VINEYARD CHURCHES UK AND IRELAND
27,765 - 30,603 per year
VCUKI Financial and Legal Office (FLO)
Full-time
FLO ADMINISTRATOR Job Description 20th February 2025 Job Title: Administrator Purpose: To support the Finance and Legal Team FLT with administration. Reporting to: General Counsel (GC) Terms: This is a full-time position on a permanent basis. This job description should be viewed in conjunction with a contract of employment (for terms of employment) Salary: £ 27,765 - £30,603 per annum FT (depending on experience) Location: VCUKI Financial and Legal Office (FLO) Overall Responsibilities This role's main responsibilities will be to support the General Counsel (GC) and Finance and Legal Team (FLT) with administration. This will include policy and legal administration, safeguarding and HR administration, basic financial administration, and general office administration. 1 Administrator Job Description Legal administration ● Supporting the GC in their work with general admin support. ● Policy administration - manage, review, amend and draft VCUKI policies as directed by the GC. ● Research key legislative and policy areas and help draft documentation for use by VCUKI and affiliated churches. ● Assist the Finance and Legal Team with general administration and information requests. ● Data protection administration – supporting role in management of VCUKI data practices following statutory requirements and VCUKI policy. ● Management and creation of resources on the VCUKI Stack Website. ● Assist with drafting a quarterly Trustee Newsletter to be sent out to church trustees and senior pastors. ● Contract management and creation - Creating agreements from pre-approved templates and arranging for the completion of agreements as directed by the GC. ● Training and support - You may be required to support and train other members of the VCUKI staff team, as directed by the GC. Safeguarding administration ● Administration of DBS / Access NI / PVG Scheme checks with support from the VCUKI Safeguarding Co-Ordinator. Finance administration ● Data Entry: Inputting financial transactions into accounting software, including invoices and receipts. ● Filling and record-keeping. ● Reviewing and processing staff expenses. 2 ● Processing expenses, mileage claims. General Tasks ● General office work and support to the Finance and Legal Team including: ○ General communications ■ Answering the phone with a high level of courtesy and professionalism - directing calls/taking messages for staff. ■ Replying to email enquiries in shared mailboxes and forwarding queries to relevant staff members. ○ File and document administration. ○ Typing up minutes and notes from FLO meetings. ○ Proofreading documents. ○ Supporting VCUKI HR Advisor with ad hoc HR administration. ○ Diary management and meeting facilitation ○ Ad hoc project work. The duties listed are not exhaustive and may be varied from time to time as dictated by the changing needs of the Vineyard Churches. The post holder will be expected to undertake other duties as appropriate and as requested by his/her manager. 3
FLO ADMINISTRATOR PERSON SPECIFICATION ITEM ESSENTIAL DESIRABLE QUALIFICATIONS Educated to Honours Degree level or equivalent in professional qualification. OR Relevant administrative experience in an administrative role for a SME or larger organisation. Good all-round level of education to include Maths and English at GCSE level (Grade 4-9 / A- C), or equivalent. Must possess a strong aptitude for quickly learning and mastering new concepts and skills. Highly organised, administratively minded with a strong ability to give attention to detail, ensuring accuracy and precision in all tasks. Good communication skills are essential, with the ability to clearly and concisely convey information to audiences with varying levels of understanding. SKILLS/ABILITIES Good typing skills and an ability to type at a rate of 40 – 60 words per minute. Good writing skills, including the ability to draft clear and concise documents for a variety of audiences. A good level of IT literacy, specifically the ability to effectively utilise word processing and spreadsheet software to create and manage documents and data. Ability to work on own initiative as well as part of team. To be able to anticipate challenges in the workplace and be ready to meet them. Experience of calendar and email management WORK EXPERIENCE Evidence of ability to understand policy documents KNOWLEDGE A basic understanding of data protection and legal compliance. A basic understanding of safeguarding. An understanding of, and commitment to, equal opportunities and the core values of VCUKI. 1 FLO Administrator Person Specification Educated to degree level (2:2 or higher) Excellent communication skills, with the ability to clearly and concisely convey complex information to senior managers and team members. Excellent typing skills with an ability to type at a rate of 60 – 90 words per minute. Excellent writing skills. Ability to draft policy documents. A high level of IT literacy Excellent multitasking, problem- solving and decision-making skills Experience or working with complex policy or legal documents. Good or excellent understanding of charity law, data protection and/or legal compliance. Good or excellent knowledge of key safeguarding issues affecting churches. An understanding of the vision, values and ethos of the UK Vineyard Churches and to be able to work within that framework. HOW IDENTIFIED (Delete/add as appropriate) Application Application Application Application Interview Application Interview Interview Application Application Interview Application Application Application Interview Application Interview Application Interview Interview References