Asset Management Data Assistant (12 Month FTC)

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The Richmond Fellowship Scotland (TRFS) is a leading voluntary organisation, supporting people with a broad range of needs to live in their local communities. TRFS is unique in that we have a large and varied estate comprising of registered care homes, supported living accommodation, office accommodation and a large rural estate in Ayrshire. We have ambition to grow and are currently developing new residential sites.

We are looking to recruit a full-time Asset Management Assistant to join our Property, Facilities and Procurement Team on a temporary basis for 12 months.

The team is located at our Head Office at Buchanan Gate, Stepps but our remit is to provide support and services to maintain our Scottish wide estate. The successful candidate will have a flexible approach with the ability to work unsupervised, plan and prioritise work.

You will report to the Asset Management Coordinator. This post is central to the development, testing and implementation of a new Property Data Base for TRFS.

You will also provide support to the team with the management and deployment of PPM’s, work orders, management of certifications etc.

Your primary responsibilities will include:

• Work with Asset Management Coordinator to develop, test and implement a property management database.
• Assisting with the gathering of data from sites, contractors and landlords. Verify and cross check information to check for accuracy across all data fields.
• Ensure all collated data is assigned correct file labelling, test Data fields to ensure that the reports and advance instructions from PPM scheduling provide accurate information.
• Assist in the production of reports to meet the business monitoring and planning requirements.
• Support the Asset Management Coordinator to ensure that all properties and assets have the required level of planned maintenance and remain compliant.
• Processing and management of invoices.
• High-quality reporting in relation to PPM delivery and compliance certification.
• Review reports and coordinate with the Asset Management Coordinator to resolve any gaps or issues.
• Support the creation and update of asset lists and PPM planners.
• Review certification and document compliance.

About You:

• Studied Computing/ Business Studies or Administration. (Or equivalent work experience).
• Ability to interpret and analyse data information.
• Good attention to detail.
• Able to work on own as well as part of a team.
• Able to concentrate on repetitive tasks.
• Demonstrate effective communication.
• Experience of individuals with a disability (in either working or personal circumstances)
• Financial awareness.

Benefits

• Generous annual leave.
• TRFS rewards scheme (includes cash-back and discounts at a variety of high street and online retailers).
• Continuous in-house training opportunities and chances to further your career in social care.
• Refer a Friend scheme- £150 reward for successfully referring a colleague.
• Free Membership of Glasgow Credit Union.
• HSF Health Care plan.
• Counselling & Life Works service.

Closing Date: 13th March 2026

We encourage applications from diverse backgrounds and are committed to creating an inclusive environment for all employees. We welcome applications irrespective of race, ethnicity or national origin, religion, gender, disability, age, marital, parental status or sexual orientation. Our mission is to welcome everyone and create inclusive teams.

We celebrate difference and encourage everyone to join us.

Asset Management Data Assistant (12 Month FTC)

Stepps

G336FB

£24,060 per year

Contract - Full-time

Posted today

Closing date: 14/03/2026

Job reference: JC1506292SteAMDAMF

Documents

Asset Mgt Data Assistant Jan 2026.doc

Asset Management Data Assistant (12 Month FTC)

Stepps

£24,060 per year