PRE-SCHOOL MANAGER
JOB DESCRIPTION
( Radford)
Updated March 2022
Royal Naval Pre-school Learning Organisation is committed to safeguarding and promoting the
welfare of children and young people and expects all staff and volunteers to share this
commitment. We provide early help through support working with local agencies to identify
children and families who will benefit and, we undertake assessment of the early help needed and
provide targeted services to address those needs.
Main responsibilities.
• Taking the lead role and responsibility of running the childcare facility.
• Ensuring that every effort has been made to keep the group open and running
childcare sessions. If for a reason the group must close, then arrangements are
made to re –open as quickly as possible, with the possibility that this may take
the group outside of term time. As the lead person you will be present if required
to direct /advise parents, make phone calls to all users, staff, and Area
Coordinator. This may be outside of the core hours.
• Providing play and learning opportunities in line with current legislation in a safe
and caring environment.
• Adhering to RNPSLO policies and good practices, ensuring that all staff are
aware of policies and working practices.
• To follow the instruction and guidance of the Area Co-ordinator where
appropriate. To follow up instructions/guidance from area coordinator to staff
team.
• To ensure that security is always maintained adhering to the organisations
policies and working practices.
• To work to good and safe practice whilst using ICT including the Internet during
daily correspondence with other settings and outside agencies.
• Maintaining the Internet through monitoring and reporting to the Area Coordinator
any undesirable messages etc through the Internet incident logbook.
• To meet and greet visitors, into the setting after first verifying ID.
• To plan and set out the day’s activities delegating duties to staff where
appropriate ensuring that staff ratios are always met.
• Keeping the register up to date and balanced on a daily/weekly basis.
• To ensure appropriate ratios are met within the setting and age ranges of
children attending.
• Ensuring that there are no outstanding fees/debts allowed to culminate.
• To maintain sustainability and viability of the setting.
• Complete Early Years Grant Funding process for the children attending the pre-
school.
• To deliver the Early Years Foundation Stage within the setting coordinating
record keeping, planning, observing and any other appropriate paper work
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related to the Early Years Foundation Stage. Working within the Statutory
Framework for the EYFS stage welfare requirements. and the organisations
policies and good practices.
As the manager you are responsible for monitoring staff’s paperwork relating to
children ensuring that is kept up to date and is of a professional standard.
• To manage the staff and your own allocated paperwork time within the working
•
day to ensure that all relevant paperwork is kept up to date.
• To supervise the staff team on a regular basis that feed into annual appraisals
held by the area coordinator.
• To review and evaluate all aspects of the preschool in line with Ofsted
requirement.
• As the building controller for the setting, you are responsible for all aspects of
Health and Safety including risk assessments, working alongside the MOD for
annual inspections. (Goosewell site excluded)
• To supervise storage and care of equipment along with maintenance of buildings
when repair work is needed, adhering to health and safety requirements, before
and after the sessions. This can include meeting with contractors outside of
opening times.
• To carry out necessary cleaning tasks to ensure a safe, hygienic environment,
this can mean operating outside of opening times when children are not present.
• To lead and manage a team of staff, ensuring that appropriate cover for the
group is always present.
• To hold supervision for all members of staff team on a regular basis. You are
responsible for your own team’s attendance and disciplinary up to the point of
formal disciplinary actions when the area coordinator will be involved.
• To lead and manage a team of staff, ensuring that appropriate cover for the
group is always present.
• Attend all training as appropriate this may include courses outside of working
hours/ term time, to direct staff to further develop skills and qualifications both to
self develop and to enhance the setting.
Manage the settings training allocation responding to staffing ratios and
seasonal attendance levels
•
• To attend managers meetings and when required visit other settings.
• Carry out all responsibilities and activities within an equal opportunity’s
framework.
• To arrange cover for staff in their absence through the administration office.
Ensuring that ratios are always adhered to. This may mean contacting the
administration office to arrange cover out of working hours.
• To work positively with other team members including staff from other Jack and
Jill’s childcare settings.
• To maintain an up-to-date knowledge of current legislation and a knowledge of
the Welfare Requirements and the Early Years Foundation Stage.
• To communicate freely with management, Committee/Trustees, staff, a parent to
ensure the setting is run the most efficient way.
• To communicate within the boundaries of professionalism with outside agencies,
parents, schools, health visitors where appropriate.
• To monitor and work with the staff team to ensure that social media postings are
not about any children or parents, the setting, the setting staff, or the
organisation.
• To fundraise for the setting and the charitable organisation.
• To arrange with prospective parents meetings and visits to the childcare setting
prior to their child starting.
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Working with the children
• To ensure that all children are kept safe from harm and abuse in line
with the Organisations safeguarding policy.
• To ensure that the pre-school and its resources are kept clean and
clear from Infection.
• To encourage the children to learn through play by talking to them,
listening, and observing them.
• To treat all children in a positive way and respect them as unique
individuals allowing them to develop at their own pace.
• To respond to distressed children with comfort and taking any
appropriate actions.
Working with the parents
• To ensure that all relationships are professional, neutral, and fair.
• To develop knowledge of the family and work with the parent in ensuring
that all decisions made are for the best for the child.
• Ensure that parents are made welcome and valued into the setting.
• Ensure parents are offered help/advice/guidance where applicable
including offering meetings etc outside of opening hours.
• Providing the opportunity for service parents to have support through
additional groups such as ‘Chat and Play’ , craft sessions and other social
events held within the childcare setting.
Key Person
As part of the job role, you will be required to be a key person. The key person must
help ensure that every child’s learning and care is tailored to meet their individual
needs. The key person must seek to engage and support parents and/or carers in
guiding their child’s development at home. They should also help families engage with
more specialist support if appropriate.
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Person specification
Essential.
•
•
NVQ 3 in Child Care Learning and Development, equivalent or above.
Working experience (2 years) in managing/ deputising and leading a team
within a childcare setting.
• First Aid up to date qualification
• Safeguarding advanced level.
• Fire Training.
• SENCO training
• Food safety /hygiene.
• Early Help Assessment Training.
• A commitment to equal opportunities.
• Ability to provide safe and stimulating play, learning opportunities and
experiences.
• Ability to use judgement and common sense.
• Ability to work leading a team and as part of a team.
• Commitment to children, parents, and the childcare facility.
• A friendly and flexible attitude.
• Competency to complete appropriate paperwork related to EYFS etc and
children’s record keeping.
• To ensure Ofsted welfare requirements and other legal requirements are
upheld along with Review, plan and Evaluation of all aspects of the
preschool.
• Ability to work on own initiative.
Desirable
Competency to complete staff supervision. Staff records, training, and motivation
of staff team.
Willing to train / develop further skills and qualifications and professional
Development.
Have use of transport and a clean driving licence.
Willingness to travel/visit other settings within organisation.
To develop a resourcefulness beneficial to the setting.
To work for the benefit of the group sometimes out of core hours.
To undertake a Quality Assurance Scheme.
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THE ROYAL NAVAL PRE SCHOOL LEARNING ORGANISATION [WESTERN AREA]
Royal Naval Pre-school Learning Organisation
Full-time
EARLY YEARS EDUCATOR
(NVQ Level 2/3 or equivalent)
JOB DESCRIPTION
Revised March 2022
Royal Naval Pre-school Learning Organisation is committed to safeguarding and promoting the
welfare of children and young people and expects all staff and volunteers to share this
commitment. We provide early help through support working with local agencies to identify
children and families who will benefit and, we undertake assessment of the early help needed and
provide targeted services to address those needs.
Job Title :
Early Years Educator
Accountable to:
Childcare Manager, the senior management team and Trustees
Experience : Early Years Educators will have a recognised Childcare / Early
Year’s qualification at Level 2/3 (or equivalent). Experience of
Working in an early years childcare setting. They will demonstrate
Knowledge of Ofsted and the Statutory Framework for the Early
Years Foundation Stage.
Role in the setting:
The role of the Early Years Educator within the childcare setting is to support and
promote children’s early education and development.
To plan and provide effective care, teaching and learning that enables children to
progress and prepares them for school. Making accurate and productive use of
assessments. Developing effective and informed practice.
To safeguard and promote health and safety and the welfare of all children, working in
partnership with colleagues, parents and carers and other professionals.
Ensuring that all children are stimulated within a positive learning environment and kept
safe from harm and abuse in line with organisations Safeguarding Policy.
The Early Years Educator will be responsible for: -
• Working with children from birth to approximately school age and up to 8 years in
some settings, that offer extended hours. This will be In line with all relevant
legislation and thereby supporting the childcare manager by working to agreed
policies, procedures and directed tasks.
•
Working with the childcare manager(s) and other staff with the daily routines of
the childcare setting, deployment of staff in the childcare setting, activities,
planning monitoring and evaluation.
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• Caring and educating the children in the childcare setting within a key person
structure, promoting good practices and being a role model for other staff within
the childcare setting.
•
To always ensure the safeguarding and the welfare of the children in the
childcare setting.
• Compliance with the Early Years Foundation Stage Statutory Framework.
Duties and Responsibilities
a)
Organisational responsibilities
• To ensure that security is always maintained adhering to the organisations
policies and working practices.
• To ensure that ratios are always adhered to within the working day whilst children
are present.
• To be responsible for the children’s social, emotional and educational
development. This involves planning and supervising activities. The Early Years
Educator is responsible for observing and monitoring all children.
• To be responsible for the well-being and care of all children, including physical
care such as feeding, nappy changing, their welfare, health and dietary
requirements, including implementing the medication policy when appropriate
and safeguarding all children in your care.
• To deliver a service of the highest standard that will develop and improve each
child’s quality of life. To respect each child as an individual, taking in their
appropriate needs.
b)
Environment
• To provide a safe learning environment through the risk assessments of the
Childcare setting, activities provided, toys, equipment. All staff, to implement
safety rules inline with policies and procedures.
• To help provide an environment where enjoyment and fun are linked with
discovery and learning.
• To be responsible within the room with planning for all children and
the preparation of resources and materials needed for planned childcare
activities, interest tables and displays to stimulate communication and
conversation.
• To be responsible within the childcare setting for the cleaning of areas such as
Kitchens, tables after meals, cleaning toys and equipment on a regular basis and
cleaning at the end of the session following the Standard Operational
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Procedures; including areas such as toilets (children’s and staff), floors and
outside areas.
• To carry out necessary cleaning tasks to ensure a safe, hygienic environment
this can mean operating outside of opening times when children are not present.
• To assist the Childcare Manager with the care and maintenance of furniture, toys
equipment and resources. To monitor stock levels of consumables and to request
items as they may be required.
• To plan effective individualised learning programmes for key children linked to
their next steps and to work with other key workers to share information about all
children.
• Make accurate and effective use of assessments. Completing all required
assessments within deadlines set. Plan next steps and coordinate activities to
extend learning.
• Understand and support expected patterns of children’s development within the
age range of children attending the childcare setting.
• Plan, lead , teach and model activities, purposeful play opportunities, and
educational programmes, which include the learning and development areas of
current education curriculum requirements
.
• Provide learning experiences, environments, and opportunities appropriate to the
age and stage of the child meeting their needs and groups of children.
•
Identify and act upon own responsibilities in relation to health and safety,
security, confidentiality, or information collated about children, safeguarding and
promoting the welfare of children.
• Support key children’s transitions through the childcare setting and with other
settings or schools.
c)
Communication
• To create positive relationships, by working in partnership with the child’s
Parents/ guardians/ carers. To undertake good and effective communications
With all staff and the child’s parents/ guardians/ carers and any outside agencies
Involved with the childcare setting.
* You will be required to attend all staff meetings held by the Childcare Manager.
• As a key person you will be required to be the main point of contact for the child
and its parents/ guardians/carers. Communication is essential daily
for continuity of care , and you will be working alongside and with the staff team
and any other childcare setting the child attends.
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• To work to good and safe practices whilst using ICT for setting business
including correspondence with other childcare settings or agencies if
appropriate to do so.
• When using the Internet within the childcare setting security and professionalism
to be always exercised. Maintaining through monitoring and reporting to the
setting manager any undesirable messages etc through the internet incident log
book.
d)
Representation/liaison
• To value partnerships and involvement with children and
parents/guardians/carers in the curriculum and running of the childcare setting in
order to promote self-esteem. To support effective communications with all staff
and parents/ guardians/ carers.
• To adhere to the organisations social media and mobile phone policy whilst
working in the childcare setting.
• To behave professionally and appropriately when representing the organisation
at training or on visits outside of the childcare setting.
e)
General duties
• To attend and contribute to staff meetings and organisational priorities such as
SEN reviews if appropriate and any meetings with parents/guardians/carers.
• To participate in shared team planning on an agreed basis with the childcare
setting manager.
• To participate in observations weekly, half termly, termly along with assessments
of children and preparing reports on children’s work and development. Record
keeping must be of a professional standard and checked by the childcare
setting manager prior to being released.
• To self manage record keeping time allocated by the childcare setting manager,
meeting all dead lines set internally or externally.
• To contribute to the social and extra – curricular activities of the childcare setting
and assisting with the organisation as required.
• To be punctual and ready for work and leave the childcare setting secure and
ready for the following session, ensuring that plans are ready to be
implemented and resources are available.
• Abide by the organisational policies and procedures, and to be flexible within the
broad remit of the post.
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• Following training from the childcare setting manager undertake register duties
as part of the rota team to ensure that core business can always continue.
Ensuring the childcare setting manager is alerted to any monies outstanding
and no childcare fees allowed accumulating.
• Attend all training as appropriate to the Early Years Educator role, this may
include courses outside of working hours/term time to further develop your skills
and qualifications to enhance both the childcare setting and yourself.
Key Person
As a Level 3 Early Years Educator you will be required to be a key person to a
group of children. The key person must help ensure that every child’s learning
and care is tailored to meet their individual needs. The key person must seek to
engage and support parents and/or carers in guiding their child’s development at
home. They should also help families engage with more specialist support if
appropriate. Key Persons must complete their own Individual Educational Plans
which will be supported by the childcare’s setting SENCO for key children who
need additional support .
• There may be occasions where you are required as a Level 3 Early Years
Educator to undertake one to one activities under the supervision and guidance
of the setting’s SENCO or Manager or to work alongside the SENCO or
Manager supporting them working with a child with SEN. The Child’s records,
Individual Educational Plans, Educational Health Care Plans and other relevant
paperwork will become part of the key persons responsibility and supported by
the SENCO unless stated otherwise by the Childcare Manager.
f)
Continual professional development.
The Early Years Educator will strive to ensure their sector specific knowledge is
kept up to date, current and in line with recommendations from outside agencies
and Ofsted. This will include attending mandatory training courses externally and
internally from time to time.
The childcare setting Manager will undertake supervision on a termly basis
unless there is cause for concern over performance in which case this will be
addressed as soon as possible. An Annual Appraisal will take place with the Area
Coordinator at prearranged times.
First Aid training will be organised twice a year to ensure that all staff hold a
current and relevant qualification and copies of certificates must be always held
within the childcare setting. Staff without First Aid certification will be unable to
work, and it is the responsibility of the staff to monitor and review the dates for
renewal informing the Childcare setting Manager when appropriate.
g)
Childcare staff may be requested to work with prior notice within other Jack and
Jill’s Childcare settings around the city from time to time. This will enable staff to
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gain a wider experience and knowledge of the organisation’s work, along with the
sharing of information and good practices.
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