Administrator

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Administrator
Freelance £16/hour or £336/week
This is on a self employed basis and you will be responsible for payment of your
own tax, national insurance and other benefits.
You will invoice regularly for payment of your fee.
21 hours per week
Courses Manager
N/A
Kingswood Campus, Bristol, BS15 8DB

The Company
Circomedia is a training centre for contemporary circus and physical theatre based in Bristol. It provides
first access and high-level training and qualifications for children, young people and adults in circus skills
and performance. Our high level training courses include a BTEC qualification for 16-18 year olds, the
Foundation and Bachelors’ Degrees and a versatile Diploma programme.

We programme live performances from the inner-city venue in the heart of St Pauls and work with the
local communities to engage, inspire and raise aspiration. Our training campus is on the Kingswood Estate,
Kingswood,  Bristol.  Circomedia  supports  emerging  performers  by  providing  opportunities  to  devise
rehearse and perform new work in a cutting-edge art form with a long tradition. Around 7,000 people
engage with our programmes each year as performers, learners, and audience.

Circomedia has supported and trained circus professionals for over 30 years who are now working to
develop and grow the artform across the globe, securing its future. The majority of staff are practising
circus artists and teachers. We directly contributed to Bristol becoming a recognised ‘Circus City’ with a
vibrant circus ecology, nurturing the next generation of artists and providing a core foundation to sustain
this innovate this artform. Our children and young people build physical and mental resilience, discipline
and creativity that supports them into their wider lives.

Circomedia welcomes and celebrates difference. Our artists present a unique world view and perspective
on current times, through their artform and creative approach to expressing themselves. Our communities
and audiences experience the wonder and awe of circus, see their world in new ways and access free and
affordable events that lift them out of their everyday. It’s important we don’t lose the magic and challenge
of circus.

We are an equal opportunities employer and are committed to equality, diversity, and inclusion in the
workplace.

We offer a friendly and informal place to work where your ideas and views matter and your work will
make a difference to everyone who trains, performs and watches shows here every year.

Circomedia is the trading name of the Academy for Contemporary Circus and Physical Theatre which is a
registered charity no. 1056852 and limited company no. 2928738

Administrator Overview

Job overview.
As Administrator at Circomedia, you will play a crucial role in supporting the efficient operation
of our organization. You will collaborate closely with the Courses Manager and Director of
Education and Training and Head of Diploma Courses to manage timetabling and reporting of
attendance effectively and provide essential administrative support across various functions.

Key Responsibilities

1.  General Office Responsibilities:

o  Serve as the primary point of contact for students and visitors coming to the office
and direct them to appropriate members of the team for support or guidance,
ensuring a welcoming and helpful environment.

o  Cover general office duties and administration during office opening hours this

includes but is not limited to: phones, costume, equipment, ice and heat packs, first
aid items, show bookings, parcel collection, doors, enquiries, visitors, stationers,
refreshments, printer/photocopier, etc)

2.  Timetabling Management:

o  Work closely with the Director of Education and Training and Head of Diploma

Courses to develop and maintain accurate timetables for courses and programs.
o  Coordinate room bookings and ensure all resources are allocated appropriately.
o  Update timetables in response to changes in scheduling or staffing.
o  Communicate timetables to students in a timely manner.
o  Assist students to access timetables.

3.  Professional Members Coordination:

o  Manage communications with professional members, ensuring timely responses to

inquiries and requests.

o  Maintain accurate records of professional memberships and renewals.
o  Assist in organizing events and activities involving professional members as needed.

4.  General Administrative Support:

o  Provide comprehensive administrative support to the organization, including but not

limited to filing, data entry, and correspondence.

o  Assist in preparing documents, reports, and presentations as required.
o  Maintain office supplies and equipment, ensuring availability for staff use.

5.  Registers and Attendance Reporting:

o  Manage student registers and maintain accurate attendance records.
o  Monitor attendance patterns and report any concerns to relevant stakeholders.
o  Generate attendance reports as required by management or regulatory bodies.

6.  Assist in Auditions Process and other key events:

o  Participate in the audition process by sitting on the interview panel.
o  Make informed contributions about the performance of candidates in the interview so

that decisions about making offers to students can be made.

o  Other auditions support as required.
o  Assist, plan and contribute to open days, inductions and enrolment.
o  Attend and assist with SSLC and school events for Academy Provision.

7.  Library System Management:

o  Contribute to the smooth running of the library system by ensuring books are

catalogued and shelved correctly.

o  Assist students in recording loans and returning borrowed books on time.
o  Monitor overdue books and follow up with students as necessary to ensure timely

returns.

o

8.  Other Responsibilities

o  Understand the roles of others to provide cover when required during holiday

periods.

o  Contribute as required to support the Academy team in OFSTED visits and mock

visits by COBC, BSU of OFS.

o  Lead, Plan and complete specific projects that arise from time to time as assigned by

the Director of Education and Training or Courses Manager.

o  Ensure all work is carried out with due regard to compliance with GDPR and H&S

law.

o  Other tasks as requested by the Line Manager in response to evolving situations and
workloads. Co-operating and providing mutual support to colleagues in both teaching
and administration teams.

This job description is not comprehensive, and duties may change and develop according to future
requirements

PERSON SPECIFICATION

Essential

•  Proven experience in administrative roles, preferably within an educational, Circus or arts

setting.

•  Strong organisational skills with the ability to manage multiple tasks and priorities

effectively.

•  Excellent communication and interpersonal skills, with a customer service orientation.
•  Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with database

systems.

•  Attention to detail and a high level of accuracy in data management.
•  Ability to work independently as well as part of a team, demonstrating initiative and

reliability.

Desirable

•  Previous experience in timetabling, student administration, or similar roles.