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Administrative Assistant

BIBLICA EUROPE MINISTRIES TRUST
35,000 - 40,000 per year
Remote
Part-time
Listed 1 day ago

Administrative Assistant

Department

Advancement

Employment Type

Part Time - 25+ Hours

Minimum Experience

Mid-level

Compensation

$27.00 - $31.00

JOB DESCRIPTION

Job Title: Administrative Assistant Department: Advancement

Reports to: VP of Strategic Engagements Effective Date: March 1, 2026

About Biblica:

For more than 200 years, Biblica has helped people beyond the reach of God's Word discover the love of Jesus Christ. Our Mission is clear: The Bible for everyone, everywhere to experience the life-changing Gospel of Jesus Christ. The Bible is at the heart of Biblica's mission. We are captivated, challenged, and inspired by this extraordinary collection of books. We believe the Bible is God's truth and God's story. In everything we do, we seek to honor Christ and the everlasting Word of God. By joining the Biblica team, you'll have the opportunity to serve in a ministry that is advancing God's Kingdom to the ends of the earth. We desire to serve God by bringing our gifts, talents, and experiences together to make a difference around the world, living out the Great Commission.

Job Summary:

The Administrative Assistant provides project-based administrative, scheduling, communication, and content-support services to the VP of Strategic Engagements across Biblica, Close the Bible Gap, and illumiNations. This role works independently, setting their own methods for completing work and delivering agreed-upon outcomes within established timelines.

This position provides multi-faceted administrative support to ensure effective use of the VP's time and productive interactions with internal and external stakeholders. The position handles scheduling coordination, cross-functional communications, donor stewardship support, travel arrangements, and document preparation while maintaining confidentiality and exercising sound judgment.

Supervisory Responsibilities:

  • This position has no supervisory

Duties and Responsibilities:

  • Manages and executes scheduling-related deliverables for the VP of Strategic Engagements, coordinating appointments with internal stakeholders at Biblica, Close the Bible Gap, and illumiNations, as well as leadership team meetings.
  • Maintains updated meeting cadence tracker and delivers weekly scheduling summaries, ensuring timely scheduling of meetings, distribution of confirmations, and proactive management of calendar logistics.
  • Provides structured communication support across Events, Field, and Marketing departments for VP-led initiatives, including Vision Trips, Filming Trips, Small Events, President's Gathering, and Close the Bible Gap initiatives.
  • Produces documented communication summaries, timelines, and workflow
  • Contributes to donor-facing stewardship processes by identifying and sourcing impact stories from Biblica, illumiNations, and Close the Bible Gap, preparing stewardship inputs and summaries for donor communications.
  • Delivers monthly impact-story briefs and stewardship-content drafts ready for VP review and curated story packets for the VP's donor portfolio.
  • Arranges comprehensive travel coordination, including flight, hotel, and ground-transport options, providing itinerary summaries and maintaining calendar organization and communication flow during VP travel.
  • Prepares professional drafts of administrative documents, including memos, briefing notes, meeting summaries, donor correspondence, and event prep documents for VP review and revision.
  • Supports event and marketing operations by tracking tasks and dependencies, ensuring timely follow-through on cross-functional requirements.
  • Produces monthly barrier-removal logs and status summaries for the VP, contributing to operational efficiency and strategic execution.
  • Regularly participates in daily prayer and Staff Gatherings.
  • Other duties as assigned.

Required Skills/Abilities:

  • Business Communications
  • Call Screening and Calendar Management
  • Document Preparation and Drafting Correspondence
  • Meeting Scheduling and Logistics
  • Project Coordination
  • Internal Communications and Management Reporting
  • Inquiry Research and Response
  • Data Entry and General Data Analysis
  • Strong problem-solving and analytical abilities
  • Excellent written, verbal, and interpersonal communication skills
  • Ability to maintain strict confidentiality, which requires discretion and judgment
  • Detail-oriented and highly organized
  • Proven ability to prioritize, work independently, and meet multiple tight deadlines
  • Ability to work independently and set own methods for completing contracted work
  • Ability to thrive in a fast-paced, mission-driven environment

Education and Experience:

  • 1-2 years of related experience in executive administrative support, project coordination, or a similar role
  • Demonstrated ability to manage complex scheduling, coordinate cross-functional communications, and deliver project-based outcomes
  • Nonprofit or faith-based organizational experience
  • Experience with calendar management tools and document creation

Physical Requirements:

  • Able to work remotely with minimal supervision
  • Prolonged periods of sitting at a desk and working on a computer
  • Must be able to lift up to 15 pounds at times

Competencies:

  • Strong personal commitment to Christ and Biblica's Purpose, Mission Statement, and Statement of Faith, with no personal or professional conflicts with the Christian philosophy of Biblica
  • MS Office proficiency (Outlook, Word, Excel, PowerPoint)
  • Ability to drive and monitor project timelines and provide regular updates and communication with staff, consultants, and external constituents
  • A team player who is proactive and flexible

FLSA Classification:

  • Non-Exempt

Salary/Hours/Benefits:

  • Grade 200
  • Salary Range: $35,000 – $40,000 annually (Calculated at an hourly rate)
  • Part Time - 25 hours per week
  • Biblica offers 11 paid holidays and annual days of sick
  • This position is not eligible for Biblica Health and retirement
  • Biblica complies with all state-mandated Family and Medical Leave Insurance (FAMLI) programs, providing eligible employees with paid leave for qualifying family and medical reasons in accordance with state laws.

Location

Palmer Lake, Colorado (Remote)

Department

Advancement

Employment Type

Part Time - 25+ Hours

Minimum Experience

Mid-level

Compensation

$27.00 - $31.00