Administrative Assistant
CCCU UK
Oxford
Part-time
Listed 1 week ago
Scholarship and Christianity in Oxford Administrative Assistant: part time Organisation Scholarship and Christianity in Oxford (SCIO), a registered UK charity (formally, CCCU-UK), is the UK subsidiary of the Council for Christian Colleges & Universities (CCCU), which is an international higher education association of Christian liberal arts colleges and universities with headquarters in the USA. Founded in 2000, SCIO has offered educational opportunities which has attracted over 3000 undergraduates to come study in Oxford and runs major grant-funded projects for faculty and postgraduates, particularly in science and religion, and biblical texts and their curation. SCIO organises programmes for undergraduate students registered for degrees in overseas, mainly American, institutions. It runs the SCIO semester and summer programmes. In addition to the undergraduate programmes, it also runs the Logos programme, a summer workshop on biblical texts, vocation, and the Christian mind. Mission To foster scholarly engagement, intellectual excellence, authentic Christian spirituality and the connections between them within an international academic community at Oxford. The Position SCIO seeks to appoint an efficient and motivated part-time Administrative Assistant. This post will suit someone with experience in administrative work and with a keen eye for detail and strong organisational skills. The post holder will support the smooth running of SCIO's student programme activities (two semester programmes and a summer programme) and provide general office support, circa 15 hours per week. Activities take place primarily in Oxford. The appointee will work as part of a supportive team in an office in Oxford city centre. It is expected that the appointee will work in person from our office (specific working days and hours are negotiable). There is a Genuine Occupational Requirement that the appointee, who will have to support the mission and values of SCIO in all contacts with SCIO students and academic visitors, will be able to identify with those aims, as listed above. Applicants should send a covering letter, curriculum vitae, and details of three referees via email to Jordan Smith, email: scio.admin@scio-uk.org. The Administrative Assistant is Responsible For: You will work with the SCIO team to support the organisation and delivery of successful study abroad programmes. Your line manager is the Senior Academic Administrator. You will also work closely with the Director of Administration and Student Affairs. Your place of work will normally be 5 Alfred Street, OX1 4EH, although some work at additional SCIO sites, within Oxford, may be occasionally required. Academic Administration Duties - Provide administrative support for the programme staff - Maintain, update and upload files to Canvas (Virtual Learning Environment) before and during student programme - Manage room bookings for all student programme needs - Send email reminders to students for any programme needs - Update programme timetable - Assisting with student arrivals, programme orientation, and debrief - Maintaining and encouraging SCIO’s Christian ethos in interactions with student - Support the pastoral care team in ministering to students - Provide hospitality to students and visitors to SCIO - Organize field trips (coach and venue bookings, itineraries, payments, etc.) - - Process prize letters and blog post at the completion of each term - Monitoring requests for reference letters from past students - Assist with alumni relations efforts - Order food for student programmes - Ensure the office kitchen is clean and tidy - Empty shredding machine (to recycling bin), photocopying, scanning and shredding, as needed - Perform office reception duties, including: letting visitors into the building, answering phone Issue immigration letters calls, receiving parcels, etc. - Other related administrative duties as they arise, including cover during the absence of other administrative staff Selection Criteria Essential - Identification with the ethos, aims, and objectives of SCIO and ability to represent them in working contacts - Previous administrative experience - Excellent organisation, interpersonal and communication skills - Proficiency in Microsoft Outlook (including MS Excel, Word, and Outlook) - Motivated by achievement of results and completion of tasks - A keen eye for detail and skilled at managing deadlines - Willingness to work in central Oxford (normal office hours are 9.00am to 5.00pm with a lunch break) - Willingness to be flexible about hours when the programme demands e.g. student programme arrival weeks - Visa sponsorship is not available for this position; must be able to show current right to work in the UK Desirable - Undergraduate degree - Familiarity with higher education administration - Familiarity with online learning platforms (e.g. Canvas) - Willingness to participate in programme social and academic events (where appropriate) Renumeration and benefits - Renumeration: £14.06 per hour (in line with the Oxford Living Wage), at 15 hours per week. Further hours may be added, if required, and is mutually agreed upon - Generous pension scheme - Annual Leave: public holidays (8), plus 26 days per year pro rata - Sick Leave: 10 days per year pro rata - Personal leave: 3 days per year pro rata