Accommodation & Property Manager

Accommodation & Property Manager

Job Description

The context and opportunities of this role

Wycliffe Hall is a Permanent Private Hall of the University of Oxford, and an Anglican
theological college in the evangelical tradition. It is committed to excellence in teaching
and research, thereby making a significant contribution to the intellectual life of the
University and the wider society. Our mission is to be a centre for the renewal of Christian
prayer, character, preaching and thinking. We have about 160 students, of whom around
40% are Church of England ordinands. Students study for undergraduate and graduate
qualifications, from the certificate to doctoral level, and come from a wide range of
backgrounds. We are committed to expanding that range further.

The Accommodation & Property Manager is a critical role in terms of ensuring the
effectiveness and quality of our accommodation, primarily for our students, but also other
visitors and users of the premises. They will administer and run both our onsite
accommodation for 76 students and our portfolio of 22 properties around the campus and
North Oxford, comprised of 18 properties owned by the Hall and four for which the Hall
acts as letting agent.

The College is a strong community intending to enable all within it to appreciate they are
valued, and to thrive and flourish. We are committed to fostering an inclusive culture
which promotes equality, values diversity and maintains a working, learning and social
environment in which the rights and dignity of all its staff and students are respected.

Duties and Responsibilities

1.  Accommodation

1.  Manage student room and family accommodation allocation, including
producing relevant legal agreements, and monitoring rent payments.
2.  To work with the Finance Team to ensure timely and accurate invoicing for

accommodation and related charges.

3.  Participate in open days and interviews, explaining accommodation offerings

to individual and groups.

4.  Termly inspections of all onsite conference rooms, bedrooms, shared

facilities etc.

5.  Utilise bookings management system used by the Hall (Turbo).
6.  Manage accommodation budget and provide regular updates to Senior

Managers.

7.  Recommend changes to accommodation policies and fees as appropriate and

maintain the relevant sections of the Student Handbook.

8.  Monitor utility usage across Wycliffe owned property (both residential and

privately let).

9.  Attendance at University Accommodation Managers’ termly meetings.

2.  Property Management

1.  Liaise with external landlords and estate agents in relation to external and

commercially rented properties.

2.  Facilitate moving in of resident students (including families into off-site

accommodation), including management of inventories, deposits and utilities
administration (where appropriate).

3.  Carry out bi-annual property inspections of our privately let houses.
4.  Ensure compliance with and reporting to the Universities UK Accommodation

Code of Practice (ACOP).

5.  Organise EPCs, EICRs and Landlord Gas Safety certificates for all properties in

liaison with the Maintenance department.

6.  In conjunction with the Finance Team, generate invoices for tenants and

landlords and follow up payments.

7.  Ensure compliance with Oxford City Council licensing requirements.

3.  Domestic Bursary Administrative Support

1.  Manage distribution of proximity access cards and keys.
2.  Support establishment of procedures to ensure compliance with Health and

Safety requirements and report regularly on outcomes.

3.  Assist the Clerk of Works with work allocation & logistics on external

properties where and when required.

4.  Fire Safety: Responsible for providing fire wardens for training and assist with

Fire Alarm Drills.

5.  Assist with taking student payments for students’ accounts, keys and

printing.

6.  Act as secretary for the Health & Safety committee.
7.  Be part of Receptionist cover resilience. (This will include some lunches and

holiday cover).

8.  To work closely with relevant colleagues on events, commercial hires

(including “Bed and Breakfast”), and other accommodation/property usage.

9.  Any other work reasonably requested by the Domestic Bursar or Bursar.

Key Selection Criteria

Role-related skills:

•  Required: Excellent customer service skills with the ability to achieve and maintain

high service levels.

•  Required: Excellent financial competency, including detailed budgeting, billing, and

costing with user experience of spreadsheet applications.
Ideal: Experience of property management.
Ideal: Experience with managing student accommodation within a university setting
Ideal: Experience of using a room booking system.
Ideal: Exposure to the accommodation and property challenges in Oxford

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Personal Aptitudes:

•  Ability to operate at a strategic level, as well as dealing with detail as required.
•  Attention to detail, error-checking methods and excellent task management

strengths.

•  A collaborative, proactive working style, and a desire for excellence in all areas of

work.

•  Excellent interpersonal skills and the ability to relate to colleagues, students, and

external stakeholders from a wide range of backgrounds with confidence.

•  The ability to work independently and as part of a team whilst managing and

prioritising a busy workload to make timely effective decisions.

•  Outstanding written and verbal communication skills
•  Evidence of solid intellect and analytical skills, demonstrable through educational

qualifications or equivalent professional or life experience.

•  Sympathetic to the vision, mission, and values of the Hall

Key Relationships: Domestic Bursar, Domestic Manager, Clerk of Works, Conference &
Events Managers, external landlords, estate/letting agents, …and students!

Other criteria

The safeguarding of all staff, students and visitors is a priority for Wycliffe Hall and a DBS
Disclosure will be required prior to appointment.  This post is offered subject to the
satisfactory completion of a four-month probationary period and the capability and
disciplinary provisions set out in the employee handbook.

Terms

Remuneration: The salary is anticipated to be between £32,000 - £35,000, depending on
experience.
Pension: Wycliffe Hall will contribute an amount equal to 10% of salary to a Group
Personal Pension Scheme.
Working hours: 0.8 full-time over the year – an average of 28 hours per week, but full-
time working will be required during certain periods, balanced with more time off on
other occasions according to the needs of the role and Hall community. The role will
likely involve one or two weekend day events through the year.
Place of Work: Wycliffe Hall, 54 Banbury Road, Oxford OX2 6PW
Notice Period: The standard notice period is three months.
Holidays: Initially 20 days per year (0.8FTE of 25 days), in accordance with the Hall’s
Holiday Policy. These are in addition to public holidays, which, if falling during the
students’ term, shall be taken at an agreed time during vacations.
Meals in College: The appointee will be entitled to free college meals during their
working hours except when the kitchen is closed.

Application Process:
To apply for this post, please send the following:

1.  The official Application Form.
2.  A covering letter outlining your reasons for applying and demonstrating how you

meet the key selection criteria.

Applications are to arrive by 12 noon on 30th March, 2026. Interviews may be conducted
before the closing date or in early-to-mid April (avoiding Easter). We reserve the right to close
this vacancy early.

There is an opportunity to visit the Hall and speak with the Domestic Bursar (Nick
Jackson) and Bursar (Mark Turner) between 5pm and 6pm on Wednesday, 11th March.

Please send applications to vacancies@wycliffe.ox.ac.uk.  You are also welcome to email
questions and we will seek to answer them in a timely manner.

(Attendance and/or prior contact is not necessary before applying, and will not form
part of the selection process.)

The job description is correct as of March 2026. It will, however, be discussed between
the successful candidate and the line manager, and may be amended, following
consultation, to reflect developments in, or changes to, the job.