CONTRACT: Permanent, Full Time
REPORTS TO: BCWFC Academy Manager
LOCATION: Robins HPC, SGS College
We’re looking for an Academy Operations Manager to join the team at Bristol City Women’s FC. In this key role, you’ll work with the Academy Manager to ensure our Performance Pathway is safe, high-quality, and fully compliant with FA standards—supporting the development of elite talent every step of the way.
KEY RESPONSIBILITIES
- To complete all administrative tasks for the BCWFC Professional-Game Academy (PGA), including player recruitment and exit administration and all registration processes, ensuring that all staff and player records are updated on the Football Administration System (IFAS).
- To work in collaboration with the BCWFC PGA Manager to ensure that the programme adheres to and exceeds all of the PGA licence requirements.
- To work in collaboration with the BCWFC PGA Manager to organise and communicate schedule management and player scheduling / logistics.
- To lead on all travel and transport logistics for home and away match days as well as daily player requirements for the programme. This may include the occasional overnight stay.
- To work in collaboration with the BCWFC First Team Kit manager to develop systems for player and staff kit and equipment coordination, allocation and inventory management.
- To work in collaboration with the BCWFC PGA Manager to build and maintain strong working relationships with key stakeholders including training and match facility providers, acting as a professional point of contact for all BCWFC PGA operational matters.
- To attend appropriate meetings and/or CPD opportunities on behalf of BCWFC PGA as appropriate to the role.
- To ensure all required qualifications are maintained through a programme of continuous professional development and complete any training needs identified through performance review processes.
- To assist the Academy Manager in ensuring that the programme is run within budget and meets the FA’s licensing criteria
- Deal promptly and efficiently with any issues which could impact on the delivery of Academy activity
- Work collaboratively with other key external football stakeholders (e.g., Parents/Carers, County FA, Local competitive and community clubs, academies, and schools)
- To support the Academy Manager with additional administrative support as required
- Manage the administration process and support the delivery of the department’s player recruitment process through the management of all trialists and annual trials
- To support the production of, and manage all key Academy information, documentation and statistics
- Be present at training and matchdays
- Collaborate with the safeguarding lead to ensure appropriate safeguarding updates
- Collaborate with the Academy Manager to identify areas for improvement and innovation within the academy structure.
- Explore and implement technology solutions to streamline administrative processes, enhance communication, and improve overall efficiency within the Academy.
- Be an advocate and guardian of the women’s game.
QUALIFICATIONS AND SKILLS
ESSENTIAL:
- FA DBS
- FA Safeguarding Children
- FA Level 1 Introduction to First Aid in Football (IFAiF) or FA Emergency First Aid
- Experience of managing budgets
- Proven experience of administrative management (This may or may not have been gained within football or other professional sports related field)
- An up to date understanding of Child Protection and Safeguarding procedures
- Knowledge of The FA’s Girls Talent Development structure and pathway
- Proficiency using IT, including outlook, word, excel, PowerPoint and/or Keynote
- Highly organised with excellent time management skills and ability to manage conflicting priorities and deliver to deadlines
- Meticulous attention to detail and effective problem-solving skills
- Excellent written and verbal communication skills
- The ability to create positive working relationships with all key stakeholders and to work collaboratively as part of a team in a professional environment
- The ability and willingness to work regular afternoons, evening and weekends
- The ability and willingness to travel and work across multiples sites
- Commitment to diversity, equal opportunities, and continuous professional development
DESIRABLE:
- Accountancy qualifications
- Football coaching qualifications
- Association of Project Management (AMP) qualifications.
Applications:
To apply, please email your CV to reena@mercury13.com
Closing date for applications – 30th January 2026
Safeguarding Statement:
Bristol City Women’s Football Club is committed to safeguarding the welfare of children, young people and vulnerable adults and expects all staff and volunteers to endorse this commitment.
Note: Due to the nature of the role, any job offer is dependent on a DBS check. All information will be kept by the Safeguarding Officer in strictest confidence.
Equality Statement:
The successful candidate must ensure a positive commitment towards equality and diversity by treating others fairly and not committing any form of direct or indirect discrimination, victimisation or harassment of any description and to promote positive working relationships between all internal and external stakeholders.