Assistant, Country HR & Admin

JOB SUMMARY: The Assistant, Country HR and Administration provides generalist HR and Administrative support for the HR department. S/he will be responsible for providing support with day-to-day HR operational management.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

MAIN TASKS AND RESPONSIBILITIES

The applicability of each duty and responsibility may vary depending on (1) the country's program projects implementation and (2) its staffing management.

The country program projects implementation could be for (1) an emergency response domestically or internationally or (2) existing development projects internationally.

HR Generalist support

• Assist in data collection in support of development of HR policies and procedures.

• Conduct regular field travel to field offices to support specific HR assignments.

• Support the recruitment process through participating in longlisting, contacting candidates, scheduling interviews and other related assignments as necessary.

• Arrange and support orientation for new staff; collaborate and coordinate with other departments to provide an engaging and welcoming orientation.

• Assist the employee separation process and maintain separation documents in employee file.

• Assist in maintaining staff contact lists, and information flow lines on regular basis.

• Assist in preparation of employee contracts, and ensuring other mandatory documents are signed and filed.

• Provide support for travel of staff (itinerary, ticketing)

• Ensure that all the personnel files (both hard copy and electronic) are kept in safe custody and are updated on a regular basis.

• Support collecting and following up on performance reviews to ensure they are processed timely and filed.

• Assist in preparing monthly payroll and related documents and ensure information is kept properly.

• Support in collection of necessary documentation for processing statutory payments.

Admin support:

• Follow up on progress with visa applications/ immigration clearance procedures for international staff.

• Liaise with facilities staff to ensure office and Guesthouse cleanliness

• Support with scanning and photocopying documents as necessary

• Prepare PRs for office and Guesthouse supplies

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily comprehensive.