Job Title: Parish Secretary 

Location: St Ethelbert’s Parish Office, Ramsgate

Hours: Part time, 21 hours worked over 3/ 4 days

Salary: Competitive

Contract Type: Fixed Term for 12 months

About the Role: We are seeking a highly organised and proactive Parish Secretary to support the smooth running of our parish and shrine. This is a varied and rewarding role that combines administrative, financial, and communications responsibilities, working closely with the parish priest to help realise his vision for a more integrated and efficient parish community. 

Key Responsibilities:

Parish Office Management 

• Handle parish communications including emails, letters, and phone calls.

• Liaise with funeral directors, contractors, suppliers, diocesan and deanery contacts, and other partners.

• Maintain the parish diary and assist with scheduling.

• Produce and publish the weekly parish newsletter.

• Ensure the office is well-organised and stocked.

• Manage hall bookings and shrine tours, increasing engagement and revenue.

• Support parish events, trips, and pilgrimages.

• Assist with safeguarding communications and volunteer publicity.

• Provide administrative support for sacramental preparation and parish meetings.

Finance Assistance 

• Implement and manage the AIQ Diocesan Finance System.

• Record and report weekly income and expenditure for both St Ethelbert’s and St Augustine’s.

• Coordinate quarterly finance committee meetings.

• Manage payments, invoices, receipts, and utility bills.

• Support Gift Aid organisers and assist with annual financial returns.

• Contribute to fundraising efforts for shrine restoration and repairs.

Digital Communications 

• Develop and maintain a new parish website.

• Manage the existing shrine website and social media presence.

• Promote parish and shrine activities online to increase visibility and donations.

Safeguarding Supervision 

• Supervise individuals as required, in line with safeguarding protocols.

What We’re Looking For: 

• Strong administrative and organisational skills.

• Excellent communication and interpersonal abilities.

• Experience with finance systems and basic bookkeeping.

• Confidence using digital tools, websites, and social media.

• A proactive and collaborative approach to work.

• Understanding of and respect for the Catholic faith and parish life.

How to Apply: 
Please send your CV and a cover letter outlining your suitability for the role to hr@rcaos.org.uk