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Admissions Co-ordinator

Full time, all-year round

Starting September 2026

Executive Summary

Headington School Oxford is seeking an enthusiastic, people-focused and proactive individual to join our Admissions team. The successful candidate will be a confident and personable communicator, with previous experience of working in a busy customer facing role. They will recognise the importance of the admissions journey and the need for expedient and thoughtful responses to prospective parents at all stages in the process.

This is a full-time role, 37.5 hours per week, all-year round. Occasional evening and weekend working may be required to support core marketing and admissions events.

Marketing and Admissions at Headington School Oxford

The Admissions and Marketing teams are located together in Boundary Cottage on the Senior School site. Our Admissions team manages enquiries for places across all entry points to the School, from initial contact to enrolment.

The Admissions and Marketing teams work closely together to present a strong and welcoming image of the School to feeder schools and prospective families alike, running open events and entrance days and attending future schools fairs both at home and abroad.

Role Description

The Admissions Co-ordinator role is a full time, all-year round position starting in September 2026

Key Responsibilities

manage applications for admission to Headington School Oxford (Senior School), facilitating an experience for prospective families
first line response to candidates applying to Headington School Oxford including response to initial telephone and email enquiries
organisation and facilitation of prospective family tours of the School
planning and organisation of entrance days
production and distribution of letters and timetables for registered candidates
liaison with prospective families throughout the Admissions process, from initial enquiry through to first day at school
assistance with arrangements for open days, taster days and new pupil days
administration of entrance exams outside the normal testing windo
assistance with data-oriented tasks including the transfer of pupil information; processing of applications; processing examination/scholarship forms and references and the maintenance and updates of admissions files
proactively contacting families who have expressed an interest in the School

Person Specification

Qualifications and Experience

Essential

degree and/or equivalent professional qualification or experience relevant to the role
experience showing a strong grounding in customer service and administrative skills
experience showing initiative, resourcefulness and the ability to thrive in a busy environment where multi-tasking is essential

Desirable

knowledge of UK independent schooling

Personal Attributes and Skills

excellent communication skills (written and oral)
strong interpersonal skills
strong team player
ability to write clearly and concisely and to proof read accurately
ability to manage multiple tasks and to prioritise effectively
highly IT literate, including Gmail, Google Docs/Sheets and databases
accurate, with a strong eye for detail
adaptable and flexible (a small amount of evening and weekend work is required)
strong diplomacy and discretion
highly personable
sympathy with the values and ethos of the School

Terms of Appointment

Type of Contract

Full time (37.5 hours per week), all-year round, permanent, starting in September 2026

Benefits

Pension

Contributory membership of the School’s Support Staff Pension Scheme with a School contribution of up to 9.95 per cent upon successful completion of six months’ service.

Fee remission

In accordance with the School’s policy, which may be subject to change, up to 50 per cent fee remission for pupils attending Headington School Oxford and up to 20 per cent fee remission for boys attending Magdalen College School (under a reciprocal agreement) and subject to the terms of their policy. Fee remission is calculated on the number of weeks and hours worked and is pro rata for part-time staff who work at least 50 per cent of a normal working week.

Salary

£32k per annum dependent on skills and experience

Additional Benefits

All staff have access to a broad programme of wellbeing activities. The programme currently includes access to the School’s gym and swimming pool, weekly Step and Tone and Zumba classes and regular staff social activities such as Book Club and Staff Choir. Staff also benefit from free access to the Employee Assistance Programme, a free, confidential helpline that offers advice on a range of issues. Free restricted parking is available for all staff on site.

Appointment Process and How To Apply

Applicants should submit an application form and a covering letter detailing their skills and experience to recruitment@headingtonschool.com

Applications will only be accepted from candidates completing the application form in full. CVs will not be accepted in substitution for completed application forms. However, they may be sent in addition to the application form.
We will seek references on shortlisted candidates and will approach previous employers for information to verify particular experience or qualifications, before the interview. References will ask about your suitability to work with children.
If you are invited to interview you will receive notification outlining the interview process and guidance regarding the documentation you are required to provide.

Closing Date: Please apply immediately

Applications are reviewed and shortlisted on a rolling basis and we reserve the right to interview, appoint and close adverts early depending on the volume of applications we receive. We therefore encourage you to apply at the earliest opportunity to avoid disappointment as once we have closed a vacancy you will be unable to submit your application form.

All appointments are subject to satisfactory completion of all employment checks, ie references, Disclosure and Barring Service, medical questionnaire, Right to Work in the UK. Headington School is an equal opportunities employer and is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and DBS and barred lists checks. The School expects all staff and volunteers to share this commitment.

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