Administration Assistant - Liverpool
Job Description
Administration Assistant
Location: Liverpool
Salary: £22, 586.20 per annum
Hours: 35 hours per week
Why join us?
Brainkind is a charity that aims to improve the lives of people with brain injuries in the UK. Our assessment centres, rehabilitation units and hospitals use expert neurorehabilitation to support people to regain the skills they have lost. We treat people with a range of brain injuries – sustained through trauma, illness, substance abuse and more – to recover and meet their personal goals. Our employees are incredibly passionate about the jobs they do – you will find a strong team spirit across our services and amazing colleagues who always pull together and look out for each other.
MAIN PURPOSE:
To assist in the carrying out of and providing of day-to-day administrative, financial and payroll procedures for the service/unit/department.
MAIN TASKS AND RESPONSIBILITIES:
- Collate emails received daily, prioritise according to urgency/importance and action to ensure deadlines are met and completed in a timely manner.
- May have cash/cheque handling responsibility for service/unit/department and ensuring that all records/banking duties are accurate, carried out timely and processed for month end reporting.
- May be required to undertake purchase ledger responsibilities and all associated duties as required.
- Service/department/unit systematic filing (electronic and/or manual) of necessary paperwork in an appropriate and timely manner.
- Assist in dealing with telephone calls as required, dealing with telephone enquiries in a professional manner, directing calls as appropriate and taking messages as necessary. This may include reception duties as required.
- May be required to undertake any other reasonable administrative duties, including deputising for others, which fall within the role and/or to support smooth running of Brainkind service/unit/department as directed by line manager.
- Communicate effectively with staff at all levels, ensuring the efficient collation and distribution of information.
- May assist and support in the collection and submission of accurate data to Central Support Services/Functions within specified deadlines.
- May be required to support in the chasing debts in conjunction with Credit Controllers and/or central support service/functions.
ABOUT YOU:
- Excellent working knowledge of Microsoft Office, specifically word, excel, outlook and internet use.
- Knowledge of management and appointment booking using manual and computerised systems.
- Experience of Creating and managing databases, graphs, spreadsheets and tables
- Proven organisational skills.
- RSA Stage II, Word Processing or NVQ 2 in Business Administration (or equivalent – Desirable)
- Experience of minute taking and accurate recording of meetings
- The ability to always deal with queries in a professional manner.
Rewards
You can look forward to excellent benefits, including handy discounts on many brands and services.
- A competitive salary of £22,586.20 per annum
- 33 days annual leave (inclusive of bank holidays) (pro rata)
- Buy and sell up to 5 days annual leave.
- Health Cash Plan
- Access to our Employee Assistance Programme (EAP)
- Excellent training and support
- Group life assurance.
- Eye voucher scheme
- Free parking
- Company Pension
- Long Service and Staff Awards
We also put a big focus on employee wellbeing and support. It matters to us that you feel at your best. Career de...
Administration Assistant
Administration Assistant
Location: Salisbury, Avon Court
Pay rate: £12.54
Contracted Hours: 40- Office hours and every other weekend
ABOUT THE ROLE
You’ll support the Home Manager with a full range of reception, administrative and basic finance activities to ensure the Home runs smoothly. Often the first point of contact for enquiries, you’ll demonstrate a professional and welcoming manner to all those who visit, live and work in our homes. You will be responsible for ensuring that all our visitors follow the infection control rules in force at any given time, also taking the lead on coordinating any testing requirements, organising couriers and associated administrative tasks.
Our homes are fun, so you’ll also assist with the planning and management of events that take place in the home, including celebrating residents’ milestone birthdays, fetes, employee presentations or other activities planned by our Activities Coordinator.
In joining us, you’ll also become part of our extended family. You’ll work alongside other team members who are passionate about providing a safe environment, as well as warmth and kindness to all those who live and work in our homes.
AND IN RETURN
The Trust is a great place to work; we’ve been providing care for almost 1,000 years and we’re currently the second largest not-for-profit provider in the UK. Not-for-profit means that we reinvest every penny we make into our residents, colleagues and the care homes we live and work in. Therefore, we offer a great range of benefits, including a competitive salary, training and development. Alongside keeping our colleagues safe with PPE and daily testing
Here are some of the other benefits you’ll enjoy as a valued member of our team:
- 28 days holiday (including Bank Holidays)
- Higher rates of pay at weekends
- A workplace pension
- Free DBS
- Access to our Employee Assistance Programme
- Refer a Friend scheme rewarding you up to £1000 for every recommendation you make who successfully starts working for us
- Blue Light Card and “My Rewards” programme, offering you discounts on shopping, days out, restaurants and much more
ABOUT YOU
You will have previous experience from an administrative or reception job and confident using Microsoft Office. In addition, you’ll have experience of handling cash and keeping reports up to date. Ideally you will have your Maths and English to GCSE level. But most importantly you will be comfortable in an elderly care setting, able to relate to our residents in a caring and sensitive manner.
This is a busy and varied role, so you’ll need to be efficient and organised and happy to use your initiative to ensure all tasks are completed in a timely manner. And as the first person who many of our visitors will speak to or see, you will have excellent communication and interpersonal skills.
If you think you have the right skills and attitude to deliver the highest quality of care for our residents as an Administrator within our care homes, then you could be next to join us. So, apply and get your career started with us today.
Company Secretarial Officer
HKSAR, HK
John Swire & Sons (H.K.) Limited
A highly-diversified and global corporation, the Swire Group’s businesses encompass property, aviation, beverages and food chain, as well as marine and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the largest shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways.
John Swire & Sons (H.K.) Limited is the holding company of the publicly-listed conglomerate, Swire Pacific Ltd. Our Company Secretary's Department is now inviting candidates to apply for the following position:
Company Secretarial Officer
The job holder supports in providing a full spectrum of company secretarial services to the dedicated Swire Group’s listed companies and subsidiaries in various jurisdictions.
Responsibilities:
- Prepare company secretarial documentation and arrange for statutory filings in a timely manner
- Monitor, update and maintain database and corporate records, such as minute book, registers, agreements, etc., in compliance with applicable laws and regulations
- Assist in preparation, on-site support and follow-up for board and committee meetings, and annual general meetings, including meeting packs and board resolutions
- Liaise with offshore service agents to handle statutory filing requirements and KYC processes for various jurisdictions such as BVI and Cayman Islands
- Manage companies’ bank accounts, including handling signatories changes, authorisation limits and KYC requests
- Support engagement activities with banks, shareholders and other stakeholders
- Assist in establishing, winding up and restructuring companies as needed
- Provide clerical support and perform ad hoc assignments as assigned
To be successful in this role, you must have:
- Bachelor’s degree or above
- Preferably a student membership of the Hong Kong Chartered Governance Institute (HKCGI)
- A minimum of 2 years of company secretarial experience
- Sound proficiency in Microsoft Office Suite
- Experience in database management. Knowledge of using Viewpoint and Boardvantage would be an advantage
- Strong interpersonal skills and the ability to work well with people at all levels
- Attention to detail and a proactive approach to problem-solving
- Good command of verbal and written English and Chinese (Putonghua and Cantonese)
Application:
At Swire, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential.
We offer a competitive package to the right candidate. If you meet the qualifications and are interested in this position, you can send your application by clicking ‘Apply Now’. We will contact all shortlisted candidates. If you are unable to submit your application online, please contact us at swirerecruit@jsshk.com or mail to 5/F One Taikoo Place, 979 King's Road, Quarry Bay, Hong Kong.
Application deadline: 13 February 2026
Supporting Good Lives
Better Is Possible
Life Changing Work
Salary: £12.63 - £12.76 per hour
Location: Thornliebank
Hours: 6-10
Closing Date: 27/01/2026 23:59
This is a Permanent, Part Time vacancy that will close in 8 days at 23:59 GMT.
The Vacancy
Jen is a young woman in her early 20s who lives with her parents in Newton Mearns. She is looking for a friendly, enthusiastic person to join her existing support team and help her achieve her personal goals.
All support is within the community.
About Jen:
- Loves socialising and attending the Include Me 2 Club Hub
- Enjoys board games, jigsaws, arts and crafts
- Keen to explore new clubs and coursesto expand her social skills
- Loves shopping tripsand spending time in the local community
Role Responsibilities:
- Support Jen to access community activities and social opportunities
- Encourage independence and confidence in social settings
- Assist with planning and attending new clubs or courses
- Provide companionship and engage in Jen’s favourite hobbies
What We’re Looking For:
- A positive, patient, out going and reliable person
- Someone who enjoys being creative and sociable
- Experience in support work or personal development is desirable but not essential
- Must be able to work flexibly and locally within East Renfrewshire and wider community.
Female only position* Schedule 9 part 1 (1)(1)(a) of the Equality Act 2010 applies.
📩 Interested? Apply now and become part of Jen’s journey!
Benefits include:
- We pay PVG’s and SSSC fees.
- 30 days annual leave - rising to 35 days after 5 years’ service.
- Life Assurance
- Access to discount scheme
- Cycle to work and tech scheme
- Credit Union affiliation
- Flexible working options
- Health Plan
The Company
C-Change was founded in 2001 and having always championed Self-Directed Support, the organisation provides outcome focused personalised support that is creative and flexible, adapting to the changing needs of the individual.
C-Change supports people that have learning disabilities, mental health issues and other additional support needs to have real positive change in their lives regardless of their age or circumstances. Our work is based on a Human Rights Approach, empowering people to live their life to its fullest potential whilst being active citizens within their community.
Life Changing Work
Mission & Values
We believe in the strength of community. We believe that we all need support at different times in our lives and with the right kind of support all of us can flourish and be full and active citizens.
We believe that:
Everyone should be involved in decisions that affect their lives.
All people have the right to live in and be part of the community.
All people have a voice and the right to be heard.
All people have dreams and aspirations.
All people should have power and control over what they do now and in the future.
All people should have the opportunity to live an ordinary and valued life.
All people have capabilities and qualities.
All people need friendships and independent relationships: a natural support network.
• Everyone should be involved in decisions that affect their lives.• All people have the right to live in and be part of the community ·• All people have a voice and the right to be heard• All people have dreams and aspirations• All people have capabilities and qualities• All people should have the opportunity to live an ordinary and valued life• All people should have power and control over what they do now and in the future• All people need friendships and independent relationships: a natural support network• The whole community can benefit from embracing diversity• All means all!
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Supporting Good Lives
Better Is Possible
Life Changing Work
Salary: £15.86 Per Hour (Sleepovers paid at £12.60 Per Hour)
Location: Auchterarder
Hours: 10-18 Hours Per Week
Closing Date: 11/02/2026 23:59
This is a Permanent, Part Time vacancy that will close in 23 days at 23:59 GMT.
The Vacancy
Are you fun? Reliable? Adventurous? Kind?
A great opportunity has arisen to be part of Lucy’s new team in Auchterarder
Hi I’m Lucy I’m 20 years old. People who know and love me describe me as caring and say I always like to help others.
I love animals and volunteer weekly at a local Wildlife Park (my favourite animals are ponies and donkeys). I enjoy keeping busy and have an active, healthy lifestyle including cycling, swimming, horse riding, Judo and walking. I also like to go to the gym.
Could you support me to make friends in my local community and continue having at fun at my local community group where I enjoy activities such as Karaoke, Bingo, dancing, arts and crafts?
Having productive and busy days are important to me. I am looking for support to engage in new opportunities and activities within the local community, but equally I like to have time to engage in low task demand activities so ideally you will be someone who likes a bit of calm time too.
Most importantly I would like to have team members around me who can have a laugh and lots of fun, matching my energy and shared interests, people who can motivate me positively.
Family time is very important to me, I live at home with my siblings and family.
Reliability and consistency are qualities you should possess as I don’t like sudden unplanned changes to support.
Does this sound like you? Could you walk alongside me and support me to live my best life? Apply now for life changing work.
---------
Prader Willie Syndrome training will be provided to new team members as living a healthy balanced diet and lifestyle is important due to medical condition
A Drivers licence is essential however Lucy also uses public transport and would like team members to promote her independent travel
Benefits include:
- We pay PVG’s and SSSC fees.
- 30 days annual leave - rising to 35 days after 5 years’ service
- Life Assurance
- Access to discount scheme
- Cycle to work and tech scheme
- Credit Union affiliation
- Health Plan
The Company
C-Change was founded in 2001 and having always championed Self-Directed Support, the organisation provides outcome focused personalised support that is creative and flexible, adapting to the changing needs of the individual.
C-Change supports people that have learning disabilities, mental health issues and other additional support needs to have real positive change in their lives regardless of their age or circumstances. Our work is based on a Human Rights Approach, empowering people to live their life to its fullest potential whilst being active citizens within their community.
Life Changing Work
Mission & Values
We believe in the strength of community. We believe that we all need support at different times in our lives and with the right kind of support all of us can flourish and be full and active citizens.
We believe that:
Everyone should be involved in decisions that affect their lives.
All people have the right to live in and be part of the community.
All people have a voice and the right to be heard.
All people have dreams and aspirations.
All people should have power and control over what they do now and in the future.
All people should have the opportunity to live an ordinary and valued life.
All people have capabilities and qualities.
All people need friendships and independent relationships: a natural support network.
• Everyone should be involved in decisions that affect their lives.• All people have the right to live in and be part of the community ·• All people have a voice and the right to be heard• All people have dreams and aspirations• All people have capabilities and qualities• All people should have the opportunity to live an ordinary and valued life• All people should have power and control over what they do now and in the future• All people need friendsh...
At the Chair of Strategic Management and Decision Making (Prof. Dr. Philip Meissner) at ESCP Business School, Campus Berlin, a position as Student Assistant (all genders) 10 hours per week is available from February 1, 2026, or later. Responsibilities Support for current research projects and teaching. The tasks mainly include: • Assistance in the creation of teaching materials • Project support on topics related to Digital Transformation • Research support • Maintenance of the chair's website Requirements • Proficient use of MS Office, especially Word and Excel • Very good English skills, both written and spoken • Reliability, initiative, sense of responsibility, commitment, and diligence • Knowledge of economics is an advantage Interested? Please send your electronic application as soon as possible, indicating the possible start date via our applications form to: ESCP Business School, Campus Berlin Prof. Dr. Philip Meissner Chair of Strategic Management and Decision Making Heubnerweg 8-10, 14059 Berlin www.escp.eu/berlin APPLY NOW APPLY NOW About ESCP Business School: ESCP Business School is an international business school with campuses in 6 European metropolises. Founded in 1819, ESCP is the oldest business school in the world. To date, the business school is regularly awarded with top positions in the Financial Times rankings. ESCP Berlin's academic focus lies on the topics entrepreneurship, sustainability and digitalization. www.escp.eu/vacancies-Berlin
At the Chair for Responsible Management (Prof. Dr. Oliver Laasch) at ESCP Business School, Campus Berlin is 1 position available from 01.04.2026 or later: Student Assistant (all genders) 10 working hours per week | initially limited for 5 months About us: The purpose of the Chair for Responsible Management is to study, develop, and promote alternatives to problematic logics of business and management. Examples for alternative more socially and environmentally desirable logics of practice can be found, among others, in humanistic, indigenous, biomimetic, post-growth, sufficiency, circular, rewilding, and stakeholder-democratic management, and restorative management logics, as well as the practices and business models shaped by them. We are looking for self-motivated, highly active and productive students, who are eager to gain first experience in research activities at one of the leading European business schools. Tasks: Your main tasks will be supporting the research and teaching activities at our chair of responsible management. You will experience qualitative empirical work firsthand and work on a chair ongoing research that involves data collection, analysis and transformation”. Requirements: ● Bachelor or Master’s student during the entire period of work contract Very good written and spoken English and German language General interest experience in sustainability Team player, reliable, responsible, showing initiative, and self-motivating ● ● ● in the field of Business Management and Business studies and interest or Nice to have: • Experience in sustainability management • Experience in AI and/ or activism • Experience with qualitative research and/or experience with the NVIVO software Are you interested? Then send us your detailed application (motivation letter and CV, in one PDF) via our application form until 07.03.2026 to: ESCP Business School Berlin Raga Teja Sudhams Kanarparthi Chair of Responsible Management Heubnerweg 8-10, 14059 Berlin www.escp.eu/berlin APPLY NOW APPLY NOW About ESCP Business School: ESCP Business School is an international business school with campuses in 6 European metropolises. Founded in 1819, ESCP is the oldest business school in the world. To date, the business school is regularly awarded with top positions in the Financial Times rankings. ESCP Berlin's academic focus lies on the topics entrepreneurship, sustainability and digitalization. www.escp.eu/vacancies-Berlin
Executive Assistant
Location:Portsmouth
Salary:£35,000 - £40,000 plus comprehensive benefits package
Job type:Permanent
The Executive Assistant will provide high-level administrative, organisational, and strategic support to the Chief Executive, Directors, and Leadership Team. The post holder will ensure effective coordination, communication, and prioritisation of activities, manage schedules and support key strategic priorities.
The Royal Naval Benevolent Trust is a Royal Navy & Royal Marine charity that gives help, in cases of need, to serving and former Royal Naval ratings and Royal Marines. We also help their partners, children and some others connected with them. The RNBT has a ‘family-run’ feel and we have carefully created a supportive, friendly and close-knit team, making it a unique and very special place to work. We’re looking for a talented Executive Assistant to join our team at Castaway House in Portsmouth.
Key responsibilities will include but not be limited to:
- Provide high-level administrative and strategic support to the Chief Executive and Directors, anticipating priorities and ensuring seamless coordination.
- Manage the Chief Executive’s diary, schedule meetings, and coordinate travel and logistics to maximise efficiency.
- Prepare and proofread correspondence, briefings, reports, and presentations to a high standard.
- Handle sensitive and confidential matters with the utmost discretion, integrity, and professionalism.
- Coordinate all aspects of meetings, including planning annual schedules, preparing agendas, and collating and distributing papers.
- Contribute to business planning, impact measurement, dashboards, KPIs, and data reporting cycles.
- Provide research, analysis, and preparation of materials to support informed executive and trustee decision-making.
- Ensure the efficient operation of the Executive Office through effective document management, filing systems, and digital processes.
- Administer IT access, file structures, and onboarding/offboarding procedures, ensuring security, continuity, and value for money.
- Manage and maintain all non-HR, Health & Safety and non-clinical policies, ensuring they are compliant, current, and easily accessible.
- Act as a trusted point of contact for the Chief Executive and Leadership Team, fostering strong, professional relationships with Trustees, colleagues, and external stakeholders.
- Promote a culture of trust, transparency, and collaboration, serving as a positive ambassador for The RNBT’s mission and purpose.
The full job description is available on request.
About you
We’re looking for someone who has:
- Proven experience as an Executive Assistant, or senior administrator supporting senior leadership.
- Excellent organisational and time management skills, with the ability to manage multiple priorities effectively.
- Proven experience working in a fast-paced, complex environment, ideally within a charity or not-for-profit organisation.
- Proficient in Microsoft Office (Excel, Word, PowerPoint) and confident using digital collaboration tools (Teams, SharePoint, etc.).
- Demonstrated integrity, discretion, and the ability to maintain the highest levels of trust and professionalism.
Desirable:
- Understanding of governance, board management, or compliance processes.
- Experience supporting impact reporting, project management, or strategic planning.
- Knowledge of the Royal Navy, military culture, and the needs of veterans.
- Experience of reporting to Chief Executive or Board level.
Personal Values:
- Upholds The RNBT’s values of Courage, Clarity, Commitment, and Community, acting with integrity, honesty, and respect to build trust across all relationships.
- Compassionate and committed to improving the lives of those who have served in the Royal Navy.
- Proactive, adaptable, and calm under pressure with a hands-on, solution-focussed approach.
- Collaborative, team-focused, and committed to equality, diversity, and inclusion.
- Highly organised with strong attention to detail, able to manage competing priorities effectively.
- Committed to personal development and continuous improvement.
What we offer ...
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Executive Assistant
Job Summary
The salary for this full time permanent role is circa £30,000 per annum.
The Executive Assistant provides high-quality administrative and coordination support to the Leadership Group and plays a key role in the smooth day-to-day running of War Child’s office. The role supports diary management, travel, expenses and meeting logistics for senior leaders, and contributes to a welcoming, safe and well-organised office environment.
This is a great opportunity for an organised, proactive and people-focused Executive Assistant to join a lively, hardworking and values-driven organisation. Supporting the Leadership Group and helping to keep our office running smoothly, you’ll play a key role in the day-to-day rhythm of War Child.
The role combines practical administrative support with hands-on office and facilities coordination. You’ll help manage diaries, travel, expenses and meeting logistics for senior leaders, while also being a key point of contact for office-based activity — from welcoming colleagues and visitors, to liaising with suppliers and supporting a safe, well-organised working environment.
You’ll work closely with a collaborative group of leaders who are engaged, creative and deeply committed to War Child’s mission. It’s a fast-paced role, well suited to someone who enjoys variety, takes pride in getting the details right, and wants to build strong administrative and coordination skills while contributing to work that really matters.
Because office and facilities support is a core part of the role, regular on-site presence is important. You’ll be based in our London office for a minimum of three days per week, with flexibility to work remotely on other days.
Your Role
The Executive Assistant is a multi-faceted support role, providing administrative, logistical and coordination support to the Leadership Group with regular day-to-day support for three Fundraising Directors and ad hoc support for the P&C Director and Finance Director, alongside responsibility for supporting the smooth day-to-day running of War Child’s office and facilities under supervision of the P&C Director. The role plays an important part in enabling senior leaders to operate effectively by delivering high-quality diary management, travel coordination, expense processing and meeting logistics.
The Executive Assistant supports the practical delivery of Leadership Group administration and office operations, ensuring activity is well organised, responsive and aligned with agreed priorities. In relation to office and facilities, the role works closely with the P&C Director and Senior HR Advisor to support coordination, administration and day-to-day operational needs. The role also contributes to maintaining a welcoming, safe and well-functioning office environment, supporting colleagues and external providers as needed.
The Executive Assistant supports organisational effectiveness through reliable administration, coordination and attention to detail, and is a key point of contact for day-to-day office and facilities matters, working collaboratively with colleagues across the organisation.
Your Responsibilities
Support for Leadership Group
- Provide administrative and diary management support to three fundraising Leadership Group members, coordinating schedules, meetings and commitments in a responsive and organised manner.
- Coordinate travel and accommodation arrangements for Leadership Group members, including booking flights, accommodation, ground transport and necessary documentation, and supporting trip logistics as required.
- Process expenses, invoices and credit card reconciliations for Leadership Group members, ensuring accuracy, timely submission and compliance with organisational policies.
- Work closely with the Executive Officer to the CEO to support the delivery of administrative, logistical and diary management activities, following agreed priorities and delegation between roles.
- Support the planning and coordination of Leadership Group away days and meetings, including venue booking, logistics and practical arrangements.
- Assist with the preparation of presentations and documents for Board and Leadership Group meetings, ensuring materials are well presented and accurate.
- Provide ad hoc administrative and coordination support to Fundraising Directors, supporting day-to-day activities and ensuring tasks are progressed efficiently and accurately.
- Act as a point of contact during normal working hours when a Fundraising Directors is out of the office, ensuring urgent or time-sensitive enquiries are redirected appropriate...
Executive Assistant
Posting Details
Job Details
Description
NOW HIRING: Executive AssistantPOSITION SUMMARY:The Executive Assistant will support the Chief Product Officer in all aspects of their responsibilities, including general administrative tasks, driving engagement within the department, as well as strategically managing their time by coordinating daily activities. In addition, in support of the full department, the Executive Assistant will facilitate the effective distribution of information on current activities and decisions, via regular departmental meetings, newsletters and email cascades.
WHAT YOU WILL BE DOING: :
- The Executive Assistant will assist both the Chief Product Officer in all areas of executive operations and coordinate communications across programs and units/departments;
- Coordinate all aspects of meeting preparation, including communication, logistics, agendas and materials preparation, as well as meeting follow-up, including taking and sharing minutes, and tracking correspondence;
- Handle communications by coordinating consistent and timely follows up between team members, and other units as needed;
- Connect stakeholders and initiate workflow streamlining;
- Provide strategic management and oversight of the Chief Product Officer’s time with a strong understanding of priorities; ability to serve as a gatekeeper to ensure time is used for the highest-value reasons;
- Support in and provide statistics, presentations, calculations and other communications;
- Prioritize conflicting needs; handle matters expeditiously, proactively, and assure successful follow-through, with minor supervision;
- Proactively drive engagement across the department, identify areas with challenges, and make suggestions on how to improve and drive connection for all colleagues located across the globe;
- Administrative and operational support for the department, handling; expenses and invoice payments, agreements like NDA, PCA; coordinate workshops and field visits; and occasional team engagement activities;
- Set up of quarterly departmental meetings, roadmap sessions, and newsletter for the department;
- Coordinate all aspects of new employee set up and onboarding, including establishing a standard training agenda and schedule; and
- Provide general administrative support as needed.
WHAT WE ARE LOOKING FOR:
- Bachelor’s degree is required;
- 6-8 years Executive Assistant experience, or administrative experience at an executive level;
- Excellent computer skills and proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook);
- Exceptional verbal and written communication skills and display a high level of diplomacy and professionalism:
- Exceptional organizational skills to handle ambiguity and multiple priorities in a time critical manner;
- Pro-activeness, engaging, keeping consistent overview of the department;
- Working experience in an international and intercultural environment; and
- Language skills: English, but Dutch preferred, or at least a working knowledge and willingness to learn Dutch. Additional languages are welcome.
BENEFITS OF WORKING AT THE RAINFOREST ALLIANCE:
- Be a part of a global organization with a strong mission and a collaborative, respectful, and accountable culture.
- Enjoy opportunities for professional growth and career development.
- Benefit from remote working flexibility and flexible hybrid working environment.
- Receive a competitive salary package.
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A favourable time‑off policy, including annual leave and Resilience Days, to help you recharge and balance life outside of work.
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Prioritize your wellbeing. We have numerous ways to promote work-life balance, so you get the chance to take some time off, recharge, and remain at your best. This includes:
- Resilience and personal leave days
- Employee assistance programs
- Wellbeing activities
- Sabbatical opportunities.
Apply now and let’s grow together. We look forward to hearing from you and exploring how your skills can help us advance our mission.Level: 5Deadline: 23 January 2026Notes: Only candidates legally authorized to work in the Netherlands or the UK will be considered.If you have any questions about the job vacancy, please contact the HR depar...
Listed by LSE Students' Union
Application deadline: Mon 26 Jan 2026 23:59
Job Advert JOB TITLE: Executive Assistant
We are looking for an organised and proactive Executive Assistant to provide high-level administrative support to the Chief Executive Officer and General Secretary. You’ll be at the heart of key projects, preparing briefing materials for important meetings, tracking progress on strategic initiatives, and ensuring decisions turn into action. You’ll manage complex schedules, coordinate events, and act as the first point of contact for senior stakeholders. In addition, you will oversee office administration to make sure everything continues to run smoothly and you’ll support the effective functioning of our Board of Trustees and committees.
This role is central to ensuring the smooth running of strategic projects, governance processes, and day-to-day operations. It is an ideal opportunity for someone who thrives in a fast-paced environment, enjoys variety, and takes pride in delivering work that makes a real difference. You’ll be trusted to handle sensitive information with discretion and will have the opportunity to contribute to projects that shape the future of LSESU.
Who are we?
LSESU is a vibrant, student-led organisation committed to helping LSE students make the most of the life-changing experiences open to them during their time at university. As part of our Senior Leadership Team, you will play a critical role in shaping our future and helping us to create a student experience which is enjoyable and empowering.
Founded in 1897, LSE Students' Union is one of the oldest Students' Unions in the UK. We provide support, representation, and opportunities to help students thrive during their time at university. Everything we do is shaped by our members and guided by our values to be bold and inclusive, working collaboratively to create a welcoming community built on integrity and respect.
Who are we looking for?
You will have experience providing strategic support to senior executives and managing complex schedules and projects. Strong organisational skills and attention to detail are essential, along with excellent communication skills and the ability to build relationships with people at all levels. You should be confident using Microsoft Office and digital tools and be able to demonstrate discretion and sound judgment when handling sensitive matters. A commitment to equality, diversity, and inclusion is fundamental, together with an interest in working within a democratic, student-led environment.
Why apply?
As our Executive Assistant, you will play a pivotal role in shaping the future of the Union and supporting thousands of students at one of the world’s leading universities. We offer:
- 25 days of holiday per year (pro rata)
- Additional closure periods at Christmas and Easter
- Free LSE Students’ Union gym membership
- Opportunities for professional development and growth.
- Access to TOTUM (NUS) card, which provides a wide range of discounts
- Flexibility for work-life balance
How to apply
We want to ensure that all systems, policies and processes are free from bias or discrimination and are fair and accessible. Therefore, we ask that all candidates complete our application process by uploading the following three documents:
Part 1: CV – Outlining your skills and experience to date.
Part 2: Supporting Statement – A one-page statement explaining your suitability for the role. This will be used to determine if you are shortlisted for an interview. Please do not include any personal information (e.g., name or date of birth). Use the attached job description and person specification to help with this.
Part 3: Equal Opportunities Monitoring and Contact Form – This includes personal information so we can contact you if you are shortlisted for an interview. It also allows us to gather and analyse demographic information about our applicants. This form will only be seen by HR and will not impact shortlisting.
Want to apply?
To apply for this role, please complete an online application – found on our website here: VacancyThis link will open in a new tab
Job Application Timeline
Closing date: Monday 26th January 2026 at 10am
Intended interview dates: 5th / 6th February 2026
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ROLE STATUS HOURS Executive Assistant Full-time 40 hours per week RESPONSIBLE TO SALARY Chairperson £38K to £45k per annum (dependent on experience) THE ORGANISATION Established in 2001, Ummah Welfare Trust is a UK-based international relief and development charity. Inspired by the Islamic teachings of empathy, generosity and selflessness, the trust aims to alleviate poverty and suffering across the world, and also ensuring that the rights of those who are neglected and oppressed are fulfilled by providing sustainable development solutions relating to shelter, education, health, and spiritual wellbeing. Knowing that we are all ultimately accountable to the Almighty, the charity strives to maintain transparency and accountability, and as such the charity also has a full and transparent audit trail from the donor to the beneficiary. To find out more about the organisation please visit our website on: https://uwt.org/ THE ROLE Based at its head office, UWT are looking to appoint an Executive Assistant to provide high level support to the Chairperson and board of trustees including full governance and administrative service. Ensuring that effective planning and administrative systems are in place and are maintained efficiently and effectively. The successful candidate will provide comprehensive advice and support to the Chairperson, contributing to the smooth functioning of executive-level operations. This role offers an exciting opportunity to gain exposure to various aspects of business management and leadership. Main Duties Governance and Management 1. Work with the chairperson to ensure the smooth running of UWT’s governance, driving continuous development and improvement, ensuring it continues to meet the needs of the organisation in a fast-changing external environment. 2. To develop and manage the processes of supporting the chairperson and the board of trustees, ensuring a high level of assistance through the chairperson, paying particular attention to UWT’s mission, values and constitutional requirements. 3. To act as first point of contact for the chairperson and provide advice and support to the chairperson to fulfil their role, including the servicing of trustee meetings and establishing appropriate training and development opportunities for the trustees. 4. To lead governance and charity secretarial functions, ensuring that work is conducted in accordance with agreed processes and legal timescales. 5. Working closely with HR and Compliance, monitor and where required review policies and resources as directed by the chairperson ensuring appropriate compliance with relevant legislation, advising on best practice, keeping abreast of charity sector, legislative and other developments and liaising with the chairperson to provide regular updates and briefings to the board and staff. 6. Working closely with the head of compliance, support the chairperson on the management of the organisation’s approach to risk management, monitoring and reporting on organisational risks. 7. To work in partnership with the Chief Operating Officer to ensure decision making is effectively delegated from the chairperson and Board of Trustees throughout the organisation’s management structure. 8. As directed by the chairperson, work with the programmes, finance and other relevant managers to analyse and interpret complex performance data. 9. Maintain and manage the schedule of all regulatory filings and communications, including with the charity commission and companies house and other regulatory bodies, and to work closely with the compliance department on regulatory and compliance matters. 10. Keep abreast of internal and external developments and advise the chairperson accordingly, preparing corporate document as directed by the chairperson. 11. Working closely with the COO to ensure maintaining of a central register of all approved organisational policies and procedures, and to monitor the rolling schedule of required updates and re-approvals. Executive Support and Administrative Functions 12. Assist the Chairman in managing schedules, appointments, and communications. 13. Handle email correspondence and prioritise tasks to ensure timely responses. 14. Prioritise inquiries and requests while troubleshooting potential conflicts with little guidance. 15. Manage and maintain executive calendars, ensuring accurate and up-to-date scheduling. 16. Coordinate travel arrangements, accommodations, and itineraries for the Chairman. 17. Prepare and submit expense reports, tracking receipts and reimbursements. Other Duties 18. Maintain an appropriate level of confidentiality at all times. 19. Attend supervision and appraisal process, meetings, training, and other events as required. 20. Adhere to relevant legal and statutory requirements including the Data Protection Act (ensuring an appropriate level of confidentiality at all...
5Rights is seeking to recruit an exceptional, EU-based Executive Assistant to provide personal support to the Executive Director. This position of trust and responsibility is an opportunity for a highly motivated and skilled individual to play an important role addressing one of the key social challenges of our time, while learning the ropes of leadership at a pioneering global impact organisation.
About 5Rights
5Rights Foundation exists to ensure a digital world that will serve children and young people today and for future generations. We are a small team of senior professionals and experts delivering change in how the digital world works. We have shifted the narrative and the agenda through provocative comms campaigns (e.g. Twisted Toys), pioneering research (e.g. Pathways) and award-winning tools (e.g. Child Online Safety Toolkit). We continue to drive real-life change thanks to an outstanding track-record of delivering legislation (e.g. Californian Age Appropriate Design Code), policy and regulatory frameworks (e.g. UNCRC General comment No.25), and industry standards (e.g. IEEE 2089).
Reporting Line
Executive Director, based in Brussels, Belgium
Role Purpose
The Executive Assistant (EA) will provide operational and visibility support to the Executive Director (ED), with the aim of optimising the ED’s time and supporting organisational impact. This role requires exceptional prioritisation and organisational skills, the ability to manage a complex workload, judgement, flexibility, discretion, a can-do attitude and a collaborative mindset. The EA will act as a key facilitator of internal alignment and external engagement.
Key Responsibilities
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- Act as a trusted partner to the Executive Director, managing a demanding and dynamic workload.
- Oversee complex diary management, prioritising engagements across multiple time zones and stakeholder groups.
- Manage the Executive Director’s external profile, visibility, and public representation in line with organisational priorities, including ownership of the Executive Director’s professional social media presence.
- Lead the drafting, scheduling, publishing, and monitoring of executive-level content, particularly on LinkedIn, translating organisational work and advocacy priorities into public messaging.
- Coordinate correspondence, briefing notes, reports, and speaking materials for the ED.
- Act as the primary gatekeeper for the Executive Director’s communications, filtering, prioritising, determining appropriate responses and escalation and managing responses as required.
- Coordinate logistics, materials, agendas, briefing packs, minutes, and follow-up action trackers for meetings and events as required.Represent the Executive Director’s office with professionalism in interactions with internal teams and external stakeholders.
- Organise all national and international travel for the ED.
- Manage administrative tasks for the ED, such as expenses and reporting.
- Maintain accurate records, files, and confidential materials.
- Support operational processes and systems to maintain organisational efficiency.
- Work closely with the Chief of Staff to align priorities.
- Support external eventsand engagements involving the Executive Director as required.
- Provide flexible support to the Executive Director as required.
Person specification
This is a highly challenging and rewarding position for a professional with the following attributes:
Essential skills and attributes:
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- An efficient and effective pro-active problem-solver with a can-do attitude.
- Strong resilience, flexibility and motivation to learn.
- Excellent judgement and discretion.
- Excellent organisational and prioritisation skills, with consistent follow-through and delivery.
- Excellent professional written and verbal communication skills with high standards of accuracy, clarity and tone. Diplomatic, tactful and confident in all communications....
Supporting Good Lives
Better Is Possible
Life Changing Work
Salary: £12.63-£12.76
Location: Pollock
Hours: 5 - 10
Closing Date: 30/01/2026 23:59
This is a Permanent, Part Time vacancy that will close in 11 days at 23:59 GMT.
The Vacancy
Hi, I'm Patrick and I live near Silverburn shopping centre in Glasgow. I'm hiring a Personal Development Worker to support me to live my good life.
Having my own home and support every day of the week is relatively new to me so I am looking for team members who can support me to help discover what I enjoy.
At the moment I going to the cinema, I like to hop on a bus or train and head through to Edinburgh or down the coast.
I go to a gardening club once a week and enjoy the banter and camaraderie there - it would be good to find other places I can share my skills and energy. Supporting me to make friends of my own will be an important part of my support.
As a match you will be a male role model who is friendly, bring ideas to the table and be open to trying new things. Apply Now to support me to live my good life.
The position within my team is for 5 - 10 hours per week (one to two days). If you think you can match some of my interests, apply by completing our short application form and take one step to life changing work.
Male only position. *Schedule 9 part 1 (1)(1)(a) of the Equality Act 2010 applies.
Benefits include:
- We pay PVG’s and SSSC fees.
- 30 days annual leave - rising to 35 days after 5 years’ service.
- Life Assurance
- Access to discount scheme
- Cycle to work and tech scheme
- Credit Union affiliation
- Flexible working options
- Health Plan
The Company
C-Change was founded in 2001 and having always championed Self-Directed Support, the organisation provides outcome focused personalised support that is creative and flexible, adapting to the changing needs of the individual.
C-Change supports people that have learning disabilities, mental health issues and other additional support needs to have real positive change in their lives regardless of their age or circumstances. Our work is based on a Human Rights Approach, empowering people to live their life to its fullest potential whilst being active citizens within their community.
Life Changing Work
Mission & Values
We believe in the strength of community. We believe that we all need support at different times in our lives and with the right kind of support all of us can flourish and be full and active citizens.
We believe that:
Everyone should be involved in decisions that affect their lives.
All people have the right to live in and be part of the community.
All people have a voice and the right to be heard.
All people have dreams and aspirations.
All people should have power and control over what they do now and in the future.
All people should have the opportunity to live an ordinary and valued life.
All people have capabilities and qualities.
All people need friendships and independent relationships: a natural support network.
• Everyone should be involved in decisions that affect their lives.• All people have the right to live in and be part of the community ·• All people have a voice and the right to be heard• All people have dreams and aspirations• All people have capabilities and qualities• All people should have the opportunity to live an ordinary and valued life• All people should have power and control over what they do now and in the future• All people need friendships and independent relationships: a natural support network• The whole community can benefit from embracing diversity• All means all!
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Published
11 days agoClosing
in 11 days{Expiry}