building supervisionExcellent communication and interpersonal skills to interact with arange of stakeholders Knowledge of health and safety regulations and maintenance practices Ability to manage, lead and support individuals and teams, working collaboratively and productively to achieve targets Demonstrable experience of providing excellent customer service Ability and skills to undertake minor maintenance tasks Excellent time management and organisational skills, with ability to multitask, prioritise and problem-solve within clear delegated levels of authority Strong knowledge of IT packages, Microsoft Office and Outlook Good written and verbal communication skills, including good telephone manner and ability to present well in person Ability to make effective use of resources within agreed budgets and schedules Willingness to adopt a flexible and adaptable approach to day-to-day workload Work effectively independently and as part of a team Financially numerate, with the ability to manage budgets effectively A willingness to undertake as necessary training in all aspects of the job including health and safety An understanding of contractor and supplier procurement and management Previous experience of acting as a fire warden and/or first aider EEEDDDDDTo work collaboratively with colleagues to find solutions to issues as they arise To demonstrate and apply the CAS values in the services suppliedUndertake any other duties as requested by the CAS ET team AP,IAP,IAP,I AP,I AP,I AP,I AP,IAP,IE- Essential / D- DesirableAssessment methods: I – Interview / P- Presentation / AP- Application Form / T-Test E/DAssessment method AP,I AP,I AP,I AP,I AP,I AP,I AP,I AP,I AP,I Knowledge, Experience and Skill EEEEEEEEEPage 5 of 5 A commitment to tackling inequalities, promoting diversity andinclusion across all servicesExcellent team player with a positive attitude, flexible and a can-do attitude to “muck in” where required A collaborative and solution-based approach to solving problems. Ability to self-manage, organise, balance, and deliver against a range of competing priorities An ability to contribute to an emotionally healthy and fun workingenvironmentFrequent travel around the county and so an ability to travelwithin Suffolk or further afield as necessary EEE E E E APAPAP, I AP, I AP AP, I  How to ApplyTo apply you will need to complete our application form You can find a link to the application form via our vacancies page on ourwebsite: https://www.communityactionsuffolk.org.uk/about-cas/vacancies/As part of your application you will be asked to:• Tell us why the position appeals to you, and how your skills and experiencedemonstrate your suitability for the role.• Provide full details of your education and employment history including dates• Include how you have demonstrated the CAS values of: Person Centred,Collaborative, Trusted, Responsive and Enabling within your supportingstatement• Provide details of two referees. One of your referees should be your current ormost recent employer. All posts are subject to satisfactory references as detailedin the selection process section below. Your completed application form should be sent toSusan.butler@communityactionsuffolk.org.uk or posted to CommunityAction Suffolk, Brightspace, 160 Hadleigh Road, Ipswich, IP2 0HH. Please markyour application for the attention of Susan Butler.When submitting an application please state where you saw the post advertised.Closing date: Midday 15 March 2026thWe encourage you to submit your application at the earliest opportunity to avoiddisappointment, as we reserve the right to close this job listing once a successfulcandidate is appointed.www.communityactionsuffolk.org.uk@commactionsuffcommunity-action-suffolk@communityactionsuffolkFor an informal discussion about the role, please contactPaul.Dodson@communityactionsuffolk.org.ukto completing our Application FormCAS aims to ensure that comparison between applicants for posts is thorough, fairand in line with our Equal Opportunities Policy. It is therefore essential that youcomplete the application form fully as it will be used to assess whether or not youare shortlisted for an interview.Please ensure you fully read the Job Description and Person Specification for therole before completing the application form.The application form is in two sections and section A and the Equal OpportunitiesForm will be separated from the application before being given to the recruitmentpanel for shortlisting.Your application will be assessed against the responses you provide in section B.Please ensure you relate your answers on your application to the requirements setout in the person specification and where possible provide examples. Pleaseaddress each point in sufficient detail as incomplete sections may impact on thelikelihood of your application being shortlisted.Please do not send us a CV as part of your application or to apply for the role. Wewill only consider candidates who have completed the application form. If there isinsufficient space on the application form, you may attach supplementary sheetsbut please include your name and the position you are applying for.www.communityactionsuffolk.org.uk@commactionsuffcommunity-action-suffolk@communityactionsuffolkBenefits of working for CAS Ourpeople are passionate about what wedo and thedifference it makes to thecommunities we work in and the people that live in Suffolk. Working in theVoluntary, Community and Social Enterprise sector has never been moreinteresting, offering talented people the opportunity to innovate, use their skillsand expertise to make a difference.We recognise that our people are central to what we do and the services weprovide. We are committed to creating positive and fulfilling roles and providingenvironments where people flourish, develop and have the opportunity to make areal difference in delivering good quality services.The benefits we offer to colleagues to support them in delivering their crucial roleincludes the following:Blended working where role allowsFlexible working options to support work/life balance33 days increasing to a maximum 36 (FTE) annualholiday which includes an allowance for bank holidaysUp to 4% matched pension contribution2 days pro rata volunteering days to support volunteering in SuffolkStaff Discounts Scheme for a range of retailers including; shopping,holidays, insurance, eating out and health and leisure activitiesCompany Sick Pay SchemeContinued Professional Development for job related developmentFamily Friendly policies and practicesTailored induction@commactionsuffcommunity-action-suffolk@communityactionsuffolkReferees Selection ProcessShortlisted candidates will be contacted and offered an interview date and time. Candidates will benotified of the method of interview. If the interview is face to face you will be notified of the locationthe interviews will be held and provided with directions. All interviews will be confirmed via emailonce agreed.CAS is an equal opportunities employer which welcomes applications from all sections of thecommunity.Everyone can expect to be treated with consideration and respect and CAS is committed toproviding an inclusive environment for all. Good working relationships enable the full potential,creativity and productivity of each individual, in an atmosphere where everyone can learn and workwithout prejudice, discrimination or harassment.The application pack contains an Equal Opportunities Form which we encourage you to completeand return with your application. Please be assured that this form is not part of the applicationprocess and it is removed prior to the shortlisting process.The data we obtain from these forms is analysed to support our commitment to equal opportunitiesand the information will be used to help guide our recruitment strategies.As part of the interviews candidates will be required to take part in a discussion or presentationabout our CAS values. The format for this discussion will be confirmed when the interview date andtime is accepted.We are committed to providing reasonable adjustments throughout our recruitment process and wewill always endeavour to be as accommodating as possible.If you require a different format of the application form, such as large print, or you would like todiscuss any specific requirements, please get in touch with us atSusan.butler@communityactionsuffolk.org.uk or call 01473 345400 and ask to speak to amember of the HR Team.Alwaysask yourreferees permission before giving their contact details for your application. One ofyour referees should be your current or most recent employer/line manager, academic tutor or avolunteer manager if applicable. Please do not give details of family and friends.Referees will only be contacted after an offer has been made and accepted. We will confirm withyou before we approach your referees.Accessibility and Adjustmentswww.communityactionsuffolk.org.uk@commactionsuffcommunity-action-suffolk@communityactionsuffolkEquality, Diversity and InclusionGet in touchTo find out more about CommunityAction Suffolk please visit ourwebsitewww.communityactionsuffolk.org.ukCall us on 01473 345400or emailinfo@communityactionsuffolk.org.ukwww.communityactionsuffolk.org.uk@commactionsuffcommunity-action-suffolk@communityactionsuffolk