JOB DESCRIPTION

Grants Officer
Part-time role, fixed term contract for 2 years: 30 hours per week

Salary: £25,500 - £26,500 per year (pro rata) depending on experience

Key Relationships:
Grants and Partnerships Manager and other Grants Officers; Head of Philanthropy and
Programmes and staff in the Philanthropy Team.  Other relationships include Chief
Executive, Finance Manager, and the South Yorkshire Funding Advice Bureau (SYFAB)
Team. Key external relationships include community and voluntary sector groups.

Role
To work within our small team and under the guidance of our Grants and Partnerships
Manager to efficiently deliver South Yorkshire’s Community Foundation’s (SYCF) varied
grants programmes by:

•  Reading, assessment and due diligence on grant applications against a variety of

different grant programmes

•  Supporting community organisations during application and during the term of their

grants

•  Evaluating reports from grant recipients to understand and communicate the impact

of our funding

Key Responsibilities:

Grant assessment and pre-award support:

•  Answer queries by phone and email from individuals and community groups about
eligibility for grants programmes, and supporting community organisations to apply
for funding

•  Undertake due diligence and assessment of grant applications against the criteria
and priorities set for the grant’s programmes, often working to tight deadlines

•  Represent the Foundation at events to promote grants programmes
•  Work with other members of the grants team to maximise use of our in-house CRM
database (Salesforce), including tracking applications, recording assessments,
contacting applicants, recording grant allocations, receiving monitoring and
reporting impact

•  Support volunteer decision making panels, including preparation of papers

summarising applications and assessments, providing advice and recording
decisions

Registered office address: South Yorkshire Community Foundation Ltd, The Campus, Pack Horse Lane, High Green, Sheffield, S35 3HY
Grant Enquiries: 0114 242 4294 | General Enquiries: 0114 242 4857 | Email: hello@sycf.org.uk | Website: www.sycf.org.uk
Registered Charity Number: 110947 | Company limited by guarantee registered in England & Wales number: 7545536

•  Allocation of funds including liaison and support for our donors (in collaboration with

the Philanthropy team)

•  Work closely with the SYFAB team to provide information, advice and guidance to

community organisations.

•  Visiting groups to support them during the application process and term of delivery.

Reporting and evaluation:

•  Evaluate interim and end of grant reports from funded groups to understand the

outcomes achieved and any problems encountered

•  Collate and report outcomes to understand and communicate the impact of SYCF’s

funding

General:

•  Contribute to the development of grant-making policies, processes and procedures
•  Keep informed about voluntary sector and relevant policy issues
•  Participate in team-working and staff development activities, attend training events,
team meetings and network meetings with UK Community Foundations (UKCF)

•  Carry out other duties appropriate to the role and within the office as may be

delegated by the Chief Executive, Head of Philanthropy and Programmes and the
Grants and Partnerships Manager

Person specification

Attitudes

•  Committed to improving the quality of life for our communities and supporting

organisations to create healthier, safer and better places to live.

•  Conscientious, reliable and methodical
•  Demonstrates commitment to the principles of equal opportunities and respecting

diversity and inclusion

•  Willingness to undertake occasional evening/weekend duties and travel across

South Yorkshire

•  A good team player who can support colleagues
•  Willingness to adhere to the Foundation’s values

Skills

•  Excellent written, verbal and communication skills
•  Organised and can manage a varied workload
•  Attention to detail

Essential Experience

•  Excellent computer and administrative skills, with experience of Microsoft Office -

Outlook, Word, Excel

Registered office address: South Yorkshire Community Foundation Ltd, The Campus, Pack Horse Lane, High Green, Sheffield, S35 3HY
Grant Enquiries: 0114 242 4294 | General Enquiries: 0114 242 4857 | Email: hello@sycf.org.uk | Website: www.sycf.org.uk
Registered Charity Number: 110947 | Company limited by guarantee registered in England & Wales number: 7545536

•  Accurate processing of information and writing of concise, clear reports for internal

and external use.

•  Experience of working with data bases and CRM systems, particularly Salesforce.
•  Understanding of the voluntary and community sector
•  Analysis of grant applications and making recommendations on them

Desirable Experience

•  Understanding of communities and need in South Yorkshire
•  Experience of working on externally funded programmes
•  Familiarity with legal and financial requirements for charities, community groups and

social enterprises

Terms:

•  The job will involve travel within South Yorkshire area and sometimes beyond so

access to a car and a full, clean driving license would be advantageous.

•  Holidays will be pro rata 25 days a year plus bank holidays.
•  Flexible working is available where appropriate. Our office is open 9am – 5pm

Monday – Friday.

•  After three months employment, auto-enrolment into the People’s Pension scheme,
with employer’s contribution of 4% of pensionable pay and employee’s contribution
of 4% of pensionable pay (you can choose to opt out)

•  After twelve months employment, access to the Westfield Health Scheme level 2,

covering optical, dental and other health care

Registered office address: South Yorkshire Community Foundation Ltd, The Campus, Pack Horse Lane, High Green, Sheffield, S35 3HY
Grant Enquiries: 0114 242 4294 | General Enquiries: 0114 242 4857 | Email: hello@sycf.org.uk | Website: www.sycf.org.uk
Registered Charity Number: 110947 | Company limited by guarantee registered in England & Wales number: 7545536