SOUTH YORKSHIRE COMMUNITY FOUNDATION LIMITED
32,500 per year
South Yorkshire
Full-time
President Professor Dame Hilary A Chapman DBE RN H.M. Lord Lieutenant of South Yorkshire Chair Professor Chris Booth-Mayblin Chief Executive Martin Singer Job Description and Person Specification Manager, South Yorkshire Funding Advice Bureau (SYFAB) Accountable to: Chief Executive Officer, South Yorkshire’s Community Foundation (SYCF) Contracted Hours: 30 hours per week Salary Scale: £32,500 per annum pro rata, dependent on experience Key Relationships: Chief Executive Officer (SYCF); SYFAB Team; SYCF team and volunteers - including staff, Trustees and volunteers; other local and national funders; SYCF donors; community groups and networks; consultants and trainers; contract holders. Job Purpose: Reporting to the Chief Executive, you will ensure the effective delivery of SYFAB’s day to day operations, our existing services and contracts. You will work to develop new services, identify opportunities for SYFAB to grow and will line manage the small team. In addition, as the senior leader for SYFAB, you will be an active member of SYCF’s Senior Management Team. Key Responsibilities: Leadership & Management: • Lead the operational delivery of all SYFAB services and contracts to the required standard of excellence, including direct involvement in delivery when required. • Active participation in the leadership of SYCF as a member of the senior management team, working with the CEO to deliver the strategic priorities. • Line management of SYFAB team, including appraisals and personal development. • Provide support with the management of consultants and contractors, as required. • Management and monitoring of all SYFAB contracts and services. Registered office address: South Yorkshire Community Foundation Ltd, The Campus, Pack Horse Lane, High Green, Sheffield, S35 3HY Grant Enquiries: 0114 242 4294 | General Enquiries: 0114 242 4857 | Email: hello@sycf.org.uk | Website: www.sycf.org.uk Registered Charity Number: 1140947 | Company limited by guarantee registered in England & Wales number: 7545536 President Professor Dame Hilary A Chapman DBE RN H.M. Lord Lieutenant of South Yorkshire Chair Professor Chris Booth-Mayblin Chief Executive Martin Singer Data & Reporting: • Maintain ongoing reporting showing SYFAB’s performance, including recording and reporting of KPIs • Use and develop data for insight into performance and to identify opportunities • Prepare and write reports for contract holders, the CEO and Trustees • Development of case studies and impact reports • Oversight and delivery lead for weekly Funding News bulletin Finance: • Work with the CEO and Finance Manager to develop and manage annual SYFAB budget • Responsible for management and delivery of the SYFAB budget • Prepare budgets for new programmes, tendering applications and for co- produced projects • Provide Finance Manager and CEO with relevant data and insight to support financial reporting. Networking & Stakeholders: • Consistently represent SYFAB and SYCF at local, regional and national networking events to provide insight and share expertise while promoting the work of SYFAB and the Foundation. • Attend and lead contract meetings with contract managers and holders. • Build and maintain strong networks and contacts to support a strong external reputation for SYFAB’s team and services • Networking with key stakeholders across all four places in South Yorkshire • Actively seek examples of best practice and identify opportunities to bring improvements into the operation, working with the CEO to approve. Registered office address: South Yorkshire Community Foundation Ltd, The Campus, Pack Horse Lane, High Green, Sheffield, S35 3HY Grant Enquiries: 0114 242 4294 | General Enquiries: 0114 242 4857 | Email: hello@sycf.org.uk | Website: www.sycf.org.uk Registered Charity Number: 1140947 | Company limited by guarantee registered in England & Wales number: 7545536 President Professor Dame Hilary A Chapman DBE RN H.M. Lord Lieutenant of South Yorkshire Chair Professor Chris Booth-Mayblin Chief Executive Martin Singer Development: • Responsible for identifying opportunities to grow and develop SYFAB’s • services, consistent with core activities Identify opportunities to generate new income, for example for wider reach, additional contracts or new services IT: • Oversee maintenance of existing IT systems and databases, ensuring accuracy of information and up to date resources • Lead the preparation and transition to a new website and CRM system (Salesforce) • Support team training and effective use of IT systems Other Responsibilities: • Work with comms and marketing to promote SYFAB and its services • Working in partnership with the Grants team to attend, organise and/or deliver funding events • Support the Grants team to ensure support is provided where applicable to unsuccessful grant applicants • Build operational resilience through training and knowledge sharing • Lead on team personnel matters, including personnel records, approval of holidays and support through periods of absence son specification Person Specification: Skills: • Leadership of small teams • Effective networking Registered office address: South Yorkshire Community Foundation Ltd, The Campus, Pack Horse Lane, High Green, Sheffield, S35 3HY Grant Enquiries: 0114 242 4294 | General Enquiries: 0114 242 4857 | Email: hello@sycf.org.uk | Website: www.sycf.org.uk Registered Charity Number: 1140947 | Company limited by guarantee registered in England & Wales number: 7545536 President Professor Dame Hilary A Chapman DBE RN H.M. Lord Lieutenant of South Yorkshire Chair Professor Chris Booth-Mayblin Chief Executive Martin Singer • Partnership building and collaborative working • Strong communicator • Analytical skills • Effective team player • Adaptable and flexible Knowledge/Experience: (essential/desirable) • At least three years’ experience in a leadership role (essential) • At least two years’ experience of working with IT systems and databases (essential) • Experience of working in the voluntary sector (essential) • Familiar with the voluntary sector, the key challenges and issues (essential) • Experience of grant funding, including knowledge of the end-to-end process, current trends in the sector and bid writing (essential) • Business / commercial development (desirable) Approach to work: • Well-ordered and thorough with an eye for detail • Able to adapt systems to new needs • Self-motivated and able to work without supervision • Committed to a user/customer orientated approach • A motivational and developmental approach Our Mission Statement: What our Foundation is here to do: • Deliver effective, efficient and targeted grant-making into communities that need it most, through a whole variety of funds from donors, trusts and other sources Registered office address: South Yorkshire Community Foundation Ltd, The Campus, Pack Horse Lane, High Green, Sheffield, S35 3HY Grant Enquiries: 0114 242 4294 | General Enquiries: 0114 242 4857 | Email: hello@sycf.org.uk | Website: www.sycf.org.uk Registered Charity Number: 1140947 | Company limited by guarantee registered in England & Wales number: 7545536 President Professor Dame Hilary A Chapman DBE RN H.M. Lord Lieutenant of South Yorkshire Chair Professor Chris Booth-Mayblin Chief Executive Martin Singer • Work with businesses, philanthropists, trusts, the public sector, the third sector and other bodies to help them achieve their charitable aims and, particularly as money gets tighter, to make the most of every single charitable penny they invest in our communities • Provide detailed intelligence on the state of our communities and how our grant making is improving lives and improving aspirations and opportunities for all ages and sectors. • Work to support voluntary sector organisations to thrive, through expertly delivered training, and support. Our Values: We are passionate about what we do – making a difference to those in need across South Yorkshire. We care deeply about all the people in our communities, our donors – without whose generosity we could not do what we do, and our team, whose determination to always do that little bit extra makes them extraordinary. We will do this by: • Listening carefully to the needs of our community groups, donors, and partners • Acting always with honesty, integrity and transparency and treating everyone with respect and courtesy • Seeking likeminded organisations with whom we can work collaboratively to have an even greater impact • Providing a trusted, high quality, professional and accessible service, efficiently and responsibly run, with a strong commitment to delivering quality and empathetic services to communities • Placing equal opportunities, diversity and inclusion and non-discrimination at the heart of everything we do and say • Welcoming feedback on what we do such that we can constantly improve. • Positively embracing and driving the changes needed to support communities to deliver solutions that have real impact Registered office address: South Yorkshire Community Foundation Ltd, The Campus, Pack Horse Lane, High Green, Sheffield, S35 3HY Grant Enquiries: 0114 242 4294 | General Enquiries: 0114 242 4857 | Email: hello@sycf.org.uk | Website: www.sycf.org.uk Registered Charity Number: 1140947 | Company limited by guarantee registered in England & Wales number: 7545536 President Professor Dame Hilary A Chapman DBE RN H.M. Lord Lieutenant of South Yorkshire Chair Professor Chris Booth-Mayblin Chief Executive Martin Singer Terms: • The job will involve travel within South Yorkshire area and sometimes beyond • The post is 30 hours, normally within office hours, but occasional evening or weekend work may be necessary as part of the working week • Holidays are 25 days per year plus bank holidays. Holidays to be agreed with the CEO • Access to benefits such as a contributory company pension, private healthcare and discount schemes. • The office is open between 09.00-17.00, Monday-Friday each week • Flexible working is available within the constraints of having appropriate cover for the day to day operation and the office. Arrangements to be agreed with the CEO as line manager Signed: Date: Signed: Registered office address: South Yorkshire Community Foundation Ltd, The Campus, Pack Horse Lane, High Green, Sheffield, S35 3HY Grant Enquiries: 0114 242 4294 | General Enquiries: 0114 242 4857 | Email: hello@sycf.org.uk | Website: www.sycf.org.uk Registered Charity Number: 1140947 | Company limited by guarantee registered in England & Wales number: 7545536 President Professor Dame Hilary A Chapman DBE RN H.M. Lord Lieutenant of South Yorkshire Chair Professor Chris Booth-Mayblin Chief Executive Martin Singer Registered office address: South Yorkshire Community Foundation Ltd, The Campus, Pack Horse Lane, High Green, Sheffield, S35 3HY Grant Enquiries: 0114 242 4294 | General Enquiries: 0114 242 4857 | Email: hello@sycf.org.uk | Website: www.sycf.org.uk Registered Charity Number: 1140947 | Company limited by guarantee registered in England & Wales number: 7545536
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Job Application Form
THIS SHEET WILL NOT BE SEEN BY THE PANEL PRIOR TO SHORTLISTING
THE POST
Post Title: SYFAB Manager
PERSONAL DETAILS
Surname/Family Name:
First name:
Address and postcode:
Home phone number:
Mobile:
Work phone number:
Email:
How do you prefer to be contacted?
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DETAILS OF CURRENT/MOST RECENT EMPLOYMENT
Employer:
Address:
Job title:
Date Appointed:
Length of notice required:
Date left:
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PLEASE EXPLAIN YOUR ROLE, RESPONSIBILITES AND ANY EXPERIENCE RELEVANT TO THE
ADVERTISED POSITION:
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PREVIOUS RELEVANT EMPLOYMENT (Paid or unpaid)
Employer:
Job title:
Dates From & To:
PLEASE EXPLAIN YOUR ROLE, RESPONSIBILITES AND ANY EXPERIENCE RELEVANT TO THE
ADVERTISED POSITION:
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Further Previous Employment & Volunteer Roles
Job title
Employer
Dates
From – To
Brief Description of
Main Duties
Reason for
Leaving
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EDUCATION
Please use this space to give details of any formal qualifications you have, giving the most
recent first.
School/College etc
Subject/Exams Passed/Qualification gained
Grade/Year
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TRAINING
Course Title and Content
Organising Body
Date, Duration and
Outcome
Membership of Professional Bodies (if applicable)
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FURTHER INFORMATION IN SUPPORT OF YOUR APPLICATION (please use a separate page if
need)
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Page 8 of 10
REFERENCES
Please give the names and addresses of two people to whom we may write for references.
One referee should be your current or most recent employer, or most recent relevant employer.
If you have no previous employment record, your college, school or University.
These referees will only be contacted if you are shortlisted for the post. Please indicate
whether or not we may contact them at this stage.
First referee
Second referee
Name:
Address:
Tel:
Email:
Name:
Address:
Tel:
Email:
Relationship to you:
Relationship to you:
If you are shortlisted, may we contact this person
prior to interview?
If you are shortlisted, may we contact this person
prior to interview?
YES
NO
YES
NO
Relationships
Are you relation to, or have a relationship with, a trustee or employee of South Yorkshire’s Community
Foundation? If so, please state the relationship.
Please return the completed form marked Confidential to:
Roz Richards, Business Support
South Yorkshire Community Foundation, The Campus,
Pack Horse Lane, High Green, Sheffield S35 3HY
or email: rrichards@sycf.org.uk
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Criminal Convictions/Disciplinary Proceedings
Page 9 of 10
Criminal Convictions
The amendments to the Exceptions Order 1975 (2013) provide that certain spent convictions and
cautions are 'protected' and are not subject to disclosure to employers, and cannot be taken into
account.
Have you ever been convicted, or received a caution, warning or final reprimand, for an offence that
will not be filtered from the PNC by the DBS? South Yorkshire Community Foundation abides by the
DBS Code of Practice, which means any conviction disclosure would not necessarily be a bar to
employment, but failure to disclose information relating to any convictions etc, could lead to
withdrawal of an offer of employment.
Guidance and criteria on the filtering of these cautions and convictions can be found on the
Disclosure and Barring Service website.
YES
NO
If so, please give details.
Disciplinary Proceedings
Please provide details of any disciplinary actions or investigations that you have been subject to, that
are ongoing or still live on your records.
DECLARATION
The information contained in this form is, to the best of my knowledge, accurate and complete.
Signed …………………………………….. Date …………….………………………
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Page 10 of 10
Privacy Notice
SYCF is required to collect, store and process the information contained about you in this
form in order to assess your application and adhere to our Equal Opportunities and
Diversity Policy. Our Privacy Policy lists your information privacy rights (available on our
website), which include the right to access the information we keep about you. Information
will not be shared with any third parties without your consent. For candidates who do not
gain employment with us, your information will be kept for the duration of your relationship
with us and will then be deleted after one year. For candidates who do gain employment
with us, your information will be kept for the duration of your contract and will then be
deleted after six years.
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SOUTH YORKSHIRE COMMUNITY FOUNDATION LIMITED
25,500 - 26,500 per year (pro rata)
South Yorkshire
Part-time
JOB DESCRIPTION Grants Officer Part-time role, fixed term contract for 2 years: 30 hours per week Salary: £25,500 - £26,500 per year (pro rata) depending on experience Key Relationships: Grants and Partnerships Manager and other Grants Officers; Head of Philanthropy and Programmes and staff in the Philanthropy Team. Other relationships include Chief Executive, Finance Manager, and the South Yorkshire Funding Advice Bureau (SYFAB) Team. Key external relationships include community and voluntary sector groups. Role To work within our small team and under the guidance of our Grants and Partnerships Manager to efficiently deliver South Yorkshire’s Community Foundation’s (SYCF) varied grants programmes by: • Reading, assessment and due diligence on grant applications against a variety of different grant programmes • Supporting community organisations during application and during the term of their grants • Evaluating reports from grant recipients to understand and communicate the impact of our funding Key Responsibilities: Grant assessment and pre-award support: • Answer queries by phone and email from individuals and community groups about eligibility for grants programmes, and supporting community organisations to apply for funding • Undertake due diligence and assessment of grant applications against the criteria and priorities set for the grant’s programmes, often working to tight deadlines • Represent the Foundation at events to promote grants programmes • Work with other members of the grants team to maximise use of our in-house CRM database (Salesforce), including tracking applications, recording assessments, contacting applicants, recording grant allocations, receiving monitoring and reporting impact • Support volunteer decision making panels, including preparation of papers summarising applications and assessments, providing advice and recording decisions Registered office address: South Yorkshire Community Foundation Ltd, The Campus, Pack Horse Lane, High Green, Sheffield, S35 3HY Grant Enquiries: 0114 242 4294 | General Enquiries: 0114 242 4857 | Email: hello@sycf.org.uk | Website: www.sycf.org.uk Registered Charity Number: 110947 | Company limited by guarantee registered in England & Wales number: 7545536 • Allocation of funds including liaison and support for our donors (in collaboration with the Philanthropy team) • Work closely with the SYFAB team to provide information, advice and guidance to community organisations. • Visiting groups to support them during the application process and term of delivery. Reporting and evaluation: • Evaluate interim and end of grant reports from funded groups to understand the outcomes achieved and any problems encountered • Collate and report outcomes to understand and communicate the impact of SYCF’s funding General: • Contribute to the development of grant-making policies, processes and procedures • Keep informed about voluntary sector and relevant policy issues • Participate in team-working and staff development activities, attend training events, team meetings and network meetings with UK Community Foundations (UKCF) • Carry out other duties appropriate to the role and within the office as may be delegated by the Chief Executive, Head of Philanthropy and Programmes and the Grants and Partnerships Manager Person specification Attitudes • Committed to improving the quality of life for our communities and supporting organisations to create healthier, safer and better places to live. • Conscientious, reliable and methodical • Demonstrates commitment to the principles of equal opportunities and respecting diversity and inclusion • Willingness to undertake occasional evening/weekend duties and travel across South Yorkshire • A good team player who can support colleagues • Willingness to adhere to the Foundation’s values Skills • Excellent written, verbal and communication skills • Organised and can manage a varied workload • Attention to detail Essential Experience • Excellent computer and administrative skills, with experience of Microsoft Office - Outlook, Word, Excel Registered office address: South Yorkshire Community Foundation Ltd, The Campus, Pack Horse Lane, High Green, Sheffield, S35 3HY Grant Enquiries: 0114 242 4294 | General Enquiries: 0114 242 4857 | Email: hello@sycf.org.uk | Website: www.sycf.org.uk Registered Charity Number: 110947 | Company limited by guarantee registered in England & Wales number: 7545536 • Accurate processing of information and writing of concise, clear reports for internal and external use. • Experience of working with data bases and CRM systems, particularly Salesforce. • Understanding of the voluntary and community sector • Analysis of grant applications and making recommendations on them Desirable Experience • Understanding of communities and need in South Yorkshire • Experience of working on externally funded programmes • Familiarity with legal and financial requirements for charities, community groups and social enterprises Terms: • The job will involve travel within South Yorkshire area and sometimes beyond so access to a car and a full, clean driving license would be advantageous. • Holidays will be pro rata 25 days a year plus bank holidays. • Flexible working is available where appropriate. Our office is open 9am – 5pm Monday – Friday. • After three months employment, auto-enrolment into the People’s Pension scheme, with employer’s contribution of 4% of pensionable pay and employee’s contribution of 4% of pensionable pay (you can choose to opt out) • After twelve months employment, access to the Westfield Health Scheme level 2, covering optical, dental and other health care Registered office address: South Yorkshire Community Foundation Ltd, The Campus, Pack Horse Lane, High Green, Sheffield, S35 3HY Grant Enquiries: 0114 242 4294 | General Enquiries: 0114 242 4857 | Email: hello@sycf.org.uk | Website: www.sycf.org.uk Registered Charity Number: 110947 | Company limited by guarantee registered in England & Wales number: 7545536