Academic Services Manager

Administrative

Full-time, permanent

£33,951 to £39,906 plus £1,730 Oxford weighting

35 hours per week

Deadline: Tuesday 10 February 2026

We’re looking for an experienced, organised and student-focused Academic Services Manager to join the Academic Office at St Antony’s College. This is a full-time role (35 hours per week) with a salary of £33,951 to £39,906 gross per year plus an annual Oxford weighting allowance of £1,730.

Reporting to the Head of Academic Office, you will play a central role in the operational management of academic and student administration, ensuring high-quality services for students and effective support for colleagues across the College.

About the role

The Academic Services Manager is responsible for the smooth day-to-day running of academic and student administration across the student lifecycle, with particular responsibility for on-course processes, student data integrity, and the administration of scholarships and student funding.

Based in the Academic Office, you will work closely with the Head of Academic Office, line-manage the Academic and Student Support Officer, and work alongside the Admissions Officer. You will liaise regularly with senior academic colleagues and professional services teams across the College and the University.

This is a varied role combining operational oversight and process management, people management and data management, with a strong focus on delivering a positive and well-supported student experience. This role is based on-site at the College.

Your work will include:

Academic operations and student administration

• Managing day-to-day on-course student administration and ensuring consistent, effective processes are followed throughout the academic year
• Acting as the main operational contact for complex academic and student administration matters, using sound judgement to delegate or escalate issues as appropriate
• Overseeing academic progression processes, including course changes, suspensions, withdrawals, extensions and returns to study
• Managing examination administration, including reasonable adjustments, College-based exams, invigilation and coordination of examination periods
• Acting as the College’s Disability Officer, working closely with the University Disability Advisory Service and College welfare colleagues
• Overseeing induction, enrolment, matriculation and graduation administration, including attendance at ceremonies when required
• Ensuring student-facing academic administration webpages and communications are accurate and up to date
• Line managing the Academic and Student Support Officer and supporting a collaborative and resilient Academic Office team

Student data and processes

• Acting as the Academic Office data champion, ensuring the accuracy, integrity and appropriate use of student records
• Owning and maintaining academic business processes and documentation, ensuring consistency and clarity
• Managing the annual student data rollover and intake processes
• Driving improvements in data quality and supporting good practice across the student lifecycle
• Preparing student data reports, surveys and returns, including reports for the College’s EDI Advisory Board
• Ensuring compliance with data protection legislation and College records management policies

Scholarships and student funds

• Acting as the Academic Office lead for College scholarships, bursaries, grants and hardship funds
• Managing the College’s Financial Assistance Fund and University-run student funds
• Providing evidence-based advice on scholarship provision and funding priorities
• Managing communications, publicity and reporting relating to student funding opportunities
• Supporting senior colleagues involved in funding decisions with accurate data and operational advice

Some evening or weekend work will be required at key points in the academic year, including examinations and graduation.

What we’re looking for

Essential

• Degree-level education or equivalent relevant professional experience
• Significant administrative experience in higher education or a similar environment
• Experience managing academic or student administration processes
• Strong data skills, including confidence using Excel and working with complex datasets
• Excellent organisational skills and the ability to manage competing priorities calmly
• Excellent written and verbal communication and interpersonal skills
• Sound judgement and discretion when handling confidential or sensitive matters
• Experience supporting students within procedural frameworks
• Strong IT skills appropriate to a Windows-based office, particularly MS Excel
• Experience managing staff and leading a small team
• Experience interpreting or applying academic regulations
• Strong understanding of data protection legislation
• A flexible, cooperative approach and commitment to working in an international, multicultural environment

Desirable

• Knowledge of the collegiate University system
• Experience working with an international student population
• Experience designing or improving administrative processes and procedures

Please read the attached job description (including person specification) for more information.

About St Antony’s College

St Antony’s is a vibrant, international graduate-only college of the University of Oxford. Founded in 1950, we are proudly modern and inclusive, with a diverse global community representing more than 70 countries.

The Academic Office plays a central role in the student experience, supporting students academically and administratively throughout their time at the College. Staff work closely with students, Fellows and colleagues across the College to create a supportive, welcoming and collaborative environment.

We offer excellent employee benefits, including:

• 41 days annual leave including bank/public holidays, with the option to sell up to five days per year for additional pay
• Membership of the OSPS pension scheme
• Free staff meals in the Dining Hall when on shift immediately before and after lunch service
• Staff social events, including a summer party and winter children’s party, plus informal activities run by the Staff Social Committee
• Bus travel scheme, cycle to work scheme, and free staff parking on-site
• A University Card giving you free or discounted access to Oxford colleges, museums, gardens and libraries
• Retail discounts through University schemes for both online and local businesses

How to apply

Please send your completed application form to recruitment@sant.ox.ac.uk by 9.00am on Tuesday 10 February 2026. Interviews will take place on Tuesday 17 February 2026.

We will shortlist candidates based solely on how closely they meet the essential and desirable criteria in the person specification. Please note that we cannot consider late or incomplete applications.

Any offer of employment will depend on satisfactory references and confirmation of your right to work in the UK.

St Antony’s College is an equal opportunities employer. All applicants will be invited to complete a confidential and anonymous monitoring survey, which is not shared with the selection panel.

A privacy notice for applicants and information about how we use your data can be found at https://www.sant.ox.ac.uk/about-st-antonys/how-we-use-your-data

Published date: January 15, 2026

Related documents