5Rights is seeking to recruit an exceptional, EU-based Executive Assistant to provide personal support to the Executive Director. This position of trust and responsibility is an opportunity for a highly motivated and skilled individual to play an important role addressing one of the key social challenges of our time, while learning the ropes of leadership at a pioneering global impact organisation.
About 5Rights
5Rights Foundation exists to ensure a digital world that will serve children and young people today and for future generations. We are a small team of senior professionals and experts delivering change in how the digital world works. We have shifted the narrative and the agenda through provocative comms campaigns (e.g. Twisted Toys), pioneering research (e.g. Pathways) and award-winning tools (e.g. Child Online Safety Toolkit). We continue to drive real-life change thanks to an outstanding track-record of delivering legislation (e.g. Californian Age Appropriate Design Code), policy and regulatory frameworks (e.g. UNCRC General comment No.25), and industry standards (e.g. IEEE 2089).
Reporting Line
Executive Director, based in Brussels, Belgium
Role Purpose
The Executive Assistant (EA) will provide operational and visibility support to the Executive Director (ED), with the aim of optimising the ED’s time and supporting organisational impact. This role requires exceptional prioritisation and organisational skills, the ability to manage a complex workload, judgement, flexibility, discretion, a can-do attitude and a collaborative mindset. The EA will act as a key facilitator of internal alignment and external engagement.
Key Responsibilities
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- Act as a trusted partner to the Executive Director, managing a demanding and dynamic workload.
- Oversee complex diary management, prioritising engagements across multiple time zones and stakeholder groups.
- Manage the Executive Director’s external profile, visibility, and public representation in line with organisational priorities, including ownership of the Executive Director’s professional social media presence.
- Lead the drafting, scheduling, publishing, and monitoring of executive-level content, particularly on LinkedIn, translating organisational work and advocacy priorities into public messaging.
- Coordinate correspondence, briefing notes, reports, and speaking materials for the ED.
- Act as the primary gatekeeper for the Executive Director’s communications, filtering, prioritising, determining appropriate responses and escalation and managing responses as required.
- Coordinate logistics, materials, agendas, briefing packs, minutes, and follow-up action trackers for meetings and events as required.Represent the Executive Director’s office with professionalism in interactions with internal teams and external stakeholders.
- Organise all national and international travel for the ED.
- Manage administrative tasks for the ED, such as expenses and reporting.
- Maintain accurate records, files, and confidential materials.
- Support operational processes and systems to maintain organisational efficiency.
- Work closely with the Chief of Staff to align priorities.
- Support external eventsand engagements involving the Executive Director as required.
- Provide flexible support to the Executive Director as required.
Person specification
This is a highly challenging and rewarding position for a professional with the following attributes:
Essential skills and attributes:
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- An efficient and effective pro-active problem-solver with a can-do attitude.
- Strong resilience, flexibility and motivation to learn.
- Excellent judgement and discretion.
- Excellent organisational and prioritisation skills, with consistent follow-through and delivery.
- Excellent professional written and verbal communication skills with high standards of accuracy, clarity and tone. Diplomatic, tactful and confident in all communications.
- Impeccable manners and professionalism, demonstrating the ability to adeptly cultivate and manage strong relationships with colleagues and external stakeholders.
- Demonstrated ability to craft executive-level messaging for public-facing audiences, including social media, external communications, or thought leadership content.
- Highly organised, self-motivated and reliable with strong attention to detail.
- Proficiency in office productivity tools (Microsoft 365, Outlook,Word and Excel).
- Comfortable working in a dynamic, fast-paced environment with shifting priorities.
- Committed to the mission and values of 5Rights Foundation.
- Desirable skills and attributes:
- Proven experience as an Executive Assistant or senior support professional working with senior leadership in an NGO, advocacy, policy, or international environment.
- Proven experience supporting or managing senior leader visibility, public profile, or external representation
- Experience working in public policy, regulatory, or advocacy environments.
- Experience supporting Boards, governance processes and senior leadership teams.
- International and multi-stakeholder coordination experience.
Practical details
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- Location: Hybrid position in Brussels (with ability to commute to the European district and Woluwe-St-Lambert). Occasional international travel required.
- Salary: Starting salary of €2660 gross per month, plus benefits, with some flexibility for candidates with exceptional skills and experience.
- Working hours: Full time (38h week), with occasional accommodation necessary for weekend-engagements and work across time-zones.
- Statutory pension contribution.
- Annual leave: 25 days + 1/day per year worked
- Work equipment including a laptop will be provided.
- Starting data: ASAP, depending on notice period.
- Reporting line: Executive Director based in Brussels.
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5Rights values diversity and we strongly encourage people from under-represented groups to apply for this role.
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We aim for our recruitment to be inclusive and equitable, and we strive to constantly learn and improve in this regard. Feel free to share your views and suggestions on how we could improve our approach with us via email
admin@5rightsfoundation.com
How to apply
Please send your CV and a brief cover letter by 25th January 2026 via the following link: