Admissions Administrative Assistant

Job reference:006278

Salary:£21,147; £12.65ph.

Department:Not specified

Hours Per Week:37.5hrs/wk - Term time only

Closing date:16/03/2026

Job Description

PLEASE NOTE THAT THIS ROLES DOES NOT MEET THE REQUIREMENTS OF SPONSORSHIP

Exceptional People Deserve Exceptional Staff

About Shaftesbury Statement

Shaftesbury is a disability charity offering care, education, vocational and rehab services. The charity also provides residential care, nursing and supported living.

Within the education sector, Shaftesbury has one school, Shaftesbury Victoria School, and 2 further education colleges, Shaftesbury Millie College and Shaftesbury Nash College. The school is for students aged 3-19, and the colleges are for students aged 16-25. All students have an Education, Health and Care Plan (EHCP), as well as physical and/or intellectual disabilities, and some have profound and complex learning needs.

About Shaftesbury Millie College

Shaftesbury Millie College is an education setting for students, aged 16 to 25yrs, and helps young people with a range of learning and physical disabilities in Dorset, and the local area, bridging the gap between education and employment.

It is a one-of-a-kind work environment, set on a 350-acre countryside site near Poole. The college’s curriculum is directly aligned to its natural environment and the enterprise activities that operate there, including animal care, catering and retail, conservation and horticulture.

Students are supported with personalised learning programmes which build confidence and independence, underpinned by a focus on wellbeing.

Millie College is dedicated to providing a supportive, inclusive, and professional environment for students, staff, and visitors alike. We aim to foster a collaborative work culture that values dedication, flexibility, and a commitment to excellence.

About the Role

We are looking for a professional administrator to provide efficient and effective clerical support to the admissions and admin team. This pivotal role will ensure the smooth-running of the admissions process from initial consultation through to student enrolment and their transition into the College.

You will be responsible for providing high quality administrative services in support of the College admissions process together with maintaining information databases, assisting with the production of college documentation, scheduling meetings and supporting the admin team covering reception.

This is an exciting opportunity to join the College’s growing team of professional administrators who provide the critical link between staff, students, parent/carers, Local Authority SEND Teams and other external professionals.

The successful candidate will be enthusiastic, self-motivated, proficient in O365 and have a genuine passion for accurate and detailed administrative processes. You will need a calm and adaptable approach and a willingness to learn, contribute ideas and undertake further training, as required.

Key Responsibilities:

Responsibilities include: providing administrative support ensuring the smooth-running of the provision; support the team by covering some reception duties; assisting with all admissions and EHCP related activities; maintaining a variety of information databases; acting as a first point of contact; responding to verbal and written enquiries; creating and maintaining electronic filing systems.

You will be encouraged to participate in relevant training, meetings, and events, supporting your professional growth through a Personal Development Plan.

Essential Skills & Qualifications:

• Strong organisational skills and attention to detail.

• Excellent communication and interpersonal skills.

• Excellent MS Office skills and other information management systems.

• Ability to work independently and collaboratively in a dynamic setting.

• Prior experience in administrative support, preferably in an educational or healthcare environment.

If you are a dedicated, detail-oriented professional with a passion for supporting others in a collaborative setting, we would encourage you to apply. Join Millie College and contribute to our mission of providing an exceptional learning experience for our students.

Safeguarding

This post is exempt from the Rehabilitation of Offenders Act 1974.

Shaftesbury Millie College is committed to safeguarding and promoting the welfare of students and staff. It is the responsibility of all staff and volunteers to share this commitment. All posts are subject to an enhanced DBS check and will follow our rigorous safer recruitment processes.

Shaftesbury Millie College strives to be a diverse and inclusive community and welcomes applications from people from all backgrounds.

Equality and Diversity

Shaftesbury is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Shaftesbury aims to create and sustain an inclusive work environment which provides equality of opportunity for everyone and reflects the diversity of the communities we serve. The post holder is required to uphold the Equality and Diversity policy and comply with the code of conduct which sets out our standards of behaviour towards those who use our services or work within them.

Application Process

Please provide a personal statement with your application.

Job Description and Application Form on request – please contact Cenan Chappell cchappell@victoria.poole.sch.uk

Closing date:

Interview Dates: To be confirmed

Early applications are strongly encouraged, and we reserve the right to close the advert should we feel able to appoint an appropriate candidate before the above dates.

Visits to the setting are welcomed, and encouraged, by arrangement.