ROMAN CATHOLIC ARCHDIOCESE OF SOUTHWARK

Parish Secretary- Rotherhithe Do you have experience working as an Secretary? Would you like to make a real difference, using your skills to support a parish community

The parish of St Peter and the Guardian Angels is looking to recruit a part time Parish Secretary to assist in the administration of a busy parish. The role is to provide comprehensive support to the Parish Priest in all administrative matters within the Parish and will cover secretarial, financial and office management work. Previous secretarial/ administrative experience is essential - along with good knowledge of bookkeeping/financial work.

You will take responsibility for the various parish baptisms, weddings and funeral registers and deal with the requests for information and certificates, whilst also undertaking the diary management of parish appointments and events – giving the opportunity to make a real difference in your community by facilitating these events.

You will also build strong working relationships across the parish team. Greeting all colleagues, clergy and visitors in a pleasant, compassionate and professional manner, you will be the first point of contact within the parish office and therefore an integral member of the team.

The successful candidate will have similar experience of working as a Secretary or Administrator and excellent organisation and communication skills as well as being fully conversant with current office software such as Outlook, Word and Excel and be generally comfortable with IT and office equipment. They will have excellent telephone skills and a good understanding of the workings of a Roman Catholic Parish.

Hours of work are 8 per week, over 2 days. Paying £13.85 per hour.

If you would like to apply for this position, please email your Cover Letter and CV to recruitment@rcaos.org.uk

The Archdiocese of Southwark welcomes applications from those with a Catholic faith, those of other faiths, or none. What we require above all else is that you respect the values we share to help others and support decent and dignified work for all without prejudice.

Please note that you will need to be eligible to work in the UK to apply for this position. You must provide proof of Right to Work in the UK.

In return for your hard work and commitment to us, you will receive a competitive reward package which will include:

• 28 days annual leave inc Bank Holidays
• Company Pension plan with NEST
• Employee assistance programme– free, independent 24/7 help and advice for work-related issues as well as problems affecting home life

Vacancy for Parish Secretary - Corpus Christi Catholic Church, Brixton.

Do you have experience working as a Secretary? Would you like to make a real difference, using your skills to support a parish community?
The parish of Corpus Christi is looking to recruit a full time Parish Secretary to assist in the administration of a busy parish. The role is to provide comprehensive support to the Parish Priest in all administrative matters within the Parish and will cover secretarial, financial and office management work. Previous secretarial / administrative experience is essential - along with knowledge of bookkeeping / financial work.
You will take responsibility for the various parish baptismal, marriage and funeral registers and deal with the requests for information and certificates, whilst also undertaking the diary management of parish appointments and events – giving the opportunity to make a real difference in your community by arranging these events. You will also build strong working relationships across the parish team. Greeting all colleagues, clergy and visitors in a pleasant, compassionate and professional manner, you will be the first point of contact within the parish office and therefore an integral member of the team.

The successful candidate will have similar experience of working as a Secretary or Administrator and excellent organisation and communication skills as well as being fully conversant with current office software such as Outlook, Word and Excel and be generally comfortable with IT and office equipment. They will have excellent telephone skills and a good understanding of the workings of a Roman Catholic Parish.

Hours of work are 20 per week, working 5 days. The salary is £15 per hour.

If you would like to apply for this position, please email your Cover Letter and CV to recruitment@rcaos.org.uk
The Archdiocese of Southwark welcomes applications from those with a Catholic faith, those of other faiths, or none. What we require above all else is that you respect the values we share to help others and support decent and dignified work for all without prejudice.
Please note that you will need to be eligible to work in the UK to apply for this position. You must provide proof of Right to Work in the UK.

Episcopal Vicar Group Secretary

Job Type- Full Time, Monday- Friday, 35 hours per week. This is a hybrid role which will involve office based work for meetings in London (SE1) and some travelling across London/South East as and when required.

Salary Range-  £30,000-£33,000 per annum, dependant on skills and experience

The Roman Catholic Archdiocese of Southwark exists to proclaim the Gospel of Jesus Christ. As missionary disciples we seek to witness faithfully to the Catholic faith, in both word and action, bringing to life Christ’s commandment that we should love God above all things and love and serve one another as we love ourselves. There are a number of key senior members of the clergy who have lead roles in this mission.

The purpose of this role is to provide administrative support to two senior clergy. There will be common elements in the support for each, such as diary management and responding to queries and correspondence, but there will also be some individual requirements.

This role will involve providing extensive administration and secretarial support as required by each individual clergy, such as managing emails, and other correspondence. Coordinate Episcopal Visitations, Induction of parish priests, the Sacrament of Confirmation and other events. Manging the AIQ finance system inc budgets, processing expenses and invoices as required. Proof read and amend liturgical booklets for any of these events according to the usual Liturgical guidelines. Manage social media and website updates including designing of posters, newsletters etc using relevant design software. Organising of meetings and minute taking as required, research and report writing. Regular liaison with the Archbishop’s Office, parishes, deaneries and diocesan departments as needed, developing good working relationships with them all.

Experience Required-

• Strong skills in administration – proven secretarial experience at a senior level, group secretary experience would be an advantage
• Ability to multitask, and work under pressure
• Excellent communication and interpersonal skills
• Excellent IT skills including email, databases, finance systems, social media, websites, Teams/Zoom and research/analytic software
• As this role is working for three managers it is essential that the job holder is adaptable and has the ability to manage priorities effectively
• The ability to work some evenings and weekends

If you would like to apply for this role, please send your Cover Letter and CV to hr@rcaos.org.uk

A full job description can be provided.

Cleaner – Roman Catholic Archdiocese of SouthwarkLocation: St Andrews Parish, Thornton Heath

Hours: Part Time, 6 hours per week worked Wednesday- FridaySalary: £12.21 per hourContract Type: Permanent

 

The Roman Catholic Archdiocese of Southwark is seeking a reliable and dedicated Cleaner to help maintain a clean, safe, and welcoming environment across our parish buildings, including the church, presbytery, church hall, and office spaces.

This is a vital role that supports the comfort and wellbeing of all who use our facilities, and we are looking for someone who takes pride in their work and is committed to high standards of cleanliness.

Key Responsibilities:

• General cleaning of offices, residential areas, and public spaces (vacuuming, dusting, mopping, polishing)
• Cleaning toilets, wash basins, and showers/baths where applicable; restocking supplies
• Maintaining kitchen areas to a hygienic standard; deep cleaning appliances as directed
• Cleaning internal windows and emptying bins
• Sweeping external areas and removing rubbish
• Answering the door when needed
• Applying additional cleaning procedures when required (e.g. COVID-safe cleaning)
• Arranging professional cleaning services for tasks such as carpet cleaning

Person Specification:

Essential:

• Previous experience in a cleaning role (public or residential setting)
• Ability to work independently and manage time effectively
• Strong attention to detail and commitment to cleanliness
• Reliable, punctual, and trustworthy
• Basic understanding of health and safety and safe use of cleaning products
• Willingness to carry out a range of cleaning tasks, including deep cleaning
• Professional and polite communication skills
• Respect for confidentiality and the privacy of building users

Desirable:

• Experience working in a church or community setting
• Familiarity with COVID-safe cleaning procedures

To apply please email your CV to hr@rcaos.org.uk

We welcome applications from all backgrounds and are committed to creating an inclusive working environment.

Business and Administration Coordinator Location: Southwark Catholic Youth Service, Southwark, London Reports to: Director of Youth Service Hours: Full-time (35 hours/week), flexible; occasional Saturdays, required WFH two days per week and TOIL available Contract: Permanent, subject to satisfactory references and Enhanced DBS Job Purpose Coordinate the administrative function of the Southwark Catholic Youth Service, ensuring the smooth planning, and evaluation of youth events, training programmes, pilgrimages, and Mission Team administration. The post-holder acts as the central operational hub for planning, finance, admin, communications and volunteer coordination, ensuring systems and logistics run efficiently and on time so the Director and mission staff can focus on strategy and operational delivery. This is a hands-on coordination role for a natural organiser who makes things work seamlessly behind the scenes. Key Responsibilities 1) Strategic Administration & Planning a) Maintain the master events calendar, ensuring all youth service activities are scheduled, planned and tracked. b) Maintain simple project boards (e.g., Asana/Trello) with owners, deadlines and status. c) Support the Director with all aspects of administration and planning, including timelines, progress monitoring, and post-event evaluation. d) Keep planning documents, checklists, and contact databases accurate and up to date. e) Take initiative in identifying and implementing improvements to administrative systems, ensuring the Service runs efficiently and professionally. 2) Event & Programme Administration a) Oversee administrative logistics for all events, including venue bookings, contractor & volunteer scheduling, catering orders, AV requests, travel, accommodation, risk assessments, and consent forms. b) Prepare briefing packs, participant communications, and evaluation forms. c) Maintain an event management workflow (including deadlines and task assignments) to ensure all activities run on time and within budget. 3) Pilgrimage Planning (World Youth Day & Lourdes) a) Lead administrative planning for pilgrimages: itineraries, travel bookings, accommodation, insurance, payments, and safeguarding documentation. b) Act as the primary contact for pilgrims, managing participant information and correspondence. c) Organise pre-departure briefings, resource packs, and follow-up processes. d) Support fundraising and publicity logistics for pilgrimages, ensuring precise and timely communications to participants and parishes. 4) Volunteer Administration a) Work with other team members to maintain accurate volunteer records. b) Track and circulate volunteer rotas, ensuring completeness. c) Manage booking, coordination and administration of the Mission Team. d) Oversee the onboarding and offboarding of volunteers, ensuring role descriptions, safeguarding checks, and agreements are completed. 5) Communications Liaison a) Maintain and update the youth service website with event details, news, and resources. b) Produce and distribute the youth service e-newsletter (via Mailchimp), ensuring mailing lists are accurate and GDPR compliant. c) Assist with social media to share updates, provide event content, and ensure consistent messaging. d) Commission printed and digital publicity materials. 6) Safeguarding & Compliance a) Liaise with the Director of Safeguarding to embed safeguarding procedures in all events and pilgrimages: risk assessments, consent forms, medical records, and emergency contacts. b) Act as the Safeguarding Representative to manage DBS applications, safeguarding training records, role descriptions, and volunteer agreements. c) Maintain accurate, digital safeguarding and compliance files and ensure all event leaders are briefed on their responsibilities. 7) Finance & Resource Management a) Process invoices, expense claims, and participant payments. b) Monitor budget, reconcile accounts and prepare budget reports for the Director. c) Reconcile bank and credit card statements with receipts. d) Order resources, equipment, and printed materials for events and programmes, maintaining a stocklist. e) Support the Director in financial forecasting and annual budget preparation, ensuring accurate and timely data. 8) General Office Administration a) Arrange meetings, prepare agendas, and take minutes when required. b) Maintain and update digital and paper filing systems. c) Act as the first point of contact for youth service administrative enquiries, managing the youth service inbox. d) Keep stock of branded materials, stationery, and event equipment. e) Ensure the office environment and digital systems are well organised and professional, promoting a culture of excellence and accountability. f) Basic facilities liaison (H&S checks, equipment log). Person Specification Criteria Essential Desirable Education & Knowledge • Good standard of education; strong literacy and numeracy. • Strong literacy/numeracy; advanced IT (Office 365: Word, Excel, Outlook, PowerPoint; SharePoint/OneDrive); CRM/database familiarity; online registration (e.g., Jotform) and social media applications. • Qualification in administration, business management; • formal IT qualification Criteria Essential Desirable Experience • Providing high-quality admin for teams or managing office/operations functions. • Complex event and/or programme administration (venues, suppliers, comms, risk/consent). • Budget support: invoices, card/expense reconciliation, simple reporting. • Confident with digital filing and collaboration tools (Teams/Zoom); handling confidential data in line with GDPR. Experience using finance software and project management tools (e.g. Asana/Trello). Skills • Excellent organisation, attention to detail, written and verbal communication; strong time management and ability to meet deadlines. • ability to produce and format documents, reports, and spreadsheets to a professional standard. • confident in updating websites, social media platforms and creating engaging newsletters using email marketing platforms (e.g. Mailchimp, Mailer Lite). • Ability to prioritise and manage multiple projects simultaneously, maintaining calm under pressure. • Website content editing; basic graphic design for print and digital (e.g. Canva, Adobe Express). Attributes • Discreet and professional; able to work independently and proactively; • collaborative team player. adaptable to changing priorities; • Comfortable working within a Catholic charity context; respects our mission and values. • Able to take ownership of administrative processes and ensure the efficient running of the service with minimal supervision. • Practising Catholic. Safeguarding • Understanding of safeguarding principles and compliance processes. • ability to maintain accurate safeguarding and compliance records using digital systems. • Experience in maintaining safeguarding records, processing DBS checks, and liaising with safeguarding offices. Additional Information This role is primarily office-based; occasional onsite presence may be required for significant events, volunteer briefings, or pilgrimages. The role is subject to an Enhanced DBS and safeguarding training. Business and Administration Coordinator

Business and Administration Coordinator

Location: Southwark Catholic Youth Service, Southwark, London
Reports to: Director of Youth Service
Hours: Full-time (35 hours/week), flexible; occasional Saturdays, required
WFH two days per week and TOIL available
Contract: Permanent, subject to satisfactory references and Enhanced DBS

Job Purpose

Coordinate the administrative function of the Southwark Catholic Youth Service, ensuring the smooth planning, and evaluation of youth events, training programmes, pilgrimages, and Mission Team administration. The post-holder acts as the central operational hub for planning, finance, admin, communications and volunteer coordination, ensuring systems and logistics run efficiently and on time so the Director and mission staff can focus on strategy and operational delivery. This is a hands-on coordination role for a natural organiser who makes things work seamlessly behind the scenes.

Key Responsibilities

1) Strategic Administration & Planning
a) Maintain the master events calendar, ensuring all youth service activities are scheduled, planned and tracked.
b) Maintain simple project boards (e.g., Asana/Trello) with owners, deadlines and status.
c) Support the Director with all aspects of administration and planning, including timelines, progress monitoring, and post-event evaluation.
d) Keep planning documents, checklists, and contact databases accurate and up to date.
e) Take initiative in identifying and implementing improvements to administrative systems, ensuring the Service runs efficiently and professionally.

2) Event & Programme Administration
a) Oversee administrative logistics for all events, including venue bookings, contractor & volunteer scheduling, catering orders, AV requests, travel, accommodation, risk assessments, and consent forms.
b) Prepare briefing packs, participant communications, and evaluation forms.
c) Maintain an event management workflow (including deadlines and task assignments) to ensure all activities run on time and within budget.

3) Pilgrimage Planning (World Youth Day & Lourdes)
a) Lead administrative planning for pilgrimages: itineraries, travel bookings, accommodation, insurance, payments, and safeguarding documentation.
b) Act as the primary contact for pilgrims, managing participant information and correspondence.
c) Organise pre-departure briefings, resource packs, and follow-up processes.
d) Support fundraising and publicity logistics for pilgrimages, ensuring precise and timely communications to participants and parishes.

4) Volunteer Administration
a) Work with other team members to maintain accurate volunteer records.
b) Track and circulate volunteer rotas, ensuring completeness.
c) Manage booking, coordination and administration of the Mission Team.
d) Oversee the onboarding and offboarding of volunteers, ensuring role descriptions, safeguarding checks, and agreements are completed.

5) Communications Liaison
a) Maintain and update the youth service website with event details, news, and resources.
b) Produce and distribute the youth service e-newsletter (via Mailchimp), ensuring mailing lists are accurate and GDPR compliant.
c) Assist with social media to share updates, provide event content, and ensure consistent messaging.
d) Commission printed and digital publicity materials.

6) Safeguarding & Compliance
a) Liaise with the Director of Safeguarding to embed safeguarding procedures in all events and pilgrimages: risk assessments, consent forms, medical records, and emergency contacts.
b) Act as the Safeguarding Representative to manage DBS applications, safeguarding training records, role descriptions, and volunteer agreements.
c) Maintain accurate, digital safeguarding and compliance files and ensure all event leaders are briefed on their responsibilities.

7) Finance & Resource Management
a) Process invoices, expense claims, and participant payments.
b) Monitor budget, reconcile accounts and prepare budget reports for the Director.
c) Reconcile bank and credit card statements with receipts.
d) Order resources, equipment, and printed materials for events and programmes, maintaining a stocklist.
e) Support the Director in financial forecasting and annual budget preparation, ensuring accurate and timely data.

8) General Office Administration
a) Arrange meetings, prepare agendas, and take minutes when required.
b) Maintain and update digital and paper filing systems.
c) Act as the first point of contact for youth service administrative enquiries, managing the youth service inbox.
d) Keep stock of branded materials, stationery, and event equipment.
e) Ensure the office environment and digital systems are well organised and professional, promoting a culture of excellence and accountability.
f) Basic facilities liaison (H&S checks, equipment log).

Person Specification

Education & Knowledge
• Good standard of education; strong literacy and numeracy.
• Strong literacy/numeracy; advanced IT (Office 365: Word, Excel, Outlook, PowerPoint; SharePoint/OneDrive); CRM/database familiarity; online registration (e.g., Jotform) and social media applications.
• Qualification in administration, business management;
• formal IT qualification
• Providing high-quality admin for teams or managing office/operations functions.
• Complex event and/or programme administration (venues, suppliers, comms, risk/consent).
• Budget support: invoices, card/expense reconciliation, simple reporting.
• Confident with digital filing and collaboration tools (Teams/Zoom); handling confidential data in line with GDPR.
Experience using finance software and project management tools (e.g. Asana/Trello).
Skills
• Excellent organisation, attention to detail, written and verbal communication; strong time management and ability to meet deadlines.
• ability to produce and format documents, reports, and spreadsheets to a professional standard.
• confident in updating websites, social media platforms and creating engaging newsletters using email marketing platforms (e.g. Mailchimp, Mailer Lite).
• Ability to prioritise and manage multiple projects simultaneously, maintaining calm under pressure.
• Website content editing; basic graphic design for print and digital (e.g. Canva, Adobe Express).
Attributes
• Discreet and professional; able to work independently and proactively;
• collaborative team player. adaptable to changing priorities;
• Comfortable working within a Catholic charity context; respects our mission and values.
• Able to take ownership of administrative processes and ensure the efficient running of the service with minimal supervision.
• Practising Catholic.
Safeguarding
• Understanding of safeguarding principles and compliance processes.
• ability to maintain accurate safeguarding and compliance records using digital systems.
• Experience in maintaining safeguarding records, processing DBS checks, and liaising with safeguarding offices.
Additional Information
This role is primarily office-based; occasional onsite presence may be required for significant events, volunteer briefings, or pilgrimages.

The role is subject to an Enhanced DBS and safeguarding training.

Business and Administration Coordinator

Job Title: Parish Secretary 

Location: St Ethelbert’s Parish Office, Ramsgate

Hours: Part time, 21 hours worked over 3/ 4 days

Salary: Competitive

Contract Type: Fixed Term for 12 months

About the Role: We are seeking a highly organised and proactive Parish Secretary to support the smooth running of our parish and shrine. This is a varied and rewarding role that combines administrative, financial, and communications responsibilities, working closely with the parish priest to help realise his vision for a more integrated and efficient parish community. 

Key Responsibilities:

Parish Office Management 

• Handle parish communications including emails, letters, and phone calls.

• Liaise with funeral directors, contractors, suppliers, diocesan and deanery contacts, and other partners.

• Maintain the parish diary and assist with scheduling.

• Produce and publish the weekly parish newsletter.

• Ensure the office is well-organised and stocked.

• Manage hall bookings and shrine tours, increasing engagement and revenue.

• Support parish events, trips, and pilgrimages.

• Assist with safeguarding communications and volunteer publicity.

• Provide administrative support for sacramental preparation and parish meetings.

Finance Assistance 

• Implement and manage the AIQ Diocesan Finance System.

• Record and report weekly income and expenditure for both St Ethelbert’s and St Augustine’s.

• Coordinate quarterly finance committee meetings.

• Manage payments, invoices, receipts, and utility bills.

• Support Gift Aid organisers and assist with annual financial returns.

• Contribute to fundraising efforts for shrine restoration and repairs.

Digital Communications 

• Develop and maintain a new parish website.

• Manage the existing shrine website and social media presence.

• Promote parish and shrine activities online to increase visibility and donations.

Safeguarding Supervision 

• Supervise individuals as required, in line with safeguarding protocols.

What We’re Looking For: 

• Strong administrative and organisational skills.

• Excellent communication and interpersonal abilities.

• Experience with finance systems and basic bookkeeping.

• Confidence using digital tools, websites, and social media.

• A proactive and collaborative approach to work.

• Understanding of and respect for the Catholic faith and parish life.

How to Apply: 
Please send your CV and a cover letter outlining your suitability for the role to hr@rcaos.org.uk 

Safeguarding Officer
Location: 59 Westminster Bridge Road, SE1 7JE
Salary: £38,000 – £42,000 per annum
Hours: 35 hours per week (Monday–Friday, 9am–5pm)
Contract: Permanent

About Us
The Archdiocese of Southwark is a diverse and vibrant community covering South London, Kent, and the Medway Unitary Authority. We are committed to creating a safe environment for all, and our Safeguarding Team plays a vital role in supporting parishes, clergy, volunteers, and staff across the Diocese.
This is an exciting opportunity to join an experienced and dedicated team as a Safeguarding Officer, helping to ensure the highest standards of safeguarding practice and care.

About the Role
As Safeguarding Officer, you will:
• Manage safeguarding referrals, complaints, and cases, including responding sensitively to survivors.
• Oversee safeguarding plans, assess risk, and complete comprehensive risk assessments.
• Work collaboratively with clergy, volunteers, and staff, providing safeguarding advice and support.
• Take responsibility for Parish Safeguarding Representatives, including recruitment, training, and ongoing support.
• Participate in safeguarding training for clergy, volunteers, and staff.
• Ensure compliance with national safeguarding policies and maintain accurate case records.

This role offers hybrid working and will involve travel across the Diocese and South London/Kent. Occasional evening and weekend will be required so flexibility is essential.

About You
We are looking for someone who is passionate about safeguarding and committed to a compassionate, person-centred approach. You will have:
• Proven background in offender management, including working with individuals who pose a risk to others.
• Extensive experience participating in MAPPA (Multi-Agency Public Protection Arrangements) meetings and collaborating with statutory agencies to manage risk effectively.
• Strong knowledge of safeguarding legislation and best practice.
• Excellent communication skills and the ability to handle sensitive information confidentially.
• Proven ability to assess risk and manage safeguarding plans.
• Experience working in a similar role within statutory agencies or equivalent.
Desirable skills include experience delivering training, supporting volunteers, and knowledge of safeguarding within the Catholic Church.

What We Offer
• Competitive salary of £38,000 – £42,000 per annum
• Hybrid working options
• Opportunity to make a real difference in safeguarding across the Diocese
• Company Pension
• EAP Service
• Inclusive and supportive working environment

How to Apply
Please send your CV and a covering letter outlining your suitability for the role to maryjanecrowley@rcaos.org.uk by the closing date of 29th December 2025. Interviews will take place on 9th January 2026.

A full job description can be provided on request.