THE ROYAL COLLEGE OF ANAESTHETISTS
Membership, Media and Development
Full-time
Media and Communications Officer Directorate: Membership, Media and Development Reports to: Interim Head of Communications and Marketing Band: B 1.1 Job purpose To provide media relations and communications support to promote the College, its work and the specialty of anaesthesia. Working within a small communications team, the Media and Communications Officer plays a lead role in identifying and responding to media opportunities. This role also plans and implements communications activity to support the College’s strategic aims and embed our values. 1.2 Key tasks and responsibilities Media Relations • Draft and edit compelling written materials, including media releases, statements, opinion and comment pieces, letters to editors and lines against enquiry, aligned with College strategic aims • Manage day-to-day proactive and reactive media relations, building and maintaining good relationships with journalists • • Develop and implement media plans for College outputs, including researching relevant outlets and journalists, working up pitches and sending out media releases Set up media interviews, brief spokespeople and coordinate media training where appropriate Log media enquiries and advise College spokespeople on responses, ensuring internal sign off process is observed • • Carry out media monitoring and horizon-scanning to monitor reputation and identify opportunities for outreach • Maintain the media contacts database, ensuring compliance with General Data Protection Regulation (GDPR) • Provide summaries of media coverage and progress against key performance indicators (KPIs) for internal reporting and evaluation • Provide out-of-hours contact and support for media as part of a rota Communications • Work with the Associate Director of Marketing and Communications to develop communications plans / campaigns to support promotion of, and engagement with, College products and outputs, such as publications, research and events. This will include identifying different audiences and the most appropriate channels for reaching them and distilling key messages • Plan, source and write engaging content for a range of channels to promote the College’s work, engage our members and communicate key messages. This will include producing content for websites, email newsletters, social media platforms, speaker notes, publications and video Page 1 of 2 • Oversee and provide editorial support to colleagues to ensure content is of a high standard and consistent with the College’s brand and tone of voice • Contribute to the development and maintenance of an organisation-wide activity and content planner • Respond to general communications enquiries from teams across the College • Update the College website • Work with colleagues in the People and Culture Team on internal communications • Contribute to the management of the College’s social media channels. This is primarily the responsibility of the Communications Officer but this role will fulfil this responsibility in their absence Other Duties • Work proactively with the Communications Officer to ensure all College • communications are aligned Support the Communications Officer with general communications and social media, as necessary 1.3 Qualifications, skills, knowledge and experience • Experience of translating complex / technical information into clear and succinct messages for different audiences • Experience of working with the media, providing proactive and reactive media relations • Experience of writing media releases, opinion pieces and general articles, ideally on health subjects • Experience of identifying media opportunities and pitching to journalists / media outlets • Experience of working within a fast-paced communications environment • Excellent written communications skills, with the ability to write, edit, proofread and optimise content for different audiences and platforms • Ability to make a case for a particular course of action and to gain buy-in from internal stakeholders • Excellent attention to detail, project management and organisational skills • Strong interpersonal skills, with the ability to build productive working relationships quickly, including with senior stakeholders • A team-player, willing to contribute across the wider team as required and to undertake routine administrative tasks • Ability to prioritise tasks in the face of competing demands and manage expectations of internal stakeholders • Good working knowledge of the media landscape and an understanding of what works well to achieve coverage • Broad knowledge of best practice for digital and social platforms, tools and trends • Knowledge of, and interest in, the healthcare sector and the NHS and an awareness of the issues that may affect the College Desirable: • Communications / marketing / public relations / media qualification Signature: .................................................................................................................................. 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Education Content Coordinator Directorate: Membership, Media and Development Reports to: Head of Content Band: B 1.1 Job purpose The Education Content Coordinator organises digital educational content to support the College’s education and simulation programme. As well as oversees and supports the development of the College’s e-Learning platform (e-LA), podcasts and video content. This role collaborates with the Education and Events Team to coordinate and plan event content to populate digital delivery channels, which develops and educates anaesthetists at every stage of their career. 1.2 Key tasks and responsibilities Education and Learning Content • Develop, maintain and evaluate the College’s educational resources using various media including videos, podcasts and e-learning across multiple delivery channels targeting agreed audiences • Work with the Education and Events Team, and Education and Professional Development committee to integrate the College’s education content, aiding the development of new courses and events, when required • Horizon scan for developments in medical education and e-learning, and feedback to line manager for improvements within the College Support the development of the College’s global education activities • • Evaluate and support the College’s existing face to face and digital educational resources • Manage digital content platforms including the RCoA website, Vimeo and Audioboom to ensure employee and member usability, as well as reporting usage figures • Work collaboratively with peers at partner organisations, funders and external stakeholders such as other Royal Colleges, higher education institutions and industry • Work collaboratively, sharing knowledge and supporting employees, committees, faculties, directors and council members to develop and manage world class educational content • Work with the Membership Engagement Team to drive the development and promotion of the College’s education programmes to meet the needs of members • Work collaboratively with the College’s Marketing and Communications Team to ensure all digital resources are promoted and marketed to the relevant audience Simulation • Coordinate and support the development and implementation of a simulation strategy, as well as the day-to-day work of the simulation committee • Contribute, monitor and maintain effective plans to implement the simulation strategy • Coordinate and maintain a list of regional simulation leads across the UK • Provide a support network and forum for sharing good practice for simulation leads Page 1 of 3 • Provide administrative help to the Simulation Working Group and regional simulation leads • Plan, develop and support the delivery of meetings and events for simulation leads • Maintain relationships with external simulation stakeholders including Association for Simulated Practice in Healthcare (ASPiH) and other Royal Colleges Coordinator of e-Learning Anaesthesia • Work with the e-Learning anaesthesia leads and eLearning for HealthCare Team to develop and maintain monthly system usage reports • Oversee the development, delivery and promotion of e-Learning anaesthesia • Provide advice and support to anaesthetists and junior doctors accessing e-Learning anaesthesia, including communication, social media and end-to-end system support • Develop proposals and ideas for furthering the use and promotion of e-Learning anaesthesia as part of the wider RCoA education programme • Coordinate and document contractual agreements with instructional designers, as well as Intellectual Property Rights agreements with authors and editors • Develop effective and constructive relationships with the e-Learning for Healthcare team, eIntegrity, Health Education England and eLearning managers in other institutions Events and Other Educational Initiatives • • Take responsibility for the delivery of courses and projects within a designated portfolio Support and develop face to face and digital educational materials that aid the delivery of College events • Ensure regulatory compliance of all education activities and e-learning • Investigate, monitor and evaluate projects and events against the education strategy Other Duties • Deputise for members of the Education and Events Team, as and when required • Build excellent working relationships with relevant internal departments and employees to support the organisational strategy and departmental plans Support and assist the Education and Events Team members, as required • • Represent the College at external meetings (occasional travel and overnight stays outside London may be required) 1.3 Qualifications, skills, knowledge and experience • Proven experience of successfully working in a comparable education environment • Experience of committee servicing and administrative support • Experience of being self-motivated, whilst successfully working under pressure on more than one project at once • Experience of successfully marketing educational content and events • Excellent communication skills; both verbal and written • Ability to manage time, including being able to work to deadlines • Excellent IT skills including Microsoft Office, databases, online content editing (video and audio), and social media platforms • Knowledge of how to display educational content online using a variety of online tools • Excellent attention to detail and a hardworking, organised approach • Proven team player, who demonstrates a willingness to share information with an ability to communicate positively and effectively with colleagues Signature: .................................................................................................................................. 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Research Project Assistant Directorate: Clinical Quality and Research Reports to: Research Manager Band: A 1.1 Job purpose This role supports the efficient delivery of national healthcare research projects and other ongoing workstreams within the Research Team. This includes general administration, meeting preparation and note taking, and answering queries. This role is outward facing, involving liaison with hospital departments, senior clinicians, other key national stakeholders and the public. 1.2 Key tasks and responsibilities Secretarial and Committee Servicing • Act as secretary, or deputy to all committees, sub-groups or meetings relating to assigned projects, including drafting agendas and minutes, document management, travel arrangements and expenses General Administration Support • Provide administrative support to all assigned research projects • Respond to general enquiries and act as a first point of contact for all assigned projects and other research-related matters • Maintain databases for, and maintain regular contact with, research project stakeholders throughout the duration of each project • Maintain and support research networks • Organise and provide support to the research clinical leadership and advisors • Maintain a working knowledge of ongoing pieces of work within the Research Team and provide administrative support to other members, as and when required • Organise all relevant filing used in the projects • Log responses to all mail (written and electronic), telephone calls and general queries related to the projects and track responses and feedback to queries Support administration of other work such as preparation of project annual reports, external reviews, research-related events and other activities • • Work both independently and in conjunction with other members of the Research Team and wider RCoA • Undertake any other duties, which may be required to develop the infrastructure and ongoing administration of Research Team projects Helpdesk and Inbox Management • Provide high quality, day to day helpdesk and inbox service to research projects as required • Execute high quality customer service at all times Page 1 of 2 Communications and Customer Service • Provide first line support to research project data entry web-tool users, including, capturing and logging user problems and proactively dealing with user issues • Update, develop and maintain content for research project websites as required • Provide stakeholder communication including updating project documentation and newsletters • Attend and operate RCoA stands at relevant events and conferences, both internal and external, virtual and face-to-face 1.3 Qualifications, skills, knowledge and experience • Experience of handling administrative work of a considerable variety and prioritising successfully • Experience of supporting designated projects or programme of work • Experience of organising meetings and note taking • Experience of dealing with confidential and/or sensitive data • Proven, self-starter and team player who sets and delivers high standards • Good communication and interpersonal skills • Excellent time management, including ability to work under pressure and to deadlines • Ability to use standard Microsoft software including MS Teams and ability to “pick up” bespoke packages (training will be given) and adapt for use • Professional, conscientious and thorough approach • Ability to form good working relationships at all levels • • Ability to maintain composure when dealing with various urgent issues simultaneously • Ability to handle challenging people and situations with discretion, tact and diplomacy Friendly and competent manner, both face to face and on the telephone Signature: .................................................................................................................................. Name: ........................................................................................................................................ Date: .......................................................................................................................................... Page 2 of 2
JOB DESCRIPTION – Member of the Portfolio Assessment Group Job Title: Member of the Portfolio Assessment Group Responsible to: Chair of the Portfolio Assessment Group Accountable to: Chair of the Portfolio Pathway (formally CESR) Executive Committee THE PURPOSE The purpose of the Portfolio Assessment Group is to carry out those functions necessary to enable the College to make recommendations to the General Medical Council (GMC), regarding those matters about which the GMC must be satisfied for the purpose of carrying out the functions conferred on that authority by the General and Specialist Medical Practice (Education, Training and Qualifications) Order. DUTIES AND RESPONSIBILITIES • To play an active role in the assessment of individual applications for entry to the GMC Specialist Register To engage in the continuous development of processes and procedures to support the assessment of knowledge, skills and experience in accordance with the GMC’s regulations and guidelines To be fully conversant with GMC regulations in relation to portfolio pathways and keep up to date with changes To give full and fair consideration to equality and diversity whilst ensuring that the integrity of the portfolio pathway is upheld To uphold the vision and values of the RCoA To draw any matter of concern to the attention of the Chair of the Portfolio Pathway Executive Committee • • • • • COMMITMENT The role holder will be expected to commit to at least six meetings per year (one in person) and evaluate a minimum of four applications per year, and more frequently if the workload so requires. The normal term will be three years, renewable for a further three years. Further extension may be granted at the discretion of the Portfolio Pathway Executive Committee. All applicants must declare any potential conflicts of interest as part of their application. Please include details of any such conflicts, including positions such as GMC Specialist Application Associate involved in assessing Portfolio Pathway applications. Additionally, it is essential that appointed assessors promptly notify us of any conflicts of interest that arise during their tenure, including the assumption of roles referenced above. PERSON SPECIFICATION – Member of the Portfolio Assessment Group Professional Requirements Essential Practising substantive consultant anaesthetists in the NHS Member of the Royal College of Anaesthetists in good standing Possession of full GMC registration, without limitation Professional/Technical and Occupational Training Essential Demonstrable commitment to ongoing assessment and training October 2024 Equality and diversity training within the last three years Participation in revalidation, annual appraisal and adherence to CPD requirements Have status as a recognised trainer/be on the Recognition of Trainers register Desirable Attendance as an observer of a Portfolio Assessment Group meeting, either remotely or in person Experience Essential Active involvement and commitment to education and training Minimum of one years’ experience as an Educational Supervisor Desirable Previous experience of gaining GMC specialist registration through the Portfolio Pathway process Previous experience as a Head of School, Training Programme Director, Regional Adviser, Deputy Regional Adviser or College Tutor Skills and Knowledge Essential Excellent written and verbal communication skills Thorough knowledge of the current CCT programme in anaesthesia Team player Demonstration of courtesy, fairness and non-discrimination to applicants and fellow group members Personal Attributes Essential Highly self-motivated Meticulous attention to detail Ability to form excellent working relationships Friendly and consultative attitude Willingness to contribute to the wider aims of the College strategy to support the Portfolio Pathway process EXPENSES The reasonable travel, accommodation and subsistence expenses of those invited to attend Portfolio Assessment Group meetings shall be met in accordance with published College guidance, if required. Those attending meetings as representatives of external organisations will not be offered expenses except with the Chair of the Portfolio Pathway Executive Committee and Director’s prior knowledge and approval.
THE ROYAL COLLEGE OF ANAESTHETISTS
The Royal College of Anaesthetists (RCoA)
Part-time
Clinical Advisor (systematic literature review) Role Clinical advisor for systematic literature review: the Guidelines for the Provision of Anaesthetic Services (GPAS) Organisation The Royal College of Anaesthetists (RCoA) ROLE DESCRIPTION Summary This role will work in collaboration with the chapter authors and RcoA staff and would suit anaesthetists of any grade with the appropriate expertise. The role involves working with the research scientist [a professional systemic literature reviewer with no anaesthetic expertise] to help develop relevant search terms, define inclusion and exclusion criteria, help to reduce down the number of abstracts presented to authors, and working closely with GPAS authors to highlight relevant literature. Applicants will have experience of conducting systemic literature reviews themselves. They will have an understanding of guideline development processes, critical appraisal methods and have demonstrated an interest in research methodology. Applicants will have experience of working with multi-professional committees or working groups and should demonstrate the ability to work to defined timeframes. Excellent verbal and written skills are required, along with an ability to communicate complex issues to differing audiences Responsibilities The post holder will be supported by the GPAS coordinator who will be responsible for the overall project management, organising meetings and coordinating the logistics of performing evidence reviews and consultations. Literature review support • Work with the research scientist and chapter authors to develop a search strategy including search terms • Develop criteria against which papers are included or excluded from analysis when required • Organise and categorise papers found and conduct a second title sift • Work with the chapter authors to review and contribute to the evidence for the chapter recommendations General • Complete a ‘Declaration of Interests’ form • Participate in discussion and decision making Page 1 of 2 Conditions (e.g. time commitments, length of appointment) • Work with RCoA staff and the authors as required at and between meetings Chapter development • The post holder may be required to attend meetings (held on MS Teams) with the research scientist, RCoA staff and the chapter authors as necessary. • All necessary and reasonable expenses will be met by the RCoA. • Appointment will be for one year, or until the chapter is completed • The role holder will be acknowledged as a secondary author on the GPAS chapter (listed immediately below the authors on the first page of the document) PERSON SPECIFICATION Essential Criteria Experience • Experience of conducting systemic literature reviews • Credible level of experience of expert committee work or standards setting work in a relevant setting • A demonstrated interest in undertaking research in anaesthesia • Current or recent clinical and/ or academic role in anaesthesia Skills Evidence of excellent verbal and written communication skills Knowledge A detailed knowledge of anaesthesia Other Evidence of being able to work to deadlines Page 2 of 2
THE ROYAL COLLEGE OF ANAESTHETISTS
The Royal College of Anaesthetists (RCoA)
Part-time
Literature Reviewer (GPAS) Role Literature Reviewer: Guidelines for the Provision of Anaesthetic Services (GPAS) Organisation The Royal College of Anaesthetists (RCoA) ROLE DESCRIPTION Summary This role will work in collaboration with the chapter authors and RcoA staff and would suit anaesthetists of any grade with the appropriate expertise. The role involves working with the research scientist [a professional systemic literature reviewer with no anaesthetic expertise] to help develop relevant search terms, define inclusion and exclusion criteria, help to reduce down the number of abstracts presented to authors, and working closely with GPAS authors to highlight relevant literature. Applicants will have experience of conducting systemic literature reviews themselves. They will have an understanding of guideline development processes, critical appraisal methods and have demonstrated an interest in research methodology. Applicants will have experience of working with multi-professional committees or working groups and should demonstrate the ability to work to defined timeframes. Excellent verbal and written skills are required, along with an ability to communicate complex issues to differing audiences Responsibilities The post holder will be supported by the GPAS coordinator who will be responsible for the overall project management, organising meetings and coordinating the logistics of performing evidence reviews and consultations. Literature review support • Work with the research scientist and chapter authors to develop a search strategy including search terms • Develop criteria against which papers are included or excluded from analysis when required • Organise and categorise papers found and conduct a second title sift • Work with the chapter authors to review and contribute to the evidence for the chapter recommendations General • Complete a ‘Declaration of Interests’ form • Participate in discussion and decision making Page 1 of 2 Conditions (e.g. time commitments, length of appointment) • Work with RCoA staff and the authors as required at and between meetings Chapter development • The post holder may be required to attend meetings (held on MS Teams) with the research scientist, RCoA staff and the chapter authors as necessary. • All necessary and reasonable expenses will be met by the RCoA. • Appointment will be for one year, or until the chapter is completed • The role holder will be acknowledged as a secondary author on the GPAS chapter (listed immediately below the authors on the first page of the document) PERSON SPECIFICATION Essential Criteria Experience • Experience of conducting systemic literature reviews • Credible level of experience of expert committee work or standards setting work in a relevant setting • A demonstrated interest in undertaking research in anaesthesia • Current or recent clinical and/ or academic role in anaesthesia Skills Evidence of excellent verbal and written communication skills Knowledge A detailed knowledge of anaesthesia Other Evidence of being able to work to deadlines Page 2 of 2
Recruitment and Learning & Development Partner Directorate: People and Operations Reports to: Head of People and Culture Band: C 1.1 Job purpose This is a hybrid role that bridges Learning and development (L&D) and Recruitment to ensure the College attracts, recruits and develops the right talent while fostering a culture of continuous learning and growth. As a key member of the People and Culture Team, you will lead on shaping and delivering the College’s L&D framework and initiatives, fostering a culture of continuous learning, promoting inclusivity in recruitment and ensuring talent is identified, supported, and nurtured. You will be responsible for managing the end-to-end recruitment process and designing, developing, and delivering learning interventions that build organisational capability and resilience. This includes maintaining strong candidate engagement throughout the recruitment journey and partnering with managers to equip them with tools and guidance to attract, hire and develop high-performing teams. 1.2 Key tasks and responsibilities Learning and Development First point of contact for employees on queries relating to L&D • • Define and deliver a comprehensive learning needs analysis and develop a L&D plan for the College • Design and deliver engaging, innovative and accessible training content using best practice methods, tailored to organisational needs • Develop and deliver the College’s Leadership and Management Development Programme Lead on the development and management of the College’s eLearning offer • • Coordinate and administer all L&D activities to ensure smooth and effective delivery • Design and deliver impactful EDI-focused learning initiatives to promote inclusivity • Champion a culture of continuous learning and professional development across the College • Apply L&D best practices to continuously improve approaches and introduce fresh, • • innovative thinking Facilitate coaching and training initiatives aimed at enhancing performance and capability Identify and source apprenticeship frameworks to address skills gaps and support workforce development • Promote secondments and cross-functional working opportunities to encourage collaboration and break down silos • Manage the training request process and maintain accurate tracking of activity and expenditure Page 1 of 3 • Manage the annual eLearning cycle, ensuring timely completion of mandatory training and escalating non-compliance to relevant line managers Recruitment • Manage the end-to-end recruitment process for all College vacancies • • Manage the RCoA Careers Team inbox; ensuring emails are reviewed and responded First point of contact for all recruitment queries and advice to in a timely and efficient manner • Manage the College’s Authority to Recruitment (ATR) process, ensuring all ATRs and approval are stored for future reference and auditing purposes • Provide hiring managers with advice on the recruitment and selection process from role release through to offer, in line with the College’s Recruitment Policy, promoting EDI at all times • Work closely with hiring managers to produce accurate and legally compliant job descriptions and job adverts Identify appropriate job boards / platforms to place our adverts • • Manage the RCoA Careers page, ensuring it is fit for purpose, engaging and up to date • Review all applications received and provide hiring managers with a shortlist, based • on their requirements Liaise with candidates (internal and/or external) and coordinate telephone, face-to- face and remote interviews and/or assessment days • Act as an interview panel member, as and when required • Provide candidates with constructive feedback during and after the recruitment and selection process • Extend employment offers to successful candidates Other Duties • Ensure all HR Information Systems (HRIS) and data is used and maintained in line with the College’s HR and Information Governance policies, and GDPR 1.3 Qualifications, skills, knowledge and experience • Demonstrable experience of working in a Learning and Development role, including the design and delivery of training programmes • Experience of managing end-to-end recruitment processes • Experience of e-Learning platforms and digital learning tools • Experience of designing and delivering Leadership and Management Programmes • Ability to evidence innovative approaches to identifying learning gaps and creative development of learning solutions • Ability to engage and collaborate effectively across the organisation at all levels • Ability to effectively manage competing priorities • Active listening and coaching skills • Excellent organisational and communication skills • An innovative and creative mindset • Proficient in the Microsoft 365 suite of productivity apps, particularly Excel, Word, PowerPoint and SharePoint/OneDrive • Professional qualification(s) or certification(s) in Learning and Development, HR or a related field or relevant equivalent knowledge, skills and experience Desirable: • Experience of working in a charity or public sector Page 2 of 3 Signature: .................................................................................................................................. 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