Archives Project Manager
Archives Project Manager
Company Description
MEDECINS SANS FRONTIERES UK
Médecins Sans Frontières/Doctors Without Borders (MSF) provides life-saving emergency relief and longer-term medical care to some of the most vulnerable and excluded communities around the world. As an independent medical humanitarian organisation, we deliver care based only on need, regardless of ethnic origin, gender, religion or political affiliation.MSF relies on donations from private individuals and organisations for the majority of its income. This private funding gives MSF the freedom to respond where needs are greatest and to speak out publicly, free from any political interference.
MSF has around 67,000 local and international staff working in over 70 countries, in some of the most challenging places in the world. Our medical humanitarian projects are supported by offices in 44 countries, including the UK and Ireland. These teams recruit staff, organise fundraising, and raise awareness on the humanitarian crises our colleagues are witnessing, as well as running different and diverse support activities. MSF offices are spread across Europe, North and South America, Asia, Africa and Australasia.
At MSF UK/IE, we support MSF's operations by building relationships with our supporters, increasing awareness of our work, raising funds, providing specialist medical expertise, ensuring MSF staff have access to relevant higher education programmes, catalysing change on medical humanitarian issues, and recruiting field staff.
MSF UK/IE personnel are dynamic, hard-working, enthusiastic and committed to MSF's values and aims. In addition MSF continues to build upon its presence in Ireland to become a widely recognised, accepted and respected humanitarian organisation among Irish audiences, and within the Irish humanitarian and political sector.
IMPORTANT - PLEASE READ BEFORE APPLYING - If you are applying for a role and have applied for us before in the last 12 months, please email recruitment.uk@london.msf.org before applying so that we can re-set your applicant account. Please title your email “Reapplication request”. If this is your first application, there is no action to take – Thank you – The recruitment team
Position
MSF UK is looking for an archivist with project management experience and a passion for humanitarian work.
Hours: Full time, 37.5 hours per week, Mon-Fri
Duration: Fixed Term Contract (18 months)
Location: London - hybrid, 2 days per week in London office (including Wednesdays)
Salary: £59,739.12 - £73,014.48 per annum | Salary is offered in line with our pay framework and typically starts at the entry point of the band. Salary increases are considered annually and are subject to our appraisal and performance review process.
Job Purpose:
The role is responsible for planning, scoping, organising, and implementing the delivery of the MSF Archives Project under the direction of the Steering Committee.
Please download the full job and person specification below for further details.
Requirements
Knowledge, Skills & Experience:
Essential skills:
- Proficiency in archival science and records management:Deep knowledge of the principles and practices of archival science, including classification, organization, and description; information governance; international record-keeping practices and standards.
- Knowledge of born-digital records:Knowledge of the management and preservation of born-digital documents, including metadata standards, preservation requirements, maintaining records integrity (data migration, checksums, redundancy), and familiarity with different file formats and their respective needs.
- Understanding of records access:Knowledge of different user and stakeholder search requirements, improving searchability and accessibility of collection material (including knowledge of automation approaches), and security and privacy compliance requirements.
- Proven experience in project management:Must have experience in the planning, execution, monitoring, and closure of projects, preferably in the non-profit or humanitarian sector.
- Subject background:Knowledge of humanitarian work and history, including knowledge of MSF's mission, principles, and values, as well as its organisational structure and operational processes.
- Communication & Stakeholder Engagement:Excellent verbal and written communication skills to interact with and engage various stakeholders, including team members, sponsors, and other interested parties; and ability to communicate findings into easily adoptable policy and procedures for a range of users.
- Budget Management:Ability to manage the project budget, monitor expenses, and ensure efficient use of resources.
- Problem-solving:Ability to proactively and effectively identify and resolve issues.
Other Skills:
- Strong project management and leadership experience.
- Strong time management and general organisational skills.
- Strategic minded and results oriented with the ability to remain focused and calm under pressure to deal with ambiguities and conflict.
- Ability to work both independently and in partnership with key stakeholders and representation when applicable, and ability to inspire others to achieve and deliver high performance.
- Interest and experience in change management.
- Understanding and capability to guide on technical and compliance related matters of programme.
- Fluent English, written and verbal.
- Flexibility to work out of hours, as required.
- Availability to travel to both other MSF offices and field projects, if required.
- Unwavering commitment to the aims and values of MSF.
- Experience in the practical use of personal IT equipment and Microsoft Office 365 suite. The ability to effectively collaborate and communicate within a hybrid working environment utilising Teams, SharePoint, One Drive and Yammer.
Required Experience and Qualifications:
- Accredited qualification in archives and records management, or relevant work experience in the archives and records management sector.
- Proven experience in project management.
- Experience in digital file management and/or archiving projects. Experience working in humanitarian or non-profit organizations (desirable).
Other information
How to Apply
Please apply on our website by submitting a copy of your CV together with a letter of motivation (please upload as one document) by the closing date.
Incomplete applications will not be considered.
We encourage early applications as we reserve the right to close applications before the advertised closing date, or if a suitable candidate is found.
Application checklist
Please check that you have included the following in your application:
·An up-to-date CV
·Letter of Motivation, which is a supporting statement demonstrating how you meet the key requirements of the role
Recruitment timetable:
- Closing date for applications: Sunday 12 April 2026, 11.59pm (BST)
- Interviews: w/c 27 April 2026
ADDITIONAL INFORMATION
Accessibility
We are committed to removing barriers for people with specific accessibility needs. If you need an adjustment to the recruitment process to be considered for the role, please let us know by contacting recruitment.UK@london.msf.org.
Examples of adjustments we can make:
- offering you an alternative if you are unable to use our online application system
- providing necessary information, such as the job description or assessment materials, in an alternate format
- allowing you to have someone with you during an interview for example, a Sign Language interpreter.
Diversity, Equity and Inclusion
We are a welcoming, diverse, and inclusive organisation. MSF UK thrives when everyone feels comfortable bringing their best self to work. We celebrate difference, whilst striving to create an environment where colleagues feel respected and valued for their unique potential. We are committed to our values on equity, diversity, and inclusion. Please read our Equality & Diversity policy for more information.
MSF UK is an equal opportunities employer. We are committed to diversity and creating an inclusive environment for all employees. We encourage applications from all sections of our diverse community.
Safeguarding
MSF UK/IE is dedicated to safeguarding everyone who comes into contact with the organisation, for whatever reason and however brief. All posts are subject to safer recruitment process which include robust reference requests, scrutiny of employment history and where applicable criminal record and barring checks.
Our safeguarding commitment is underpinned by policies and procedures which encourage and promote safe working practice across the organisation. On joining MSF UK/IE you will be required to attend safeguarding training to ensure responsibility for and maintaining safe working practice and to safeguard our teams, beneficiaries, and communities.
Right to work in the UK
Candidates must have the right to work in the UK. Employment sponsorship will NOT be offered by MSF UK for this role
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For questions, issues or further information, please contact Recruitment.UK@london.msf.org.
Interviews will be held on a rolling basis. Please apply as soon as possible as we reserve the right to close the application early if we find a suitable candidate.
We look forward to receiving your application!