Administrator

Job Description – Administrator

Job Title

Salary

Administrator

£27,000 per annum

Hours of Work

37 hours per week

Location

3 Charnwood Street, Derby DE1 2GT

Responsible to

About Artcore

Overall purpose
of the Job

Key Tasks

Executive Director
Artcore is a registered charity and cultural hub in Derby. We work with various
communities in Derby, the East Midlands and beyond, to enhance lives through art. Our
long-term objective is to promote visual art within the East Midlands and we are
committed to bringing arts and crafts activities into the lives of people of all ages, abilities
and ethnic backgrounds.

The Administrator will be responsible for all aspects of office administration.

General administration duties including:
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Greet visitors and participants to ensure a welcoming environment
Respond to telephone and written enquiries from clients, agencies and other callers
Support staff to record registration and attendance at workshops, collate registers,
input and analyse data
Undertake filing, data entry and communication tasks, as and when required
Prepare feedback forms for participants
Help set up for workshops and pack away afterwards including preparing any
materials
Help manage the storage, ordering and sourcing of materials
Prepare and input online shop items
Support volunteers as required
Book sessional artists, facilitators and volunteers to ensure activities are fully staffed
and support delivery
Undertake filing, data entry and communication tasks, as and when required
Undertake any other administrative duties that may be required
Ensure that Artcore’s policies and procedures relating to health and safety and risk
assessments are adhered to
Attend staff meetings and training as required. Some meetings and training may be
held outside of normal office hours, including occasional evening and weekend activ-
ities, repaid through TOIL
Act in accordance with the Equal Opportunities policy and to contribute to and im-
plement the Artcore cultural diversity strategy
Any other tasks as reasonably required commensurate with the post and range of
experience, expertise and skills

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Registered Charity Number 1148022
Company Limited by Guarantee in England and Wales Number 8021875

Person Specification

Knowledge and
Experience

Essential
•  Computer literate, including knowledge of

Desirable

•  Experience of working in an

Microsoft software packages

arts charity

•  A good understanding of cur-
rent Safeguarding, Health and
Safety, Equal Opportunities
and Data Protection Act legis-
lation.

•  An interest in art

Other

•  Attention to detail
•  Must be able to work within time con-

straints

•  Highly organised with strong administra-

tion skills

•  Excellent communication / organisational

skills, both written and verbal

•  The ability to work independently as well

as part of a team

•  Self-motivated
•  Flexible
•  DBS clearance may be required for this

post which we will pay for

This post is for 2 years fixed contract.

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