Access and Outreach Administrator (Communications)

Salary: £30,000–£32,000 per annum (depending on experience)

Contract: Full-time, permanent

Hours: 37½ hours per week

Location: Pembroke College, Oxford

Pembroke College, Oxford, is seeking an enthusiastic, creative, and highly organised Access and Outreach Administrator (Communications) to join its ambitious and growing Access and Outreach team. This is an exciting opportunity for an individual with excellent communication skills and a passion for educational opportunity to play a key role in delivering innovative access and outreach programmes that support talented young people from under-represented backgrounds in accessing higher education.

Founded in 1624, Pembroke College is one of the constituent colleges of the University of Oxford. Combining a rich history with a forward-looking outlook, the College is renowned for its academic excellence, welcoming community, and commitment to widening participation in higher education. Pembroke’s Access and Outreach programmes form a central part of this mission, helping to raise aspirations, improve attainment, and support students in making informed decisions about their future education.

The College’s flagship access and outreach initiative, OxNet, is a pioneering educational access programme working with Year 12 students across the North West and North East of England. Delivered collaboratively with partner colleges, universities, schools, colleges, and the Centre for Education in Oxford (CredOx), OxNet provides a rigorous academic programme designed to support high-achieving students from under-represented backgrounds. Alongside OxNet, and the planned OxNet+ initiative extend the College's access and outreach work to a wider range of students, while collaborative projects such as the Atom Valley Education Challenge Consortium (AVECC) engage younger learners and their communities.

Reporting to the Access and Outreach Manager and working closely with the Access Fellow and wider College colleagues, the Access and Outreach Administrator (Communications) will play a pivotal role in coordinating communications activity, supporting programme administration, and helping to deliver a wide range of online, hybrid and in-person access and outreach activities. The successful candidate will contribute to the strategic development of the College’s access and outreach profile while ensuring the smooth operation of key programmes and events.

This role offers a unique opportunity to develop expertise in communications, digital engagement, event coordination, stakeholder engagement, and educational access and outreach within a dynamic and supportive environment. The post would suit an individual who enjoys combining creativity with organisation and who is motivated by the opportunity to make a meaningful contribution to educational access and social mobility.

Key Responsibilities

Communications and Digital Engagement

• Support the Access and Outreach team in delivering the objectives of the College’s Strategic Plan.

• Work closely with the Access and Outreach Manager to develop and implement a comprehensive communications and social media strategy.

• Produce, schedule and publish engaging content across social media channels, websites, newsletters and other digital platforms.

• Maintain and develop content within the team’s Learning Management System and support pupil engagement with online learning resources.

• Assist with the organisation and delivery of online, hybrid and face-to-face access and outreach events.

• Create and manage photography, videography and other multimedia content to promote access and outreach activities.

• Design promotional materials, including posters, guides, presentations and digital resources.

• Monitor social media channels and online engagement, responding appropriately to enquiries and interactions.

• Track and analyse engagement metrics to evaluate the effectiveness of communications activity and inform future approaches.

• Assist with presentations and communications for students, teachers, parents and carers.

• Support communications activity relating to OxNet, OxNet+, AVECC and other access and outreach initiatives.

• Work collaboratively with Communications, Academic Office and Development Office colleagues to ensure alignment with wider College objectives.

• Assist with the preparation of printed materials, merchandise and promotional resources.

Programme Administration and Operational Support

• Provide comprehensive administrative support for Access and Outreach programmes and activities.

• Coordinate meetings, maintain records, prepare agendas and papers, and take minutes as required.

• Manage bookings, timetables, travel arrangements, accommodation and expense processing.

• Support the day-to-day administration of OxNet, and OxNet+.

• Attend and support online and in-person access and outreach events.

• Monitor student participation, attendance and academic progress.

• Liaise with academic staff, postgraduate tutors and external partners regarding programme delivery and educational resources.

• Act as a first point of contact for enquiries from students, teachers, parents, carers and partner organisations, ensuring prompt and professional responses.

• Support the administration and delivery of the Atom Valley Education Challenge Consortium (AVECC) initiative and other partnership projects.

• Maintain accurate records and ensure compliance with data protection and safeguarding requirements.

General

• Work collaboratively with colleagues across the College and with external partners to support the successful delivery of access and outreach programmes.

• Undertake relevant training and professional development opportunities, including safeguarding, first aid and youth mental health training where required.

• Comply with all College policies and procedures, including those relating to safeguarding, equality, diversity and inclusion, and data protection.

• Undertake occasional travel and overnight stays in support of programme delivery and partnership activities.

• Carry out such other duties as may reasonably be required by the Access & Outreach Manager, Access Fellow, or other senior colleagues.

Benefits Include

• Generous annual leave entitlement

• Access to training and professional development opportunities

• Access to University libraries, museums and gardens

• Staff social activities and events

• Travel and cycle loan schemes

• Membership of the University pension scheme

• The opportunity to contribute to nationally recognised educational access and outreach programmes

About You

You will be a highly organised, creative and proactive individual with excellent communication skills and a genuine enthusiasm for widening participation in higher education. You will be comfortable engaging with a diverse range of audiences, from school pupils and teachers to academics and senior stakeholders, and will enjoy working in a fast-paced environment where no two days are the same.

You will combine strong administrative skills with creativity and initiative, demonstrating the ability to manage multiple priorities while maintaining a consistently high standard of work. Above all, you will be committed to helping young people realise their academic potential and access opportunities that can transform their futures. For full details of the essential and desirable criteria please refer to the job description below.

Working Hours

This is a full-time position of 37½ hours per week, normally worked Monday to Friday. Some evening and weekend work will be required to support access and outreach events and programme delivery. Time off in lieu will be provided where appropriate. Occasional travel, including overnight stays, may also be required.

Safeguarding

Pembroke College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. The successful candidate will be subject to an enhanced DBS check and pre-employment safeguarding checks and will be required to undertake safeguarding and first aid training as part of their role.

How to Apply

To apply, please submit an up-to-date CV and covering letter, together with details of two referees, to recruitment@pmb.ox.ac.uk by 9am BST on Tuesday 7 July 2026.

Please note that the College reserves the right to interview candidates as applications are received and may appoint before the closing date. Early applications are therefore encouraged.

Job description and person specification (323.04 KB)

 Equal Opportunities Monitoring Form - The completion of this form is voluntary, but appreciated.

 Policy statement on the recruitment of ex-offenders

Pembroke College is an equal opportunities employer. It welcomes diversity amongst its staff and students and all reasonable adjustments will be made to the recruitment process, working arrangements and/or environment to accommodate applicants with any form of disability. If you have a disability, please let us know whether you believe there are any reasonable adjustments we should be making to assist you with your application. Please also let us know of any reasonable adjustments that we would need to make for you if you are invited to attend an interview.

Pembroke College is dedicated to fostering an environmentally sustainable community. We are striving towards achieving net zero carbon emissions and biodiversity net gain and believe that sustainability is a shared responsibility and integral to all roles within the College. By embedding sustainability into our daily operations and decision-making processes, we aim to create a positive impact on our community as well as the wider world.

All data supplied by candidates will be used only for the purpose of determining their suitability for the post, following the principles of the Data Protection Act 2018.