Administrative Support Officer
Administrative Support Officer
- locations
- Wallingford
- time type
- Full time
- posted on
- Posted Today
- time left to apply
- End Date: February 13, 2026 (14 days left to apply)
- job requisition id
- JR1527
Hybrid working (50/50)
Permanent
Wallingford, Oxfordshire based
Closing date for applications, 16th February 2026. We reserve the right to close this advert early if we find the right candidate, so we encourage you to apply early.
UKCEH is hiring an Administrative Support Officer (ASO) to play a vital role at the heart of our Tender Support and Research Development and Impact (RD&I) Teams. This is an exciting opportunity for an organised, proactive individual who is skilled at managing information, coordinating activities, and supporting effective organisational processes.
The ASO provides essential administrative, data management, and coordination support, helping to ensure the smooth and efficient operation of bids, tenders, and funding-related activities across the organisation. Acting as a key member of the team, the role helps maintain accurate, accessible, and up to date information that enables informs decision-making and effective collaboration.
By maintaining high-quality records, contributing to structured workflows, and enabling timely communication and reporting, the ASO plays an important part in successful funding outcomes and strengthening UKCEH’s research impact. This role offers the chance to work with colleagues across the organisation, contribute to meaningful environmental research, and be part of a supportive and collaborative team.
Your main responsibilities will include:
- Database & Workflow Management:maintaining accurate and uptodate records, monitoring their progress through the workflow, reconciling information across tools, and addressing any data gaps or inconsistencies.
- Reporting & Routine Cycles:running key weekly, monthly, and quarterly reports, keeping shared calendars and HUB information updated, and managing the administration and distribution of quarterly customer surveys.
- Day-to-Day Organisation: responsible for keeping file systems organised and compliant, assisting with the creation and upkeep of SharePoint HUB pages, and maintaining valid system logins.
- Supporting Tender Executives with Bid Activities: formatting and updating staff CVs, creating and maintaining accurate keyword profiles for staff, and formatting and collating submission documents using Adobe PDF Tools.
We welcome applicants who can demonstrate many of the following qualities. You do not need to meet every criterion to be a strong candidate.
For the role of Administration Support Officer, we are looking for someone who:
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Strong organisational and coordination skills
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High attention to detail and accuracy in data handling
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Clear, professional written communication and followup skills
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Ability to work effectively to daily, weekly, monthly, and quarterly deadlines
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Experience with, or willingness to develop skills in, SharePoint, Outlook, and Teams
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Comfortable navigating multistage administrative processes
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Strong MS Word skills (especially for document formatting)
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Proactive approach to identifying and resolving data gaps or inconsistencies
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Ability to handle confidential information appropriately
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Interest in learning complex processes and contributing to ongoing system improvements
Working at UKCEH is rewarding. Our science makes a real difference and enables people and the environment to prosper. We are the custodians of a wealth of environmental data, collected by UKCEH and its predecessors over the course of more than 60 years.
As a valued member of our team, you’ll get:
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27 days annual leave, plus 3 days for our Christmas closure
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10% employer pension contribution
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Enhanced maternity and paternity leave (subject to qualifying requirements)
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24 hour, 365-day access to support with physical, mental, social, health or financial issues plus access to our trained Welfare Officers
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Flexible working opportunities
Please note: Unfortunately, we are unable to offer visa sponsorship for this role and this does not qualify for endorsement to support a Global Talent Visa application. If you are considering pursuing self-sponsorship, please indicate this in your application so we can take it into account during the recruitment process.
About Us
Here you can explore the kind of roles we recruit for, search our latest vacancies, learn more about what it's like to work at UKCEH, and find out about the many benefits of joining our team.
Every one of our 600+ staff and 50+ postgraduate students plays a vital role in delivering our ambition to understand the environment and the human impact on it, so that together people and nature can prosper.
How we work is just as important as what we achieve. We want UKCEH to be a welcoming, inclusive, engaging and collaborative place to work. We embed our values - excellence, integrity and teamwork - into everything we do.
For further information, please visit the UKCEH Website.