Accounts Assistant

Engage  Inspire  Challenge

Accounts Assistant Part-Time
(20 hours a week)
(Term Time only)

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www.davenies.co.ukContents

The School

Aims of the School

The Appointment

Job Description

Person Specification

Salary & Benefits

Facilities & Staff

Child Protection

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Enterprises such as the unique Davenies Award
Scheme and the permeation of technology in
our teaching and learning ensure we offer a truly
independent educational experience.

The School

Davenies is a thriving IAPS day school for
boys aged 4-13.  Our ethos and philosophy
enable the boys to make the most of their
preparatory years, supported by high quality
pastoral care, a broad and stimulating
curriculum and numerous extra-curricular
opportunities.  Davenies has its own distinct
character and from their earliest year’s
children are encouraged to relish the learning
experience.

We are committed to an education both in and out
of the classroom, thereby enabling the academic,
artistic, musical, creative and physical potential of
each child to flourish.  This School is a warm, caring
and happy one, where self-esteem is nurtured and
grown; we believe that by fostering a wide range
of interests and passions we provide the boys with
every opportunity to develop in confidence.  Our
high-quality teachers have an excellent track record
of preparing children for life at the country’s leading
senior schools and beyond.

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www.davenies.co.ukwww.davenies.co.ukAims of the School

The Appointment

Davenies’ vision is to engage, inspire and challenge.

Davenies’ mission is to ensure that every boy experiences a breadth of educational opportunities, encouraging and cultivating a lifelong
eagerness for learning, whether academic, creative, artistic or sporting. We encourage the boys to discover their own passions and
talent, to develop determination and resilience, to reach their potential, and to become mindful and thoughtful individuals, with a
strong sense of service, responsibility and community.

Davenies’ aims are:
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To offer academic excellence alongside an extensive educational experience
To delivery contemporary and highly skilled teaching approaches whilst embracing traditional values
To provide a vibrant, caring and inclusive environment to which all boys contribute and within which they thrive

Fundamental to this is our understanding of boys and how we approach their learning, whilst never losing sight of each boy as an individual.

By engaging, we develop curious, reflective and enthusiastic thinkers

Davenies’ ethos underpins our vision to engage, inspire and challenge:
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▪ With inspiration, we nurture motivated and ambitious learners
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Through challenge, we cultivate courageous and determined characters

Accounts Assistant - 20 hours a week (working pattern to be
agreed)

We are looking for a dedicated and helpful Accounts Assistant with excellent
communication skills who will work with our Finance Manager.   This is a part-
time, term time only role. There will be a requirement, however, to work INSET
and training days, and an additional ten days each year of which five days will
involve working the last week of August each year, which is essential for year-
end accounts.

You will be working in a small team of two, however the role itself is incredibly
varied, you will be used to working in demanding environments, multi-tasking
and dealing with changing priorities.

How to Apply

To apply for this position, please submit a Davenies Support Staff Application
Form with a cover letter for the attention of the HR Manager by 3:00pm on
Tuesday 3 March 2026.  Applications should be sent via email to Ms Joanne
Cook, HR Manager (hrmanager@davenies.co.uk).

Davenies’ spirit provides the stepping stones that develop courteous, confident, thoughtful and independent young men, and supports our school’s motto,
singulus pro fraternitate laborans – each striving for the good of all.

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www.davenies.co.ukAccounts Assistant
 Job Description

To provide efficient financial administration support to the school, with primary responsibility for the purchase ledger and ordering processes,
ensuring accurate records, timely payments, and compliance with school financial procedures.

Main Duties and Responsibilities

Purchase Ledger & Credit Card Processing

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Process supplier invoices accurately and promptly.
Resolve invoice queries with suppliers and internal staff.
Prepare payment runs in line with agreed schedules.
Maintain up-to-date and accurate purchase ledger records.
Reconcile supplier statements and investigate discrepancies.
File and retain financial documentation in accordance with school policies.
Process and post school credit card transactions, ensuring receipts are provided, coded correctly, and authorised in line with financial procedures.
Reconcile credit card statements monthly and follow up on missing documentation.

Ordering & Procurement

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Raise purchase orders in line with school financial procedures and approval levels.
Liaise with staff to ensure orders are authorised and correctly coded.
Track orders and follow up on - maintain supplier details and ensure value for money in purchasing.
Support tendering or quotation processes where required.

General Finance Support

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Assist with month-end processes and basic reconciliations.
Provide administrative support to the Finance manager and Bursar.
Respond to finance-related queries from staff and suppliers.
Support audits by providing documentation and information when requested.
Adhere to financial controls, safeguarding, and data protection requirements at all times.

Accounts Assistant
Person Specification

Person Specification

Essential Experience & Skills

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Previous experience in a finance or accounts role (purchase ledger preferred).
Good IT skills, including Microsoft Excel and accounting systems.
Strong numerical accuracy and attention to detail.
Ability to organise workload and meet deadlines.
Clear communication skills, both written and verbal.
Professional approach when dealing with suppliers and staff.

Personal Qualities

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Reliable and conscientious.
Able to work independently and as part of a team.
Discreet, with an understanding of confidentiality.
Flexible and willing to support wider school operations when required.

Desirable

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Experience working in a school or public sector environment.
Knowledge of school finance systems (ifinance)
AAT qualification or working towards one.

Safeguarding

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The post holder will be expected to comply with all safeguarding policies and procedures. Appointment will be subject to appropriate pre-employment checks.

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www.davenies.co.ukAccounts Assistant
The Department

Our Support roles are the lifeblood of providing much needed resource and
expertise to our boys, staff and parents.  We are a small resource, including
Finance, Administration, Facilities, Medical and our Marketing,
Communications and Admissions department.

We pride ourselves on being enthusiastic, helpful and considerate.  Working
in such a busy demanding environment you will need to be adept at working
with constant disruptions and curve balls - all whilst being patient and
courteous.

The role itself is working in a team of 2.  Yourself and the Finance Manager
who also works part time, so there will be the need to be flexible to adapt to
the working pattern in the department in case of emergencies.

You will be supported by the wider School support team where we all work
very closely together so there may be additional requirements to support
your team members occasionally (e.g covering the school office).

The role itself reports into the Finance Manager which then reports into the
Bursar.  You will have no line reports yourself.

It is a lovely part of the school where the Finance department sits, however
its the oldest part of the school with creaky floorboards and drafty windows
but full of character and the school grounds you overlook whilst sat at your
desk are beautiful !

Accounts Assistant
Salary & Benefits

This role is assigned to the Davenies Support staff group pay scale and the salary will be competitive dependent upon qualifications and
experience.  We would expect to pay a gross salary in the region of £30,000 - £35,000 (this will be on a pro-rata basis according to the hours
worked)

A generous employer contribution towards an support staff pension scheme

Benefits
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▪ Death in service (two x annual salary)
Sick pay provision immediately upon joining
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Cycle to Work/Tech Scheme
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Fee remissions are available for employees children
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▪ We are able to provide childcare voucher provisions
▪ Onsite car parking facilities are available
▪ We place great emphasis on staff wellbeing and morale and we firmly believe in work/life balance for everyone at Davenies. Social events for staff take

place throughout the year

Personal Accident and Emergency Dental cover, including access to a healthcare helpline and individual counselling services

▪ We provide iPads and laptops to all our staff
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▪ Our talented catering team ensures that staff enjoy complimentary healthy and balanced meals every day
▪ Davenies branded fleece
▪ We pride ourselves on encouraging and supporting our staff with access to regular Continuing Professional Development courses and training

Working Time

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The post is term-time and part-time with a requirement to work INSET and training days, and an additional ten days of each year of which five days
will involve working the last week of August each year
Four weeks paid holiday (to be taken during school holidays)
20 hours per week with exact working pattern to be agreed with the successful applicant

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www.davenies.co.ukFacilities & Staff

Child Protection

Facilities

Staff

Child Protection

Centred around a Grade II Listed Farmhouse, the school comprises a mix
of traditional and modern buildings, with the RIBA award-winning Jubilee
Building housing the Pre-Prep and Junior school.  Much of the learning for
boys from Reception to Year 4 takes place in their own classroom, and from
Year 5 upwards takes place in subject-based rooms.  The pupils also benefit
from the use of the School’s other buildings and outside areas which house
the Dining Room and Library, the Performing Arts Centre and Sports facilities
including swimming pool, gymnasium, AstroTurf and sports fields.

Davenies has over 80 employees consisting of full and part time qualified
teachers and teaching support staff, and supported by a team of office staff,
a site team led by the Facilities Manager, and a dedicated School Nurse.
Catering, cleaning and IT support are outsourced, with external contract staff
working alongside the School to provide term-time services.  In addition, the
School hosts a range of visiting music, LAMDA and extra-curricular activity
tutors.

Child Protection is always a top priority at Davenies.  Davenies is committed
to providing the best possible care and education to its pupils and to
safeguarding and promoting the welfare of children and young people whilst
offering a supportive working environment to all its members of staff.  The
School recognises that, in order to achieve these aims, it is of fundamental
importance to attract, recruit and retain staff of the highest calibre who share
this commitment.  Child protection screening applies to all staff appointments
within the school, including Enhanced DBS Certificate, Barred Lists check, and
checks against the Teacher and Management Prohibition Lists.  For further
information, please read the School’s Child Protection Policy and Recruitment
Policy and Procedure which are available on the School’s website.

Davenies School is committed to safeguarding and promoting the
welfare of children and expects all staff to share this commitment.
All successful applicants are required to undergo child protection
screening including checks – with current and previous employers
and the Disclosure & Barring Service.

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www.davenies.co.ukStation Road, Beaconsfield, Buckinghamshire, HP9 1AA
E: office@davenies.co.uk  |   T: 01494 685400  |  www.davenies.co.uk