Academic and Admissions Officer

Administrative

Full-time, permanent

£30,378 to 35,608 plus £1,730 Oxford weighting

35 hours per week

Deadline: Tuesday 14 April 2026

We’re looking for an organised, detail-focused and student-orientated Academic and Admissions Officer to join the Academic Office at St Antony’s College.

This is a full-time role (35 hours per week), with a salary of £30,378 to 35,608 gross per year plus an annual Oxford weighting allowance of £1,730.

Reporting to the Academic Services Manager, you will play a key role in delivering the graduate admissions cycle and supporting academic and student administration across the student lifecycle. You will contribute to the smooth running of admissions, enrolment, and on-course processes, ensuring a professional and consistent service for applicants, students and colleagues.

About the role

The Academic and Admissions Officer is responsible for the operational delivery of graduate admissions and for providing high-quality administrative support throughout the student journey.

Based within a small, collaborative Academic Office team, you will work closely with colleagues to plan and coordinate admissions activity, manage key deadlines and support start-of-year processes. You will also contribute to on-course student administration, ensuring accurate record keeping, clear communication and responsive support. The role is based on site at the College.

Your work will include:

Graduate admissions and start of year activity

• Managing the day-to-day administration of the graduate admissions process
• Acting as a key point of contact for admissions enquiries
• Processing applications and recording decisions on College and University systems
• Maintaining up-to-date knowledge of admissions regulations and procedures
• Preparing offer packs and supporting applicant communications
• Tracking offers, acceptances and withdrawals, and producing admissions data and reports
• Coordinating pre-arrival activity, including communications, enrolment and Welcome Week
• Supporting matriculation processes and maintaining accurate student records
• Ensuring compliance with UK Visa and Immigration requirements, including right-to-study checks and immigration records
• Liaising with University departments, including Graduate Admissions and Funding teams
• Supporting scholarship administration for incoming students

On-course student administration

• Managing enquiries from applicants, current students and graduands
• Preparing and certifying standard documentation, including status letters and transcripts
• Maintaining accurate student records in line with data protection requirements
• Supporting enrolment, examinations and graduation processes
• Contributing to student communications and website updates
• Assisting with scholarships, grants and College processes
• Supporting Academic Office projects, including records management and data compliance

Some evening or weekend work will be required at key points in the academic year, including graduation ceremonies.

What we’re looking for

Essential

• Excellent written and verbal communication skills
• Strong numeracy and confidence working with data
• Advanced IT skills, particularly Excel, and ability to learn new systems
• Strong organisational skills and ability to manage competing priorities
• Ability to work independently and as part of a small team
• High attention to detail and accuracy
• Sound judgement and discretion when handling sensitive information
• Understanding of data protection and regulatory requirements
• A professional, student-focused approach
• Flexibility to support peak periods, including occasional evenings or weekends

Desirable

• Degree-level education or equivalent
• Experience in Higher Education or student administration
• Experience using systems such as eVision or GSS
• Experience producing reports or management information

Please read the attached job description (including person specification) for more information.

About St Antony’s College

St Antony’s is a vibrant, international graduate-only college of the University of Oxford. Founded in 1950, we are proudly modern and inclusive, with a diverse global community representing more than 70 countries.

The Academic Office plays a central role in the student experience, supporting students academically and administratively throughout their time at the College. Staff work closely with students, Fellows and colleagues across the College to create a supportive, welcoming and efficient environment.

We offer excellent employee benefits, including:

• 41 days annual leave including bank/public holidays, with the option to sell up to five days per year for additional pay
• Membership of the University of Oxford’s Staff Pension Scheme
• Free staff meals in the Dining Hall when the hall is open and you are on shift immediately before and after lunch service
• Generous family-friendly benefits
• Staff social events, including a summer party and winter children’s party, plus informal activities run by the Staff Social Committee
• Bus travel scheme, cycle to work scheme, and access to a car parking space in the College’s grounds if available
• A University Card giving you free or discounted access to Oxford colleges, museums, gardens and libraries
• Retail discounts through University schemes for both online and local businesses

How to apply

Please send your completed application form to recruitment@sant.ox.ac.uk by

9.00am on Tuesday 14 April 2026. Interviews will take place on

Wednesday 22 April 2026.

We will shortlist candidates based solely on how closely they meet the essential and desirable criteria in the person specification. Please note that we cannot consider late or incomplete applications.

Any offer of employment will depend on satisfactory references and confirmation of your right to work in the UK.

St Antony’s College is an equal opportunities employer. All applicants will be invited to complete a confidential and anonymous monitoring survey, which is not shared with the selection panel. A privacy notice for applicants and information about how we use your data can be found at https://www.sant.ox.ac.uk/about-st-antonys/how-we-use-your-data

Published date: March 26, 2026

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