THE GUILDHALL SCHOOL TRUST

GUILDHALL SCHOOL TRUST
Chair of the Board of Trustees

About Us

The Guildhall School Trust (the Trust) is a charity dedicated to advancing the education of students
- current and prospective - of Guildhall School of Music & Drama. We do this by helping to raise
essential funds and support in kind, so that the most talented students of music, drama and
production arts can access the School's world-class training, regardless of their background or
barriers to their training.

The Trust’s Charitable Purposes

•  To advance the education of students and prospective students of the Guildhall School of Music
& Drama in music or drama (including stage management and related production and design)
and any other object considered by the Trustees to be beneficial to the promotion of music and
drama (including stage management and related production and design) at the Guildhall
School; and

•  To support any charitable purpose in which the Guildhall School or any student may engage,
and which promotes music or drama (including stage management and related production and
design).

The Trust fulfils these purposes by making grants to the School, which align with the School's
strategic priorities. The key areas for support include:

•  Scholarships, hardship and emergency funding for exceptionally talented students,

regardless of their social background, ability to pay, or physical and other barriers to their
training. We contribute essential support for over half of the School’s students at both
undergraduate and postgraduate level;

•  Bursaries and infrastructure support for Guildhall’s under-18s programme, helping young

people to find their creative voice;

•  World-class training for artists of music, drama and production arts through the provision

of distinctive degree programmes;

•  Social engagement and outreach projects - ensuring the School nurtures artistic citizens

who enrich the lives of others, encourage public engagement in the arts and make a positive
impact on the world;

•  Research, knowledge exchange and professional development, allowing the School to lead

cultural change in society.

The Role of Chair of the Board of Trustees

Chair of the Board of Trustees is responsible for guiding the Board to ensure its strategic focus on
robust governance, effective financial management and fundraising and successful delivery of its
mission.  Providing effective management of the charity, ensuring that it is solvent, well-run, has a
clear long-term strategic direction and delivers charitable outcomes for which it was established.
The Chair will have an interest in music, drama and for the education of the next generation of
actors, musicians and production artists. They will act as ambassadors for the work of the Trust and
support the fundraising activities essential to our efforts to open the School's world-class training up
to the widest possible talent pool.

The Trust has no employees of its own – it is supported by staff of the School – Finance Department
provides accountancy services; the Development and Alumni Relations Office (DARO) coordinates
all fundraising activity and provides administrative support through the Company Secretary.

Main Duties and Responsibilities

•  To lead in creating the strategic direction of the Trust and evaluate and offer guidance on

new initiatives

•  To take shared responsibility for the day to day running of the charity, including

governance, development, financial reporting, management of risk, use of funds and
investments

•  To safeguard the good name and values of the Trust, acting in the charity’s best interests
•  Regularly monitor the Trust’s performance, ensuring it maintains consistently high

standards of best practice governance

•  To regularly attend Trust board meetings (four per year) and on occasion, additional
meetings, working parties or sub-committees addressing particular strategic matters

•  To support and encourage the contributions of other board members
•  Work closely with the School’s Development team to support fundraising and development
activity for gifts made to the Trust and support the cultivation of potential donors, bringing
their influence and networking skills

•  To act as an ambassador for the work of the Trust with key stakeholders and funders, and to

attend events, performances and other functions

PERSON SPECIFICATION

Experience

•  Proven leadership and strategic thinking skills
•  Significant fundraising experience
•  Strong understanding of charity governance and trustee responsibilities
•  A genuine commitment to the future of music, drama, and production arts
•  Excellent communication and interpersonal abilities
•  Experience managing senior relationships and building consensus

 Key Responsibilities

•  Lead the Board in setting strategy, culture, and direction
•  To employ their expertise, knowledge and experience to the discussions of the board and

ensure that the board reaches sound and inclusive decisions

•  Provide leadership in securing new financial support for scholarships, bursaries, and capital

projects

•  Support the management of the Trust’s endowment to benefit young artists and

practitioners

•  Ensure effective governance, accountability, and compliance
•  Act as spokesperson and champion for the charity
•  Facilitate effective board meetings and promote trustee engagement

 Ambassador

•  Act as a representative of the Trust and Ambassador of the School and students’ creative

activities, to allies/stakeholders, potential funders or supporters;

•  Support the work of the Trust through attendance at student performances and School

fundraising events

Time Commitment/Term of Appointment

Time commitment of approximately 2-3 days per month. Board meetings are held four times a year,
for two hours, and usually take place in the Guildhall School of Music & Drama in London, with a
Teams option for online attendance. Papers are distributed at least one week in advance of meetings.

The Chair is expected to attend all board meetings. They will also join the Finance, Investment and
Risk Sub-Committee. Each year, the Board aims to meet for a half-day strategy planning session.

The position of Chair is voluntary and non-remunerated. Appointment is for a period of three years,
and the Chair may serve a maximum of three terms (nine years).

          Job Description

Job Title: Head of Percussion (CYM)
Department: Centre for Young Musicians - GSMD
Grade: E
Location: Morley College, Oasis Southbank Primary School and other venues linked
to the Centre
Responsible to: Head of Centre for Young Musicians
Responsible for: Departmental Tutors

Appointed Candidates Signature:
Please sign and date here upon receiving your offer of employment
I confirm I have read the Job Description below:

Full Name: ………………………………………………………….

Signature ………………………..………. Date: …………………

Purpose of Post

Heads of Department play a pivotal role at CYM, providing leadership within their department and
contributing to the Centre’s broader development and success. They are responsible for creating
a safe and inclusive learning environment, maintaining high standards of teaching, and ensuring
students make excellent progress. Additionally, they oversee departmental resources and foster
strong relationships with parents, students, and staff, addressing issues as needed to maintain a
positive and productive environment.

Main Duties & Responsibilities

Department Leadership and Management

•  Set the strategic direction for the department, ensuring provision is inclusive, effective, and

aligned with student and Centre needs, as well as CYM’s culture and goals.

•  Provide  leadership  to  all  tutors  within  the  department,  ensuring  consistent  high-quality
tuition.   Monitor tutor performance, offer guidance and feedback and address any issues
or concerns.

•  Work with the Management and Admin team on all aspects of departmental administration,

providing reports and updates as required.

•  Lead  the  recruitment  and  induction  of  departmental  staff,  including  creating  materials,

shortlisting candidates, arranging and conducting interviews and follow-up tasks.

•  Work  with  the  Head  of  Centre  and  Management  and  Admin  Team  on  timetable
creation.   Advise  on  and,  where  necessary,  undertake  timetabling  tasks,  including
assigning  tutors/students  and  ensuring  that  departmental  and  cross-departmental
ensembles are appropriately populated.

Teaching

•  Attend CYM on the 32 Saturdays of the CYM teaching year, teaching students individually
or in groups/ensembles as required, demonstrating expertise and passion for music.

Page 1 of 8

Student Progress and Assessment

•  Monitor  student  progress  across  the  department,  addressing  issues  or  concerns

proactively.

•  Oversee  and  quality-assure  annual  reports,  ensuring  tutors  provide  accurate  and

constructive feedback.

•  Oversee  and  support  exam  preparation  across  the  department,  ensuring  alignment  to

syllabus requirements.

•  Advise on suitable progression pathways for students, which might include further and/or

higher education, or routes into the industry.

•  Conduct auditions for CYM and other activities managed by the Centre (e.g. the London

Schools Symphony Orchestra and London Youth Wind Band holiday courses).

Events, Concerts, and Public Engagement

•  Plan,  coordinate,  and  attend  departmental  events  and  performances  throughout  the

academic year.

•  Ensure the department is represented at both public and internal events, such as the CYM

annual concert, chamber concert, junior concert etc.

Instrument and Resource Management

•  Manage departmental resources, including instruments and sheet music.  Oversee storage

and rentals and keep accurate records.

•  Audit instruments and equipment annually and coordinate maintenance, repair and renewal

as needed.

Collaboration and Communication

•  Foster positive relationships with students, parents, staff, and other external stakeholders.
•  Serve  as  the  main  point  of  contact  for  departmental  inquiries  and  concerns,  addressing

issues promptly and effectively.

•  Promote the centre and recruit students through active involvement with schools and other

contacts.

•  Act as a primary contact for students, parents and staff on Saturdays.

Broader Growth and Development

•  Stay

informed  about  developments
opportunities for professional growth.

in  music  education  and  pedagogy,  seeking

•  Contribute  to  the  Centre’s  development  by  offering  insights  to  enhance  educational
outcomes, Centre effectiveness and efficiency, and actively participating in CYM/GYA-wide
initiatives.

•  Attend half-termly meetings with the Head of Centre and termly department meetings.

Student Support, Inclusion and Wellbeing

•  Monitor  student  attendance  and  conduct,  addressing  issues  and  concerns  in  line  with

relevant policies.

•  Ensure the safety and well-being of all students, reporting any concerns in line with CYM

policies.

•  Follow  all  safeguarding  policies  and  procedures,  acting  as  Deputy  Designated

Safeguarding Lead as required.

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•  Promote inclusivity, diversity, and equality within the department, ensuring all students can

access provision and necessary support.

Health and Safety Compliance

•  Adhere to and regularly review health and safety practices within the department. Follow

and enforce risk assessments and other health and safety policies.

Other

•  Actively seek to implement the City of London’s Occupational Health and Safety Policy in
relation to the duties of the post, and at all times give due regard to the health and safety
of both themselves and others when carrying out their duties.

•  Actively seek to implement the City of London’s Equal Opportunity Policy and the objective

to promote equality of opportunity in relation to the duties of the post.

•  To deputise for the Head of CYM when necessary.
•  To undertake any other duties that may reasonably be requested appropriate to the grade.

Page 3 of 8

Person Specification

Job Title: Head of Percussion (CYM)
Department: Centre for Young Musicians - GSMD
Grade: E
Trent Position number: 19B0097/001
DBS Criterion: Enhanced DBS with children’s barred list
Security Vetting Criterion: No security vetting is required
Politically Restricted Post Criterion: This post is not politically restricted

Please find below the qualifications, experience and technical skills required to undertake this post.
Each criterion will be assessed at application (A), interview (I) or test (T) as indicated below.

Professional Qualifications / Relevant Education & Training / Technical Skills

•  Degree  in  Music  (or  appropriate  professional  experience)  with  a  focus  on  percussion

instruments. (A, I)

•  Extensive  knowledge  and  experience  of  teaching  pedagogy  across  a  wide  range  of
percussion instruments, with a proven track record of working successfully with students of
different ages and abilities. (A, I)

•  Considerable experience of directing ensembles and small groups. (A, I)
•  Comprehensive  knowledge  and  understanding  of  safeguarding,  health  and  safety
regulations,  data  protection,  duty  of  care,  with  the  ability  to  conduct  and  act  on  risk
assessments. (A, I)

•  Strong  leadership,  communication  and  organisational  skills  with  proven  experience  in
managing programmes and priorities, inspiring teams and working collaboratively. (A, I)

•  Ability to co-ordinate and programme musical performances. (A, I)
•  A passion for music and the creative arts and an understanding of the issues and practice

of specialist pre-conservatoire music education. (A, I)

•  Demonstrated  commitment  to  inclusive  education  and  workforce  diversity,  ensuring  all
students and staff, regardless of background or ability, have access to opportunities and
support. (A, I)

•  Strong written communication and IT skills (including Microsoft 365). (A, I)
•  Highly motivated and articulate individual with a sense of humour and the desire and ability

to contribute and deliver new and creative ideas. (A, I)

Other Skills and Experience Required

•  Experience of communicating with a range of stakeholders including parents, students and
external  partners,  with  the  ability  to  navigate  sensitive  relationships  and  situations
effectively. (A, I)

•  Adeptness at managing complex schedules and timetables, ensuring the smooth running

of a busy department. (A, I)

•  Experience  in  conducting  auditions  and/or  assessments,  with  the  ability  to  provide

constructive feedback. (A/I)

Page 4 of 8

Other Relevant Information

Days to be worked: 1 day per week, which must be a Saturday during CYM term time.

It should be recognised that occasional attendance at evening concerts will be expected, with time
given in lieu.

Recruitment – Note to Applicants

The qualifications, experience and technical skills will be used in the decision-making
process for recruitment. Please give examples of how you have exhibited these
behaviours in your previous role(s) and experience.  It is essential you address the
criterion marked as (A) on your application form in the section for supporting information,
this will be the minimum criteria for shortlisting.

Be  as  specific  as  possible, we  cannot  guess or  make  assumptions, but  will  assess  your
application  solely  on  the  information  provided.      Try  to  provide  evidence,  by  examples,
where possible, of skills, knowledge and experience contained in this person specification.

Page 5 of 8

Summary of Terms and Conditions of
Employment

This summary is given as a guide and is not intended to form part of an individual’s contract
of employment.

Contract

The position is offered on a permanent basis.

Salary

The salary range for this job is £47,620 - £53,310 per annum inclusive of all allowances, pro-
rated to £9,524 - £10,668 per annum for 0.2 FTE. This figure will be reviewed annually from
1 July in line with the pay award for other salaried staff within the City of London
Corporation.

Pension

The  pension  scheme  provided  by  the  City  of  London  is  the  Local  Government  Pension
Scheme  (LGPS).    The  LGPS  is  a  public  sector,  statutory,  funded,  defined  benefit  pension
scheme.  Benefits are accrued based upon scheme member’s salary and the length of time
for which they are a member of the scheme.

You  will  automatically  be  admitted  to  the  City  of  London  Corporation’s  Pension  Scheme.
Member contributions are based upon the rate of pensionable pay received by the scheme
member.  Members  contribute  between  5.5%  and  12.5%  of  their  pensionable  pay  to  the
scheme, depending on salary. Please see here for the contribution bands. There is also an
option to join the 50/50 section of the scheme where members pay half the contribution rate
and accrue benefits at half the accrual rate.

The current employer contribution rate for the City of London is 21%.

Further details can be found on the national LGPS website and/or the City’s pension website.

If you do not wish to join the Scheme you must make a formal declaration stating you wish to
opt out.  You may contact the Pensions Office directly should you have any queries relating to
the Local Government Pension scheme and your entitlements under this scheme.

Hours of Work

Normal  hours  of  work  are  7  hours  (1  day)  per  week  excluding  lunch  breaks,  which  is  a
Saturday  during  CYM  term  time,  but  the  post  holder  shall  be  expected  to  work  the  hours
necessary to carry out the duties of the position.

Frequency and Method of Payment

Page 6 of 8

This is a monthly paid appointment and salaries are credited to a Bank or Building Society
Account on the 11th of each month.

Annual Leave

There is an entitlement of 7.5 days annual holiday inclusive of Public/Bank Holidays.  There
are subsequent increases to entitlement to annual holiday according to length of service.

Continuous Service

If  you  join  the  City  of  London  Corporation  without  a  break  in  service  (subject  to  certain
exceptions)  from  another  body  covered  by the  Redundancy  Payments (Local  Government)
(Modification)  Order  1999,  your  service  with  that  institution  will  count  for  the  purpose  of
continuous  service.  The  amount  of  continuous  service  which  you  have  will  affect  your
entitlement to certain contractual benefits; for example, annual leave, sick leave and maternity
leave. A full explanation of Continuous Service is contained within the Employee Handbook.

Probationary Period

You will be employed initially on a six-month probationary period.  Should either party wish to
terminate the employment during this period, then one week’s notice will be required on either
side, except for summary termination for gross misconduct.

Notice Period

One full academic term by either party after satisfactory completion of probationary period.

Learning and Employee Development

The City of London provides for financial support and time off for staff to study for appropriate
qualifications  which  relate  to  their  duties  or  undertaking  professional  skills  update  training.
There is also an in house programme covering more general training needs.

City Benefits

As an employee of the City Corporation, you have access to exclusive discounts and privileges
through a combination of internal offers from our departments and an external service we have
subscribed to from Reward Gateway.

Employee Volunteering Programme

The  City  Corporation,  in  line  with  its  aims  to  contribute  to  a  flourishing  society,  shape
outstanding  environments  and  support  a  thriving  economy,  offers  employees  paid  special
leave time during normal hours to encourage employees to volunteer their time and skills to
Volunteer  Involving  Organisations  (VIOs)  operating  within  the  Square  Mile,  London  and
beyond.

Full-time employees may take up to 2 days or 14 hours per year in which to volunteer, between
1 January and 31 December. For temporary and part time employees these hours are adjusted
pro rata. Volunteering time can be taken in smaller bite size e.g. 2 hours a week over 7 weeks,

Page 7 of 8

where this can be accommodated by the City Corporation and meets the requirements of the
volunteer organisation

Sickness Absence and Pay

The City of London Corporation has a comprehensive Occupational Sick Pay scheme, details
of which can be found in the Employee Handbook which will be made available to you upon
commencement.

Page 8 of 8

          Job Description

Job Title: Head of CYM Programmes and London Schools Symphony Orchestra
Department: Centre for Young Musicians - GSMD
Grade: F
Location: Morley College and other venues linked to CYM and LSSO activity
Responsible to: Head of Centre for Young Musicians
Responsible for: CYM and LSSO staff as detailed below

Appointed Candidates Signature:
Please sign and date here upon receiving your offer of employment
I confirm I have read the Job Description below:

Full Name: ………………………………………………………….

Signature ………………………..………. Date: …………………

Centre for Young Musicians

Part of the Guildhall Young Artists network, the Centre for Young Musicians (CYM) is a
specialist Saturday school offering advanced musical training to young people aged 5–18.
Students combine their CYM studies with their general education in local schools, coming
together each week to learn under the guidance of London’s leading professional
performers and educators. Many students go on to study music full-time at university or
conservatoire and pursue professional careers, while others follow different paths enriched
by the skills, confidence, and experiences gained at CYM.

London Schools Symphony Orchestra

CYM also manages the London Schools Symphony Orchestra (LSSO), a flagship youth orchestra
with over 70 years of history, providing exceptional orchestral training for talented young musicians
aged 13–19. The LSSO runs three holiday courses annually, working with internationally renowned
conductors and soloists. Each course culminates in a major public performance at the Barbican or
another prestigious venue, and the summer course includes a short domestic or international tour.

Our Impact

CYM and the LSSO together prepare talented musicians, singers, and composers, regardless of
their  backgrounds,  to  access  higher  education  and,  for  many,  professional  music  careers.
Regardless of their chosen path, all students benefit from the artistic environment, developing self-
expression,  communication,  teamwork,  and  resilience  —  skills  that  have  a  lasting  influence
throughout their lives.

Purpose of Post

The post-holder will lead on the design and delivery of CYM’s programmes and curriculum, taking
responsibility for timetabling and overseeing operational and administrative functions to ensure a
coherent, high-quality offer that supports student progress and development. They will hold line
management  or  oversight  responsibilities,  as  directed  by  the  Head  of  CYM,  which  may  include

Page 1 of 8

Heads of Department, Operations and Administrative staff, and tutors or provision not otherwise
directly managed.

In addition, the post-holder will have full responsibility for the London Schools Symphony Orchestra
(LSSO).  The  LSSO  bursts  with  the  energy  and  talent  of  the  city’s  young  musicians:  bold  and
forward thinking, it is redefining what a youth orchestra can be and finding fresh, exciting ways to
play  and  share  orchestral  music  with  the  next  generation.  The  post-holder  will  provide  artistic,
pastoral, and operational leadership for its courses, concerts, tours, staff, and students, ensuring
it remains a flagship orchestra for young London musicians and a sector-leading initiative.

The role also involves contributing to the strategic development of CYM within the Guildhall Young
Artists network, building external partnerships, and deputising for the Head of CYM as required.

Staff Oversight and Working Relationships

•  CYM Heads of Department, Operations and Administrative Staff, Coordinators and
Tutors: Direct line management, oversight, or collaborative working as directed by the
Head of CYM.

•  LSSO Conductors, Assistant Manager, Tutors and Support Staff: Direct oversight

and management

Main Duties & Responsibilities

CYM

1.  Lead on programme and curriculum planning, ensuring CYM has a clear, creative, and
relevant offer that aligns with the Centre’s mission, supports strong progress and
outcomes, and meets students' needs.

2.  Take responsibility for timetabling, ensuring smooth delivery of individual student and staff

schedules that meet the Centre’s changing needs.

3.  Hold line management and oversight responsibilities for designated staff and functions.
4.  Provide leadership and management of specific provision areas and tutors not directly
overseen by of Heads of Department, including recruitment, induction, motivation,
monitoring work and attendance, and providing guidance to ensure effective delivery.

5.  Support the Head of CYM with broader staff and student related issues as needed,

including disciplinary matters and recruitment.

6.  Contribute to the delivery of CYM’s annual programme of concerts, workshops,

masterclasses and visits from professional artists, taking lead responsibility for agreed
activities.

7.  Support and deputise for the Head of CYM in the overall running and development of the

Centre.

Page 2 of 8

LSSO

Provide full leadership and oversight of the London Schools Symphony Orchestra, including:

8.  Design and deliver the orchestra’s strategic and artistic direction, fostering an inclusive

culture, diverse membership and ambitious, relevant programming.

9.  Plan and manage the three annual courses, including rehearsals, concerts, tours, venues

and logistics.

10. Recruit and manage conductors (including the Conductor in Residence), soloists, tutors

and support staff for courses and tours.

11. Oversee the recruitment, attendance and progression of players, manage the audition

process and ensure clear and timely communication with parents/carers relating to LSSO
activity.

12. Help set, and monitor, the LSSO budget, oversee bursary allocations, equipment and

resources.

13. Lead the delivery of high-quality evaluation of participant experience and outcomes, using

feedback from stakeholders to inform future strategy.

Cross-Cutting Responsibilities

14. Contribute to the strategic development of CYM and LSSO, fully utilising the links and

potential of the GYA network and School.

15. Maintain and enhance quality assurance processes across CYM and LSSO to ensure

high standards of teaching and learning, curriculum coherence, and effective delivery by
staff

16. Act as first point of contact for staff, student or parent concerns, escalating to the Head of

CYM as required.

17. Support students’ progression into higher education professional music careers, providing

guidance and advice as appropriate.

18. Develop and manage strategic partnerships, marketing, communications and

intake/audience development to enhance the visibility and impact of CYM and LSSO,
representing both at public events.

19. Work with the Head of CYM and Foundation for Young Musicians to secure funding for

bursaries, projects and tours and other resources and initiatives.

20. Act as Designated Safeguarding Lead for LSSO and Deputy for CYM, ensuring all
activities comply with safeguarding, health and safety requirements, including risk
assessments and appropriate supervision.

21. Implement the City of London’s Occupational Health and Safety Policy, giving due regard

to the health and safety of both themselves and others.

22. Implement the City of London’s Equal Opportunity Policy and promote equality of

opportunity in relation to the duties of the post.

23. To undertake any other duties that may reasonably be requested appropriate to the grade.

Page 3 of 8

Person Specification

Job Title: Head of CYM Programmes and London Schools Symphony Orchestra
Department: Centre for Young Musicians - GSMD
Grade: F
Trent Position number: 19B0218/001
DBS Criterion: Enhanced DBS with children’s barred list
Security Vetting Criterion: No security vetting is required
Politically Restricted Post Criterion: This post is not politically restricted

Please find below the qualifications, experience and technical skills required to undertake this post.
Each criterion will be assessed at application (A), interview (I) or test (T) as indicated below.

Professional Qualifications / Relevant Education & Training /

•  Degree or equivalent professional experience in music or music education. (Essential) (A)
•  Leadership or management training relating to music, education, or arts administration.

(Desirable) (A)

Experience Required (Essential)

•  Significant leadership and management experience in a music education setting,
including responsibility for curriculum design, timetabling, and delivery. (A, I)

•  Proven experience managing a youth orchestra or comparable ensemble, including: (A, I)

o  Planning and delivering courses, concerts, and tours (domestic or international).
o  Oversight of conductors, tutors, and support staff.
o  Artistic leadership, including repertoire selection, programming, and maintaining

high performance standards.

o  Building and maintaining networks within the orchestral and wider music sector.
•  Experience of overseeing staff, including recruitment, line management, appraisal, and

professional development. (A, I)

•  Experience of implementing and monitoring quality assurance processes for teaching and

learning. (A, I)

Experience Required (Desirable)

•  Strategic development of programmes or institutions in a music education context. (A, I)
•  Experience managing budgets, bursaries and resource planning. (A, I)
•  Experience reviewing and evaluating programme or participant outcomes, using evidence
and stakeholder feedback to inform future strategy, planning and decision-making. (A, I)

•  Experience of building and leveraging partnerships and collaborations to support

programme development and maximise impact. (I)

•  Familiarity with pathways into higher education and professional music careers. (A, I)

Other Skills and Personal Attributes

•  Strong leadership, organisational, and team management skills, with the ability to manage

complex programmes across a large student body. (A, I)

•  Excellent communication and interpersonal skills, able to engage confidently with staff,

students, parents/carers, and external partners. (A, I)

Page 4 of 8

•  Strategic thinking and problem-solving skills, with the ability to balance competing

priorities in a fast-paced environment. (I)

•  Sound understanding of safeguarding, health & safety, and equality of opportunity. (A, I)
•  Passionate about music education and supporting young musicians to achieve their

potential. (A, I)

•  Collaborative, adaptable, and resilient, with a positive and inclusive approach. (A, I)
•  Committed to equality, diversity, and widening access to music. (A, I)

Other Relevant Information

Days to be worked: Tuesday to Saturday during CYM term time; outside term time, Monday
to Friday. This role requires flexibility to attend an annual orchestral residential tour, and
occasional rehearsals and concerts on evenings and weekends, with time given in lieu.

Recruitment – Note to Applicants

The qualifications, experience and technical skills will be used in the decision-making
process for recruitment. Please give examples of how you have exhibited these
behaviours in your previous role(s) and experience.  It is essential you address the
criterion marked as (A) on your application form in the section for supporting information,
this will be the minimum criteria for shortlisting.

Be  as  specific  as  possible, we  cannot  guess or  make  assumptions, but  will  assess  your
application  solely  on  the  information  provided.      Try  to  provide  evidence,  by  examples,
where possible, of skills, knowledge and experience contained in this person specification.

Page 5 of 8

Summary of Terms and Conditions of
Employment

This summary is given as a guide and is not intended to form part of an individual’s contract
of employment.

Contract

The position is offered on a permanent basis.

Salary

The salary range for this job is £57,240 - £64,610 per annum inclusive of all allowances. This
figure will be reviewed annually from 1 July in line with the pay award for other salaried staff
within the City of London Corporation.

Pension

The  pension  scheme  provided  by  the  City  of  London  is  the  Local  Government  Pension
Scheme  (LGPS).    The  LGPS  is  a  public  sector,  statutory,  funded,  defined  benefit  pension
scheme.  Benefits are accrued based upon scheme member’s salary and the length of time
for which they are a member of the scheme.

You  will  automatically  be  admitted  to  the  City  of  London  Corporation’s  Pension  Scheme.
Member contributions are based upon the rate of pensionable pay received by the scheme
member.  Members  contribute  between  5.5%  and  12.5%  of  their  pensionable  pay  to  the
scheme, depending on salary. Please see here for the contribution bands. There is also an
option to join the 50/50 section of the scheme where members pay half the contribution rate
and accrue benefits at half the accrual rate.

The current employer contribution rate for the City of London is 21%.

Further details can be found on the national LGPS website and/or the City’s pension website.

If you do not wish to join the Scheme you must make a formal declaration stating you wish to
opt out.  You may contact the Pensions Office directly should you have any queries relating to
the Local Government Pension scheme and your entitlements under this scheme.

Hours of Work

Normal hours of work are 35 hours per week excluding lunch breaks, Tuesday to Saturday
during CYM term time and Monday to Friday outside term time, but the post holder shall be
expected to work the hours necessary to carry out the duties of the position.

Frequency and Method of Payment

This is a monthly paid appointment and salaries are credited to a Bank or Building Society
Account on the 11th of each month.

Page 6 of 8

Annual Leave

There is an entitlement of 28 days annual holiday inclusive of Public/Bank Holidays.  There
are subsequent increases to entitlement to annual holiday according to length of service.

Continuous Service

If  you  join  the  City  of  London  Corporation  without  a  break  in  service  (subject  to  certain
exceptions)  from  another  body  covered  by the  Redundancy  Payments (Local  Government)
(Modification)  Order  1999,  your  service  with  that  institution  will  count  for  the  purpose  of
continuous  service.  The  amount  of  continuous  service  which  you  have  will  affect  your
entitlement to certain contractual benefits; for example, annual leave, sick leave and maternity
leave. A full explanation of Continuous Service is contained within the Employee Handbook.

Probationary Period

You will be employed initially on a six-month probationary period.  Should either party wish to
terminate the employment during this period, then one week’s notice will be required on either
side, except for summary termination for gross misconduct.

Notice Period

One full academic term by either party after satisfactory completion of probationary period.

Learning and Employee Development

The City of London provides for financial support and time off for staff to study for appropriate
qualifications  which  relate  to  their  duties  or  undertaking  professional  skills  update  training.
There is also an in house programme covering more general training needs.

City Benefits

As an employee of the City Corporation, you have access to exclusive discounts and privileges
through a combination of internal offers from our departments and an external service we have
subscribed to from Reward Gateway.

Employee Volunteering Programme

The  City  Corporation,  in  line  with  its  aims  to  contribute  to  a  flourishing  society,  shape
outstanding  environments  and  support  a  thriving  economy,  offers  employees  paid  special
leave time during normal hours to encourage employees to volunteer their time and skills to
Volunteer  Involving  Organisations  (VIOs)  operating  within  the  Square  Mile,  London  and
beyond.

Full-time employees may take up to 2 days or 14 hours per year in which to volunteer, between
1 January and 31 December. For temporary and part time employees these hours are adjusted
pro rata. Volunteering time can be taken in smaller bite size e.g. 2 hours a week over 7 weeks,
where this can be accommodated by the City Corporation and meets the requirements of the
volunteer organisation

Page 7 of 8

Sickness Absence and Pay

The City of London Corporation has a comprehensive Occupational Sick Pay scheme, details
of which can be found in the Employee Handbook which will be made available to you upon
commencement.

Page 8 of 8

 Job Description

       Job Title: Alumni Relations Manager
       Department: Development & Alumni Relations Office
                             Guildhall School of Music & Drama
       Grade: D

Location: Guildhall School of Music & Drama
Responsible to: Deputy Head of Development
Responsible for: Development Administrator

       Purpose of Post

The  post-holder  will  work  as  part  within  DARO  planning  and  implementing
engagement  activity  specifically  for  the  Guildhall  School’s  17,000  strong  alumni
community  including  Fellows. The  role  will  be  responsible  for  the  management  and
day  to  day  running  of  the  alumni  programme  for  the  School,  ensuring  that  alumni
audiences have a range of opportunities to engage with the institution, and nurturing
mutually beneficial relationships.
As with every member of the team, the Alumni Relations Manager will be committed
to providing the highest level of service to external and internal stakeholders.

Key Relationships

•  Deputy Head of Development (line manager)
•  Development Administrator (direct report)
•  Head of Development
•  Advancement  team members (Development & Alumni Relations,   Marketing,

Communications & International Relations)

•  External and internal stakeholders, such as staff (Student Affairs, Registry and

Enterprise), students and senior volunteers

•  Alumni, fellows, former staff, parents, supporters and donors

Main Duties & Responsibilities

Alumni Engagement

1.  To develop and manage a multi-year plan of activity for alumni engagement
activity through events and communications in liaison with the Deputy Head of
Development

Page 1 of 9

2.  To lead on delivering key alumni engagement activity such as year-group,
faculty or principal study reunions, professional networking, volunteering
opportunities and careers-focused events

3.  To lead and manage the transition of graduating students into the alumni
community around the annual Graduation ceremony and to manage
communication with new graduates

4.  To work with the Deputy Head of Development to increase the level of
communication consents for alumni of the School

5.  To work closely with the DARO Fundraising team to ensure that alumni
relations activity links effectively and appropriately into planned fundraising
activity (e.g. through the regular giving programme and bespoke individual
approaches to prospective donors)

6.  To work with the Head and Deputy Head of Development to generate
alumni and Fellows support for the School’s 150th anniversary campaign,
whether financial, through advocacy, volunteering, or event attendance, and
personally manage a pool of high-profile alumni to further these aims.

7.  To manage the strategy and stewardship of the School’s Fellows and
Honorary Fellows in liaison with the Deputy Head of Development, and
Principal’s office.

Continuing professional development and student recruitment

8.  To liaise with colleagues across the School to deliver a range of
employability and professional development activity for recent graduates and
older alumni including careers workshops, talks, networking events and any
other activity required by the School’s employability agenda

9.  To liaise with academic departments and external relations colleagues on
how the alumni community can assist in and support the recruitment of students
for the School at all levels and in particular in the international arena, working
with overseas alumni groups

Supporting academic departments in alumni relations activity

10.  To develop and lead on activity to support the delivery of departmental
specific alumni relations activity

Page 2 of 9

11.  To provide expert advice to departments on ‘best practice’ ways of working
with alumni, to support and facilitate contact with alumni, and to encourage the
growth of subject specific affinity activity

Communications

12.  To create content on alumni relations activity in the form of articles, notices
and other copy for social media (e.g. LinkedIn, Twitter and Facebook), the
School’s annual magazine PLAY, termly e-news and other publications

13.  To manage and provide interactive content for the alumni areas of the
School’s NetCommunity and main site web pages, including managing event
bookings and updates to alumni contact information

Reporting, benchmarking and sector knowledge

14.  To implement a bespoke framework for the Guildhall School and use it to
provide measurable outcomes on the impact of the overall alumni relations
programme

15.  To be responsible for maintaining comprehensive and accurate records of
alumni relations activity on the department database (Raiser’s Edge) and to
ensure that such information is compliant with General Data Protection
Regulation (GDPR)

16.  To co-ordinate the gathering and processing of responses to various
surveys including the Destination of Leavers from Higher Education (DLHE)
survey and working with the

Deputy Head of Development to provide metrics for the International CASE Alumni
Relations Survey (ICARS)

17.  To keep up to date with sector trends in the area of alumni relations through
research, informal and formal networking opportunities and to develop expert
knowledge in this area on behalf of the Guildhall School.

Line Management
18. To provide direct line management for the Development Administrator, responsible for
providing administrative and events support to the DARO team in their activity
encompassing fundraising, alumni and supporter relations.

Page 3 of 9

            Other

19.  To maintain excellent relationships with staff at all levels in the academic
and administrative departments of the Guildhall School, students, Governors,
Trustees of the Guildhall School Trust and external supporters and stakeholders

20.  To work at Development & Alumni Relations events as required
representing the Guildhall School and Advancement division at various School
performances, events and external functions outside usual working hours.

21.  Actively seek to implement the City of London’s Occupational Health and
Safety Policy in relation to the duties of the post, and at all times give due regard
to the health and safety of both themselves and others when carrying out their
duties.

22.  Actively seek to implement the City of London’s Equal Opportunity Policy
and the objective to promote equality of opportunity in relation to the duties of
the post.

23.  To take an active role in the Development & Alumni Relations Office by
contributing to wider departmental plans and strategy as appropriate.

24.  To undertake any other duties that may reasonably be requested
appropriate to the grade

Page 4 of 9

Person Specification

      Job Title: Alumni Relations Manager
       Department: Development & Alumni Relations Office
                             Guildhall School of Music & Drama
       Grade: D

Location: Guildhall School of Music & Drama
Responsible to: Deputy Head of Development
Responsible for: Development Administrator

      Please find below the key skills and core behaviours required to undertake this
       post.

 Technical  Skills  /  Professional  Qualifications  /  Relevant  Education  &  Training
and Experience Required

•  Educated to degree level or equivalent or possess an equivalent level of skills

knowledge and experience  (A)

•  Excellent working knowledge of the GDPR and tax-efficient giving (e.g. Gift Aid) and

their implications in development work (A) (I)

•  Good understanding of the Institute of Fundraising’s Codes of Fundraising Practice or

equivalent (A) (I)

•  Excellent knowledge of Microsoft Office including Word, Excel and PowerPoint (A) (I)
•  Good Working knowledge of website content management systems and/or email

marketing software (A) (I)

•  Ability to demonstrate the highest level discretion and confidentiality (A) (I)
•  Excellent research and analytical skills (A) (I)
•  Excellent verbal communication skills with the ability to develop and maintain productive
relationships with the alumni community, academic departments and outside institutions
(A) (I)

•  Excellent written skills with the ability to write effective copy for website content and

communication materials, coherently and independently and to utilise social and digital
media to build networks (A) (I)

•  Good knowledge of communications and event planning, methods and techniques (A)

(I)

Experience Required

Essential

•  Experience of working within alumni relations or a similar professional

network-based environment (A) (I)

Page 5 of 9

•  Experience of working in the HE and/or performing arts sector (A) (I)
•  Experience of developing membership programmes and working closely with
senior volunteers, senior staff, high-profile individuals, and committees (A) (I)

•  Experience of event management including organising and delivering a wide

range of fundraising or alumni relations events (A) (I)

•  Experience of using fundraising/relationship databases, ideally Raiser’s Edge,

and their strategic use to support external relations activities (A) (I)

•  Ability to organise and complete multiple tasks and projects simultaneously

with a close attention to detail, and within deadlines (A) (I)
•  Self-driven, results orientated with a positive outlook (A) (I)
•  A self-motivated individual with ability to integrate as a core part of a team (A)

(I)

•  Demonstrable engagement with suitable networks and professional bodies

with a commitment to continued professional development (A) (I)

Desirable

•  Understanding of and passion for the work of the Guildhall School of Music &

Drama and the performing arts (A) (I)

Other Relevant Information e.g. working hours or desirables (only if applicable)

35 hour week per week. Regular out-of-office-hours working in order to meet with alumni
and supporters and to represent the School at performances and events for which time
off in lieu may be available.

Recruitment – Note to Applicants

The qualifications, experience and technical skills will be used in the decision-making
process for recruitment. Please give examples of how you have exhibited these
behaviours in your previous role(s) and experience.  It is essential you address the
criterion marked as (A) on your application form in the section for supporting information,
this will be the minimum criteria for shortlisting.

Be  as  specific  as  possible, we  cannot  guess or  make  assumptions, but will  assess  your
application  solely  on  the  information  provided.      Try  to  provide  evidence,  by  examples,
in  this  person
where  possible,  of  skills,  knowledge  and  experience  contained
specification.

Page 6 of 9

Summary of Terms and Conditions of
Employment

This summary is given as a guide and is not intended to form part of an individual’s contract
of employment.

Contract

The position is offered on a Fixed Term Contract (Maternity Cover) basis.

Salary

The salary range for this job is £37,360 - £42,050 per annum inclusive of all allowances.

This figure will be reviewed annually from 1 July in line with the pay award for other salaried
staff within the City of London Corporation.

Pension

The  pension  scheme  provided  by  the  City  of  London  is  the  Local  Government  Pension
Scheme  (LGPS).    The  LGPS  is  a  public  sector,  statutory,  funded,  defined  benefit  pension
scheme.  Benefits are accrued based upon scheme member’s salary and the length of time
for which they are a member of the scheme.

You  will  automatically  be  admitted  to  the  City  of  London  Corporation’s  Pension  Scheme.
Member contributions are based upon the rate of pensionable pay received by the scheme
member.  Members  contribute  between  5.5%  and  12.5%  of  their  pensionable  pay  to  the
scheme, depending on salary. Please see here for the contribution bands. There is also an
option to join the 50/50 section of the scheme where members pay half the contribution rate
and accrue benefits at half the accrual rate.

The current employer contribution rate for the City of London is 21%.

Further details can be found on the national LGPS website and/or the City’s pension website.

If you do not wish to join the Scheme you must make a formal declaration stating you wish to
opt out.  You may contact the Pensions Office directly should you have any queries relating
to the Local Government Pension scheme and your entitlements under this scheme.

Hours of Work

Normal  hours  of  work  are 35  hours  per  week  (9.00am-5.00pm)  with  60 mins lunch  breaks,
Monday  to  Friday,  inclusive  but  the  post  holder  shall  be  expected  to  work  the  hours
necessary to carry out the  duties of the position.

Page 7 of 9

Frequency and Method of Payment

This  is a monthly  paid  appointment  and salaries  are credited to  a  Bank or  Building  Society
Account on the 31st of each month or the preceding working day.

Annual Leave

There is an entitlement of 28 days annual holiday plus Bank Holidays. There are subsequent
increases to entitlement to annual holiday according to length of service.

Continuous Service

If  you  join  the  City  of  London  Corporation  without  a  break  in  service  (subject  to  certain
exceptions) from  another  body covered  by the  Redundancy Payments (Local  Government)
(Modification)  Order  1999,  your  service  with  that  institution  will  count  for  the  purpose  of
continuous  service.  The  amount  of  continuous  service  which  you  have  will  affect  your
entitlement  to  certain  contractual  benefits;  for  example,  annual  leave,  sick  leave  and
maternity  leave. A  full  explanation  of  Continuous  Service  is  contained within  the  Employee
Handbook.

Probationary Period

You will be employed initially on a six-month probationary period.  Should either party wish to
terminate  the  employment  during  this  period,  then  one  week’s  notice  will  be  required  on
either side, except for summary termination for gross misconduct.

Notice Period

One month notice by either party after satisfactory completion of probationary period.

Learning and Employee Development

The  City  of  London  provides  for  financial  support  and  time  off  for  staff  to  study  for
appropriate  qualifications  which  relate  to  their  duties  or  undertaking  professional  skills
update training. There is also an in house programme covering more general training needs.

City Benefits

As  an  employee  of  the  City  Corporation,  you  have  access  to  exclusive  discounts  and
privileges  through  a  combination  of  internal  offers  from  our  departments  and  an  external
service we have subscribed to from Reward Gateway.

Page 8 of 9

Employee Volunteering Programme

The  City  Corporation,  in  line  with  its  aims  to  contribute  to  a  flourishing  society,  shape
outstanding  environments  and  support  a  thriving  economy,  offers  employees  paid  special
leave time during normal hours to encourage employees to volunteer their time and skills to
Volunteer  Involving  Organisations  (VIOs)  operating  within  the  Square  Mile,  London  and
beyond.

Full-time  employees  may  take  up  to  2  days  or  14  hours  per  year  in  which  to  volunteer,
between 1 January and 31 December. For temporary and part time employees these hours
are adjusted pro rata. Volunteering time can be taken in smaller bite size e.g. 2 hours a week
over  7  weeks,  where  this  can  be  accommodated  by  the  City  Corporation  and  meets  the
requirements of the volunteer organisation

Sickness Absence and Pay

The  City  of  London  Corporation  has  a  comprehensive  Occupational  Sick  Pay  scheme,
details of which can be found in the Employee Handbook which will be made available to you
upon commencement.

Page 9 of 9

GYA Taunton
Drama Teaching Assistant
Job Description

Department

Location

Responsible  to

Responsible  for

Salary &
Contract

Guildhall Young Artists

Richard Huish College, Taunton, TA1 3DZ

Head of GYA Taunton

Supporting drama students at Guildhall Young Artists
Taunton, including working with individual lessons and in
group workshops to support the teaching and learning in a
pastoral capacity
Contract for academic year (2025/26)
Saturdays mornings (up to 13:20) in term time, from
November 2025
Self-employed, £21 per hour
10 weeks per term pro rata

ABOUT GYA TAUNTON & GUILDHALL YOUNG ARTISTS
Guildhall Young Artists Taunton (GYA Taunton) is an exciting, vibrant, and
accessible Saturday performing arts centre based at Richard Huish College,
Taunton.

GYA Taunton is part of a national under-18s network of 6 similar centres which are
part of Guildhall Young Artists (GYA), a department of Guildhall School of Music &
Drama, London.

Students aged 5 to 18, from a range of backgrounds, access music and drama
training at GYA Taunton in group workshops as well as individual tuition, all
delivered by top creative practitioners and industry professionals.

Personalised timetables fit the needs of each student. Every individual is nurtured to
create, perform, improvise, and collaborate with peers at regular performances and
other learning opportunities.

ABOUT THE ROLE
We are looking for an enthusiastic Teaching Assistant (TA) to join our GYA Taunton
community and play a key role in the development of our drama provision. Our
performing arts centre has a dedicated and experienced team of teaching and support
staff. We have strong links with Guildhall School and our host venue Richard Huish
College, and have extremely supportive parents.

We are seeking to appoint a TA who is able to support children and young people in a
pastoral capacity in their performing arts learning, both within a group and on a 1-1
basis. We need the TA to be a good team player and willing to promote active
participation in the drama workshops at GYA Taunton, to be able to work flexibly in a
busy setting, and be a good communicator.

Key Relationships

•  Head of GYA Taunton
•  Lead Administrator
•  Drama Tutor
•  Other centre practitioners
•  Designated Safeguarding Lead & Deputy Designated Safeguarding Lead
•  Parents and carers
•  Visiting practitioners
•  Guildhall School of Music & Drama and colleagues in the wider GYA network

DUTIES

•  To support young people in drama workshops and projects across the
age ranges - from GYA Taunton’s youngest students through to higher
education entry.

•  To support the development of the drama curriculum by sharing ideas

with the Drama Tutor.

•  To research and provide information and advice as needed regarding access
to appropriate higher education courses to students and parents, including
signposting to open days, audition workshops, summer schools, transition
events and other opportunities.

•  To embrace an inclusive learning environment offering personalised pathways for
students of all experience and abilities and needs, monitoring to ensure individual
welfare and progress.

•  To use effective strategies for managing behaviour positively.
•  To communicate efficiently and liaise with the Head of Centre, staff and

parents as appropriate.

•  To follow all safeguarding and associated policies, promoting good practice to

students.

•  To ensure compliance with all other policies and to complete all associated
training as required and show a commitment to continued professional
development.

•  To attend and participate in meetings and monitor GYA emails regularly.

DISCLOSURE & BARRING SERVICES CHECKS & SAFEGUARDING

•  To  provide  the  Head  of GYA  Taunton  with  evidence  of fitness  to  carry  out the
services  outlined  in  the  form  of  prior  clearance  by  the  Disclosure  and  Barring
Services (DBS) and provide an up-to-date DBS Certificate to the City of London
Corporation.

•  Continue to be registered with the DBS Update Service and shall be reimbursed

the annual registration charge on production of the Certificate and proof of
payment.

•  To abide by Guildhall School’s Safeguarding Policy and undertake training as

required by Guildhall School. Please find Guildhall School’s Safeguarding Policy
and other policies at this link.

HEALTH & SAFETY

To take reasonable care for all Health & Safety matters concerning oneself and
others, in accordance with City of London Corporation’s Health & Safety procedures.

EQUAL OPPORTUNITIES

To conduct all activities taking account of Guildhall School’s and City of London

Corporation’s Equal Opportunities policy, ensuring that all clients, contacts, students
and employees are treated fairly and with dignity and respect.

To promote Guildhall School’s commitment to equality and diversity and to ensure that
all students comply with the policy in all their activities.

OTHER RELEVANT INFORMATION

Once an offer of work has been made, and trial period completed, the services
would be provided through a Contract for Services on a self-employed basis with
City of London Corporation for specific and agreed hours (not include breaks which
are unpaid) at the hourly rate of £21.00 pro rata for 2025-26 academic year.

Please see attached GYA Taunton term dates for 2025–26 and note GYA Taunton
opening times are 08:30 - 16:30 on 30 Saturdays per academic year, but the number
of weeks per term varies between 9, 10 and 11 weeks.

GYA Taunton - Drama Teaching Assistant – Person Specification

Essential

Desirable

Technical skills, qualifications, and experience

•  Educated to A Level (or equivalent) in relevant

subjects

•  Experience in an education environment with

safeguarding and Prevent

•  Acting training at FE or HE level
•  Interest in teaching within a specialist

environment

•  Ability to motivate, enthuse and inspire

young people

•  Ability to adapt to individuals’ needs and

learning styles

•  Ability to support the planning,
management and delivery of
performances by students

•  Good verbal and written communication skills

and confidence

•  Engagement with suitable networks and
professional bodies with a commitment
to continued professional development
•  Understanding of the centre’s commitment
to safeguard and promote the welfare of
children

Business Skills

•  Ability to communicate well effectively both

orally and in writing

•  Ability to develop and sustain relationships
with Guildhall School colleagues, students,
parents and carers

•  Ability to work as part of a committed team
•  Ability to work on Saturdays in Taunton
•  Ability to offer drama career guidance to

young people
•  First Aid trained

Personal Skills

•  Ability to support and motivate young people
•  Enthusiasm and commitment to GYA Taunton
•  Efficient and organised
•  Ability to prioritise and manage own workload
•  Self-motivated with a calm approach and
understanding of professional behaviour
expected

✓

✓

✓

✓

✓

✓

✓

✓
✓

✓
✓
✓
✓
✓

✓

✓

✓

✓

✓

✓
✓

Guildhall School of Music & Drama is committed to safeguarding and safer recruitment process. All staff
have the responsibility to follow best practice as set out in our Safeguarding Policy.

GYA TAUNTON AUTUMN TERM DATES from November 2025

Saturday 8 November – week 5
Saturday 15 November – week 6
Saturday 22 November – week 7
Saturday 29 November – week 8
Saturday 6 December – week 9
Saturday 13 December – week 10

Holidays – no GYA Taunton – Sat 20 & 27 Dec & 3 Jan

SPRING TERM DATES 2026

Saturday 10 January – week 11
Saturday 17 January – week 12
Saturday 24 January – week 13
Saturday 31 January – week 14
Saturday 7 February – week 15

Half Term – no GYA Taunton – Sat 14 & 21 Feb

Saturday 28 February – week 16
Saturday 7 March – week 17
Saturday 14 March – week 18
Saturday 21 March – week 19
Saturday 28 March – week 20

Holidays – no GYA Taunton – Sat 4, 11 & 18 April

SUMMER TERM DATES 2026

Saturday 25 April – week 21
Saturday 2 May – week 22
Saturday 9 May – week 23
Saturday 16 May – week 24

Half Term – no GYA Taunton – Sat 23 & 30 May

Saturday 6 June – week 25
Saturday 13 June – week 26
Saturday 20 June – week 27
Saturday 27 June – week 28
Saturday 4 July – week 29
Saturday 11 July – week 30 – Last day of term

GYA Taunton Summer Holiday Course in August 2026 (dates TBC)
An action-packed week of fun workshops in music, drama, production arts, art & design & more for all 10-18s.
Guildhall Young Artists Taunton, ℅ Richard Huish College, South Road, Taunton, Somerset TA1 3DZ
gyataunton@gsmd.ac.uk | gyataunton.org.uk | 07754 217993 | @GYATaunton

Job Title

Administrative Assistant

JOB DESCRIPTION

Department

Guildhall School of Music & Drama & Innovation

Grade

Job Type

Location

B

Full Time

Guildhall School of Music & Drama Islington Locations

Responsible to

Music Education Islington Manager

Responsible for

N/A

Purpose of Post

To provide high level administrative support for Guildhall School’s day to day work for Music
Education Islington (MEI), events and projects, under direction from the Senior Administrator
and Manager.

This role involves working extensively with the Islington City Council and other external partners.

Main Duties

•  Support  the  successful  day-to-day  operation  and  administration  of  projects  and
programmes led by Guildhall School as lead delivery partner of Music Education Islington
•  Ensure  the  smooth  operation  of  day-to-day  activities  in  particular  MEI’s  after  school
Music  Centres,  including  support  in  time  tabling,  students  support  and  communication
with relevant people involved.

•  Acting as a first point of contact for all enquiries at the MEI office, over the phone and by
email,  providing  a  high  level  of  customer  service  with  students,  parents,  staff,  outside
agencies, and members of the general public, and referring enquiries to the relevant staff
member, department or specialist service as required

•  Support  the  MEI  Management  team  with  diary  management,  and  management  of  the

central office diary

•  Provide administrative and clerical support to MEI staff by assisting with the preparation
of materials and project reports, including scanning, photocopying and collating materials
•  Provide  administrative  support  for  MEI  meetings,  including  setting  agendas  and  taking

minutes

1

•  Supporting  maintenance  of  databases,  registers,  computer  inventory,  staff  lists,  and

equipment booking sheets that are relevant for Guildhall School’s work in Islington.

•  Assist  in  the  management  of  Guildhall  School’s  MEI  Social  Media  accounts,  under  the
direction  of  the  Senior  Administrator,  Guildhall  School  Communications  and  Islington
Council Communications teams.

•  Assist with monitoring of students’ progression, and production of relevant reports.
•  Assist in maintaining equipment, systems and facilities
•  Create and update procedure/operations manual when necessary.
•  Maintain an accurate inventory of stationery including computer consumables, including

tracking usage and reordering/restocking as required.

•  Maintain  an  accurate  inventory  of  all  instruments,  including  trading  loans,  repairs,

purchases, etc.

•  Provide  support  for  in-school  and  out-of-school  activities,  events  and  functions,  as
directed eg room/venue bookings, catering, AV equipment, promotional materials etc.
•  Requirement  to  undertake  first  aid  training  and  provide  first  aid  where  necessary,

following accident reporting procedures as applicable.

•  To assist with risk assessments, as directed.
•  Actively seek to implement the City of London’s Occupational Health and Safety Policy in
relation to the duties of the post, and at all times give due regard to the health and safety
of both themselves and others when carrying out their duties.

•  Actively  seek  to  implement  the  City  of  London’s  Equal  Opportunity  Policy  and  the

objective to promote equality of opportunity in relation to the duties of the post.

•  To  undertake  any  other  duties  that  may  reasonably  be  requested  appropriate  to  the

grade.

•  To attend meetings and events outside normal working hours as required.

Other

•  To use and assist others in the use of information technology systems to carry out duties
in the most efficient and effective manner and with regard and compliance with the Data
Protection Act and other legislation.

•  To  achieve  agreed  service  outcomes  and  outputs,  and  personal  appraisal  targets,  as

agreed by the line manager.

•  To undertake training and constructively take part in meetings, supervision, seminars and
other  events  designed  to  improve  communication  and  assist  with  the  effective
development of the post and post holder.

•  The  post  holder  is  expected  to  be  committed  to  MEI  core  values  and  roles  of  public
service,  quality,  equality  and  empowerment  and  to demonstrate this commitment  in the
way they carry out their duties.

2

PERSON SPECIFICATION

Job Title

Administrative Assistant

Department

Music Education Islington

Grade and Level

Grade B

Trent Position Number

Please find below the qualifications, experience and technical skills required to undertake this post. Each
criterion will be assessed at application (A), interview (I) or test (T) as indicated below.

Technical Skills / Professional Qualifications / Relevant Education & Training

Technical Skills

•  Excellent organisational and administrative skills with the ability to take a structured

approach to organising work with a commitment to accuracy. (A) (I) (T)

•  Ability to display an active interest and knowledge of music (A) (I)
•  Excellent interpersonal skills with an ability to develop & sustain relationships with

staff, parents and students of all ages (A) (I)

•  Ability to work quickly and accurately under pressure (A) (I)
•  Excellent customer service skills. (A) (I)
•  Excellent verbal and written communication skills. (A) (I)
•  A good understanding of music education. (A) (I)
•  Have an interest in working in a creative artistic environment. (A)

Experience required

•  Experience of working in an administration role (A) (I)
•  Experience of working within an arts or higher education organisation. (A)
•  Experiences in supporting and delivering projects (A) (I)
•  Experience of working independently under pressure in a multi-task environment as

well as part of a dynamic and supportive team (A) (I)
•  Significant experience of all Microsoft Office packages. (A)

Desirable Experience

•  First aid trained (A)
•  Musical background (A) (I)

3

Recruitment – Note to Applicants

The qualifications, experience and technical skills will be used in the decision making process for
recruitment.  Please  give  examples  of  how  you  have  exhibited  these  behaviours  in  your  previous
role(s).  It  is  essential  you  address  the  criterion  marked  as  (A)  on  your  application  form  in  the
section for supporting information.

Be  as  specific  as  possible,  we  cannot  guess  or  make  assumptions,  but  will  assess  your
application  solely  on  the  information  provided.  Try  to  provide  evidence,  by  examples,  where
possible, of skills, knowledge and experience contained in this person specification.

4

Summary of Terms and Conditions of Employment

This summary is given as a guide and is not intended to form part of an individual’s contract of
employment.

Salary

The salary range for this job is £31,120 - £34,180 per annum, including Inner London Weighting,
inclusive of all allowances.  This figure will be reviewed annually from 1 July in line with the pay
award for other salaried staff within the City of London Corporation.

Contract

The position is offered on permanent basis.

Hours of Work

Normal  hours  of  work  are  from  9.00  to  5.00  being  35  hours  per  week  excluding  lunch  breaks,
Monday to Friday, inclusive but the post holder shall be expected to work the hours necessary to
carry out the duties of the position.

Frequency and Method of Payment

This  is  a  monthly  paid  appointment,  and  salaries  are  credited  to  a  Bank  or  Building  Society
Account on the 11th  of each month.

Annual Leave

There is an entitlement of 24 days annual holiday plus Bank Holidays.  There are subsequent
increases to entitlement to annual holiday according to length of service.

Sickness Absence and Pay

The City of London Corporation has a comprehensive Occupational Sick Pay scheme, details of
which  can  be  found  in  the  Employee  Handbook  which  will  be  made  available  to  you  upon
commencement.

Pension

You  will  automatically  be  admitted  to  the  City  of  London  Corporation’s  Pension  Scheme.
Employees  contribute  between  5.5%  and  12.5%  of  their  pensionable  pay  to  the  scheme,
depending on salary.

5

If you do not wish to join the Scheme you must make a formal declaration stating, you wish to
opt out.  You may contact the Pensions Office directly should you have any queries relating to
the Local Government Pension scheme and your entitlements under this scheme.

Continuous Service

If  you  join  the  City  of  London  Corporation  without  a  break  in  service  (subject  to  certain
exceptions)  from  another  body  covered  by  the  Redundancy  Payments  (Local  Government)
(Modification)  Order  1999,  your  service  with  that  institution  will  count  for  the  purpose  of
continuous  service.  The  amount  of  continuous  service  which  you  have  will  affect  your
entitlement  to certain  contractual  benefits, for  example,  annual  leave, sick  leave and maternity
leave. A full explanation of Continuous Service is contained within the Employee Handbook.

Probationary Period

You  will  be  employed  initially  on  a  six-month  probationary  period.  Should  either  party  wish  to
terminate  the  employment  during this  period, then one  week’s  notice  will  be  required  on  either
side, except for summary termination for gross misconduct.

Notice Period

One month by either party after satisfactory completion of probationary period.

Learning and Employee Development

The City  of  London  provides  for  financial  support  and time  off for  staff to  study for  appropriate
qualifications which relate to their duties or undertaking professional skills update training. There
is also an in-house programme covering more general training needs.

Employee Volunteering Programme

The  City  Corporation,  in  line  with  its  aims  to  contribute  to  a  flourishing  society,  shape
outstanding environments and support a thriving economy, offers employees paid special leave
time during normal hours to encourage employees to volunteer their time and skills to Volunteer
Involving Organisations (VIOs) operating within the Square Mile, London and beyond.

Full-time employees may take up to 2 days or 14 hours per year in which to volunteer, between
1 January and 31 December. For temporary and part time employees these hours are adjusted
pro rata. Volunteering time can be taken in smaller bite size e.g. 2 hours a week over 7 weeks,
where  this  can  be  accommodated  by  the  City  Corporation  and  meets  the  requirements  of  the
volunteer organisation.

6

                      Job Description

Job Title: Musical Awareness Teacher
Department: Junior Guildhall Music Course
Grade: Hourly Paid £49.31
Location: Guildhall School of Music & Drama, Silk Street
Responsible to: Head of Junior Guildhall, Head of Junior Music Courses & Head of
Academic Studies
Responsible for: NA

Appointed Candidates Signature:
Please sign and date here upon receiving your offer of employment
I confirm I have read the Job Description below:

Full Name: ………………………………………………………….

Signature ………………………..………. Date: …………………

Purpose of Post
To teach music course students aged between 11 and 19 according to own specialism, in accordance
with the school and departmental requirements and to guide their musical and artistic development.
This post is a mixture of classroom and 1:1 teaching.

Main Duties & Responsibilities

1.  To be responsible for formal scheduled teaching, tutorials and assessment (in relation to assigned
students) in line with the Junior Guildhall Musical Awareness syllabus. Included within the hours
allocated to this work are the preparation of learning materials, research and other forms of
scholarly activity including attendance at meetings and all administration.

2.  To monitor the progress and achievement of assigned students throughout their period of study.

3.  To teach theory or composition as a 1:1 should the need arise.

4.  To manage the preparation and participation of assigned students where appropriate.

5.  To participate, if requested, with the Head of Junior Guildhall and other senior colleagues in the

auditioning and admissions procedures (for an additional fee).

6.  To participate, if requested, with the Head of Junior Guildhall and other senior colleagues as a

member of a panel for student assessments (for an additional fee).

7.  To contribute to programme and curriculum development where appropriate.

8.  To raise the profile of Junior Guildhall by promoting the School in all outside activity and assisting

in the recruitment of students of the highest quality

9.  To liaise with other providers of student support services within the School and provide advice to

students with special learning needs.

10. To participate as required in the administration arrangements of Junior Guildhall.

11. To liaise with other School Departments on collaborative activity where appropriate.

12. To carry out other departmental duties from time to time as agreed with the Head of Junior

Guildhall and Head of Junior Music Courses.

Person Specification

Job Title: Musical Awareness Teacher
Department: Junior Guildhall
Grade: £49.31 per hour
Trent Position number:
DBS Criterion: (delete as appropriate)

Security Vetting Criterion: (delete as appropriate)

Enhanced DBS with children’s barred list

No security vetting is required

Politically Restricted Post Criterion: (delete as appropriate)

This post is not politically restricted

Please find below the qualifications, experience and technical skills required to undertake this
post. Each criterion will be assessed at application (A), interview (I) or test (T) as indicated
below.

JUNIOR GUILDHALL
MUSICAL AWARENESSTEACHER

Technical skills, qualifications and experience
•  Experience of teaching specialism (A, I)
•  Experience of teaching within a specialist

musical environment(A, I)

•  Performing career (A, I)
•  Music degree, diploma or equivalent. (A, I)

Business Skills
•  Able to communicate well effectively both orally

and in writing

•  Able  to  develop  &  sustain  relationships  with
Guildhall School colleagues, clients & students

•  Able to work as part of a committed team
•  Able to give regular lessons on Saturdays
•  Able to offer career guidance in music to young

people

Personal Skills

Essential

Desirable


















•  Ability to motivate and inspire young people
•  Enthusiasm and commitment to Junior Guildhall
•  Ability to prioritise and manage own workload
•  Ability  to  be  logical  and  able  to  apply  an

innovative approach to problem solving

•  Self  motivated,  self-starter  with  a  calm  and

professional approach

•  Efficient, organised & able to meet deadlines











Recruitment – Note to Applicants

The qualifications, experience and technical skills will be used in the decision-making
process for recruitment. Please give examples of how you have exhibited these
behaviours in your previous role(s) and experience.  It is essential you address the
criterion marked as (A) on your application form in the section for supporting
information, this will be the minimum criteria for shortlisting.

Be as specific as possible, we cannot guess or make assumptions, but will assess your
application solely on the information provided.   Try to provide evidence, by examples,
where  possible,  of  skills,  knowledge  and  experience  contained  in  this  person
specification.

Summary of Terms and Conditions of Employment

This summary is given as a guide and is not intended to form part of an individual’s contract
of employment.

Salary

The hourly rate of pay for your working hours for teaching will be £49.31 per hour (including
holiday  pay).  You  will  only  be  paid  for  the  hours  you  actually  work  and  for  the  equivalent
proportion of annual leave to which each hour you work entitles you.

Contract

The position is offered on a permanent basis.

Hours of Work

The times/days when teaching is normally to take place shall be arranged by agreement with
your  Head  of  Department  before  the  beginning  of  each  term.  For  this  purpose,  terms  are
deemed to begin in September, January and April (actual start dates will vary each year).

Frequency and Method of Payment

This is a monthly paid appointment and salaries are credited to a Bank or Building Society
Account on the last working day of the month.

Annual Leave

The annual leave year runs from 1st September to 31st August each year.  Payment in respect
of your annual entitlement, equivalent to 28 days pro rata, is included in the total hourly rate
of  pay  for  your  working  hours.    Your  total  hourly  rate,  therefore,  will  contain  an  element
equivalent to 1/11th of the hourly rate in respect of your entitlement to paid annual leave.  The
amounts of total pay and the paid annual leave element are shown in the accompanying letter
of appointment.

Sickness Absence and Pay

The City of London Corporation has a comprehensive Occupational Sick Pay scheme, details
of which can be found in the Employee Handbook which will be made available to you upon
commencement.

Pension

You  will  automatically  be  admitted  to  the  City  of  London  Corporation’s  Pension  Scheme.
Employees  contribute  between  5.5%  and  12.5%  of  their  pensionable  pay  to  the  scheme,
depending on salary.

If you do not wish to join the Scheme you must make a formal declaration stating you wish to
opt out.  You may contact the Pensions Office directly should you have any queries relating to
the Local Government Pension scheme and your entitlements under this scheme.

Continuous Service

If  you  join  the  City  of  London  Corporation  without  a  break  in  service  (subject  to  certain
exceptions) from another body covered by the Redundancy Payments (Local Government)
(Modification)  Order  1999,  your  service  with  that  institution  will  count  for  the  purpose  of
continuous  service.  The  amount  of  continuous  service  which  you  have  will  affect  your
entitlement to certain contractual benefits; for example, annual leave, sick leave and maternity
leave. A full explanation of Continuous Service is contained within the Employee Handbook.

Probationary Period

You will be employed initially on a one academic year probationary period.  Should either party
wish to terminate the employment during this period, then one months’ notice will be required
on either side, except for summary termination for gross misconduct.

Notice Period

1 full term notice in writing by either party after satisfactory completion of probationary period.

Learning and Employee Development

The City of London provides financial support and time off for staff to study for appropriate
qualifications  which  relate  to  their  duties  or  undertaking  professional  skills  update  training.
There is also an in-house programme covering more general training needs.

Employee Volunteering Programme

The  City  Corporation,  in  line  with  its  aims  to  contribute  to  a  flourishing  society,  shape
outstanding  environments  and  support  a  thriving  economy,  offers  employees  paid  special
leave time during normal hours to encourage employees to volunteer their time and skills to
Volunteer  Involving  Organisations  (VIOs)  operating  within  the  Square  Mile,  London  and
beyond.

Full-time employees may take up to 2 days or 14 hours per year in which to volunteer, between
1  January  and  31  December.  For  temporary  and  part-time  employees  these  hours  are
adjusted pro rata. Volunteering time can be taken in smaller bite size e.g. 2 hours a week over
7  weeks,  where  this  can  be  accommodated  by  the  City  Corporation  and  meets  the
requirements of the volunteer organisation.

Job Description

Job Title:
Department:
Grade:
Location:
Responsible to:   Office Manager, Systems and Finance Manager
Responsible for:   Accompanists

Junior Guildhall – Music Officer
Junior Guildhall
C
Guildhall School of Music & Drama

Appointed Candidates Signature:
Please sign and date here upon receiving your offer of employment
I confirm I have read the Job Description below:

Full Name: ………………………………………………………….

Signature ………………………..………. Date: …………………

Purpose of Post
To provide high-level administrative support for Junior Guildhall alongside the Office
Manager, Systems and Finance Manager, Music Officers, and any other office staff.
This  role  has  specific  responsibilities  for  Large  Ensembles  (orchestral  manager),
Lutine Prize administration, and ongoing timetabling in conjunction with the Head of
Junior  Music  Courses  and  Systems  and  Finance  Manager.  The  Junior  Guildhall
Accompanists  schedule  and  Open  House Concerts  planning also form  a significant
part of the role.

To  foster  good  relations  between  teachers,  parents,  and  staff  and  to  help  create  a
culture  of  collaboration,  innovation,  personal  motivation  and  reflection,  professional
integrity and a lateral approach to problem solving.

Main Duties & Responsibilities

1.  To provide high level administrative support for Junior Guildhall alongside

the Office Manager, Head of Systems and Finance and Music Officers with
specific responsibilities for Large Ensembles (orchestral manager), Lutine
Prize administration, and ongoing timetabling in conjunction with the Head
of Junior Music Courses, Junior Guildhall Accompanists schedules and
Open House Concert(OHC) planning including Platform Performance
scheduling.

2.  To be responsible for the administration and timetabling of OHC’s and

Platform Performances.

3.  To help maintain up to date timetables for both students and staff on

EEPOS and to relay these changes to all parties involved, in conjunction
with the Systems and Finance Manager and Head of Junior Music
Courses.

Page 1 of 6

4.  To monitor the JG-timetable inbox.
5.  To assist in the scheduling and administration of Formal Assessments in
conjunction with the Office Manager and Head of Junior Music Courses.

Concert Support and Administrative Responsibilities

6.  To manage large ensemble requirements including hiring

equipment/music, liaising with conductors and administrative staff,
coordinating and overseeing events, including external visits/tours when
appropriate. To liaise with ensemble directors with regards the creation of
parts and music for all large ensembles.

7.  To coordinate and manage permission/collection forms for GDPR, BOPA

and Child Licensing, and publicity purposes.

8.  To help stage manage these events as required with other Music Officers

and to help create and collate programmes for various events and
rehearsals in conjunction with the music officer in charge of small
ensembles.

Concert Administration

9.  To be help with the planning of concerts and events including booking

venues, advising on stage set up arrangements, hiring equipment, proof
reading and arranging the printing of programmes, tickets, notices and
promotional materials in conjunction with other music officers.

10. To assist with risk assessments for Silk Street and any external venues in
conjunction with the music officer in charge of large ensembles and the
Systems and Finance Manager.

Other
11. To administer the Lutine Prize in conjunction with the Head of Junior

Guildhall.

12. To help keep student records up to date on EEPOS and any other relevant

programmes.

13. To maintain the Junior Guildhall music library and instrument stock.
14. Actively seek to implement the City of London’s Occupational Health and
Safety Policy in relation to the duties of the post, and at all times give due
regard to the health and safety of both themselves and others when
carrying out their duties.

15. Actively seek to implement the City of London’s Equal Opportunity Policy

and the objective to promote equality of opportunity in relation to the duties
of the post.

16. To undertake any other duties that may reasonably be requested

appropriate to the grade.

Page 2 of 6

Person Specification

Job Title:
Department:
Grade:
Trent Position number:
DBS Criterion: (delete as appropriate)

Junior Guildhall - Music Officer
Junior Guildhall
C

Enhanced DBS with children’s barred list

Security Vetting Criterion: (delete as appropriate)

Politically Restricted Post Criterion: (delete as appropriate)

This post is not politically restricted

No security vetting is required

Please find below the qualifications, experience and technical skills required to undertake this
post. Each criterion will be assessed at application (A), interview (I) or test (T) as indicated
below.

Experience Required

•  Minimum 2-3 experience of working in an arts administration role (A,I)
•  Experience of working with young people in a creative artistic environment

preferably in music (A,I)

•  The ability to work to tight deadlines and maintain a calm, ordered approach.

(A, I)

•  Experience of working independently under pressure in a multi-task

environment as well as part of a dynamic and supportive team is essential (A,
I)

•  Highly developed interpersonal, negotiating and organisational skills are vital,

along with meticulous attention to detail (A, I)

•  Experience of dealing with conflict with a calm solution-focussed approach (A,

I)

Technical Skills & Knowledge

•  Ability to display an active interest and knowledge of music and Junior

Guildhall (A, I)

•  Excellent interpersonal skills with a strong ability to build effective
relationships with staff, parents and students of all ages. (A, I)

•  Excellent verbal and written communication skills. (A, I)
•  The candidate should be industrious and hard working and display a high
degree of computer proficiency (including Word, Excel & Access) (A, I)

Page 3 of 6

•  Ability to anticipate, negotiate and solve problems to ensure the successful

implementation and running of the Training Programmes (A, I)

Desirable Experience

•  Educated to degree level and a degree in music or an artistic discipline would

be desirable (A)

•  Experience of working in a similar environment with young musical students

and parents (A, I)
•  First aid trained (A)

Other Relevant Information
(e.g. working hours if applicable)

Working hours:
35 hours per week. The post holder will be expected to work on Saturdays during term time
(up to 12 Saturdays x 3 terms per annum). Tuesday to Saturday during term time and Monday
to Friday outside of term time.

Recruitment – Note to Applicants

The qualifications, experience and technical skills will be used in the decision-making
process for recruitment. Please give examples of how you have exhibited these
behaviours in your previous role(s) and experience.  It is essential you address the
criterion marked as (A) on your application form in the section for supporting
information, this will be the minimum criteria for shortlisting.

Be as specific as possible, we cannot guess or make assumptions, but will assess your
application solely on the information provided.   Try to provide evidence, by examples,
where  possible,  of  skills,  knowledge  and  experience  contained  in  this  person
specification.

Page 4 of 6

Summary of Terms and Conditions of Employment

This summary is given as a guide and is not intended to form part of an individual’s
contract of employment.

Salary
The salary range for this job is £36,900 - £40,850 per annum including Inner London
Weighting, inclusive of all allowances. This figure will be reviewed annually from 1 July
in line with the pay award for other salaried staff within the City of London Corporation.

Contract
The position is offered on permanent basis.

Hours of Work
Normal hours of work are 9.00am – 5.00pm, being 35 hours per week excluding lunch
breaks, Monday to Friday, inclusive but the post holder shall be expected to work the
hours necessary to carry out the duties of the position. The post holder will also be
expected to work on Saturdays during term time.

Frequency and Method of Payment
This is a monthly paid appointment, and salaries are credited to a Bank or Building
Society Account on the 11th of each month.

Annual Leave
There  is  an  entitlement  of  24  days  annual  holiday  plus  Bank  Holidays.  There  are
subsequent increases to entitlement to annual holiday according to length of service.

Sickness Absence and Pay
The City of London Corporation has a comprehensive Occupational Sick Pay scheme,
details of which can be found in the Employee Handbook which will be made available
to you upon commencement.

Pension
You  will  automatically  be  admitted  to  the  City  of  London  Corporation’s  Pension
Scheme. Employees contribute between 5.5% and 12.5% of their pensionable pay to
the scheme, depending on salary.
If you do not wish to join the Scheme you must make a formal declaration stating you
wish  to  opt  out. You may  contact  the  Pensions  Office  directly  should  you  have  any
queries  relating  to  the  Local  Government  Pension  scheme  and  your  entitlements
under this scheme.

Page 5 of 6

Continuous Service
If you join the City of London Corporation without a break in service (subject to certain
exceptions)  from  another  body  covered  by  the  Redundancy  Payments  (Local
Government) (Modification) Order 1999, your service with that institution will count for
the purpose of continuous service. The amount of continuous service which you have
will affect your entitlement to certain contractual benefits; for example, annual leave,
sick leave and maternity leave. A full explanation of Continuous Service is contained
within the Employee Handbook.

Probationary Period
You will be employed initially on a six-month probationary period. Should either party
wish to terminate the employment during this period, then one week’s notice will be
required on either side, except for summary termination for gross misconduct.

Notice Period
One month by either party after satisfactory completion of probationary period.

Learning and Employee Development
The  City  of  London  provides  for  financial  support  and  time  off  for  staff  to  study  for
appropriate qualifications which relate to their duties or undertaking professional skills
update training. There is also an in-house programme covering more general training
needs.

Employee Volunteering Programme
The City Corporation, in line with its aims to contribute to a flourishing society, shape
outstanding  environments  and  support  a  thriving  economy,  offers  employees  paid
special leave time during normal hours to encourage employees to volunteer their time
and  skills  to  Volunteer  Involving  Organisations  (VIOs)  operating  within  the  Square
Mile, London and beyond.
Full-time employees may take up to 2 days or 14 hours per year in which to volunteer,
between 1 January and 31 December. For temporary and part time employees these
hours are adjusted pro rata. Volunteering time can be taken in smaller bite size e.g. 2
hours a week over 7 weeks, where this can be accommodated by the City Corporation
and meets the requirements of the volunteer organisation.

Page 6 of 6

Job Description

Job Title:
Department:
Grade:
Location:
Responsible to:   Office Manager, Systems and Finance Manager
Responsible for:   Accompanists

Junior Guildhall – Music Officer
Junior Guildhall
C
Guildhall School of Music & Drama

Appointed Candidates Signature:
Please sign and date here upon receiving your offer of employment
I confirm I have read the Job Description below:

Full Name: ………………………………………………………….

Signature ………………………..………. Date: …………………

Purpose of Post
To provide high-level administrative support for Junior Guildhall alongside the Office
Manager, Systems and Finance Manager, Music Officers, and any other office staff.
This  role  has  specific  responsibilities  for  Large  Ensembles  (orchestral  manager),
Lutine Prize administration, and ongoing timetabling in conjunction with the Head of
Junior  Music  Courses  and  Systems  and  Finance  Manager.  The  Junior  Guildhall
Accompanists  schedule  and  Open  House Concerts  planning also form  a significant
part of the role.

To  foster  good  relations  between  teachers,  parents,  and  staff  and  to  help  create  a
culture  of  collaboration,  innovation,  personal  motivation  and  reflection,  professional
integrity and a lateral approach to problem solving.

Main Duties & Responsibilities

1.  To provide high level administrative support for Junior Guildhall alongside

the Office Manager, Head of Systems and Finance and Music Officers with
specific responsibilities for Large Ensembles (orchestral manager), Lutine
Prize administration, and ongoing timetabling in conjunction with the Head
of Junior Music Courses, Junior Guildhall Accompanists schedules and
Open House Concert(OHC) planning including Platform Performance
scheduling.

2.  To be responsible for the administration and timetabling of OHC’s and

Platform Performances.

3.  To help maintain up to date timetables for both students and staff on

EEPOS and to relay these changes to all parties involved, in conjunction
with the Systems and Finance Manager and Head of Junior Music
Courses.

Page 1 of 6

4.  To monitor the JG-timetable inbox.
5.  To assist in the scheduling and administration of Formal Assessments in
conjunction with the Office Manager and Head of Junior Music Courses.

Concert Support and Administrative Responsibilities

6.  To manage large ensemble requirements including hiring

equipment/music, liaising with conductors and administrative staff,
coordinating and overseeing events, including external visits/tours when
appropriate. To liaise with ensemble directors with regards the creation of
parts and music for all large ensembles.

7.  To coordinate and manage permission/collection forms for GDPR, BOPA

and Child Licensing, and publicity purposes.

8.  To help stage manage these events as required with other Music Officers

and to help create and collate programmes for various events and
rehearsals in conjunction with the music officer in charge of small
ensembles.

Concert Administration

9.  To be help with the planning of concerts and events including booking

venues, advising on stage set up arrangements, hiring equipment, proof
reading and arranging the printing of programmes, tickets, notices and
promotional materials in conjunction with other music officers.

10. To assist with risk assessments for Silk Street and any external venues in
conjunction with the music officer in charge of large ensembles and the
Systems and Finance Manager.

Other
11. To administer the Lutine Prize in conjunction with the Head of Junior

Guildhall.

12. To help keep student records up to date on EEPOS and any other relevant

programmes.

13. To maintain the Junior Guildhall music library and instrument stock.
14. Actively seek to implement the City of London’s Occupational Health and
Safety Policy in relation to the duties of the post, and at all times give due
regard to the health and safety of both themselves and others when
carrying out their duties.

15. Actively seek to implement the City of London’s Equal Opportunity Policy

and the objective to promote equality of opportunity in relation to the duties
of the post.

16. To undertake any other duties that may reasonably be requested

appropriate to the grade.

Page 2 of 6

Person Specification

Job Title:
Department:
Grade:
Trent Position number:
DBS Criterion: (delete as appropriate)

Junior Guildhall - Music Officer
Junior Guildhall
C

Enhanced DBS with children’s barred list

Security Vetting Criterion: (delete as appropriate)

Politically Restricted Post Criterion: (delete as appropriate)

This post is not politically restricted

No security vetting is required

Please find below the qualifications, experience and technical skills required to undertake this
post. Each criterion will be assessed at application (A), interview (I) or test (T) as indicated
below.

Experience Required

•  Minimum 2-3 experience of working in an arts administration role (A,I)
•  Experience of working with young people in a creative artistic environment

preferably in music (A,I)

•  The ability to work to tight deadlines and maintain a calm, ordered approach.

(A, I)

•  Experience of working independently under pressure in a multi-task

environment as well as part of a dynamic and supportive team is essential (A,
I)

•  Highly developed interpersonal, negotiating and organisational skills are vital,

along with meticulous attention to detail (A, I)

•  Experience of dealing with conflict with a calm solution-focussed approach (A,

I)

Technical Skills & Knowledge

•  Ability to display an active interest and knowledge of music and Junior

Guildhall (A, I)

•  Excellent interpersonal skills with a strong ability to build effective
relationships with staff, parents and students of all ages. (A, I)

•  Excellent verbal and written communication skills. (A, I)
•  The candidate should be industrious and hard working and display a high
degree of computer proficiency (including Word, Excel & Access) (A, I)

Page 3 of 6

•  Ability to anticipate, negotiate and solve problems to ensure the successful

implementation and running of the Training Programmes (A, I)

Desirable Experience

•  Educated to degree level and a degree in music or an artistic discipline would

be desirable (A)

•  Experience of working in a similar environment with young musical students

and parents (A, I)
•  First aid trained (A)

Other Relevant Information
(e.g. working hours if applicable)

Working hours:
35 hours per week. The post holder will be expected to work on Saturdays during term time
(up to 12 Saturdays x 3 terms per annum). Tuesday to Saturday during term time and Monday
to Friday outside of term time.

Recruitment – Note to Applicants

The qualifications, experience and technical skills will be used in the decision-making
process for recruitment. Please give examples of how you have exhibited these
behaviours in your previous role(s) and experience.  It is essential you address the
criterion marked as (A) on your application form in the section for supporting
information, this will be the minimum criteria for shortlisting.

Be as specific as possible, we cannot guess or make assumptions, but will assess your
application solely on the information provided.   Try to provide evidence, by examples,
where  possible,  of  skills,  knowledge  and  experience  contained  in  this  person
specification.

Page 4 of 6

Summary of Terms and Conditions of Employment

This summary is given as a guide and is not intended to form part of an individual’s
contract of employment.

Salary
The salary range for this job is £36,900 - £40,850 per annum inclusive of Inner London
Weighting and of all allowances. This figure will be reviewed annually from 1 July in
line with the pay award for other salaried staff within the City of London Corporation.

Contract
The position is offered on permanent basis.

Hours of Work
Normal hours of work are 9.00am – 5.00pm, being 35 hours per week excluding lunch
breaks, Monday to Friday, inclusive but the post holder shall be expected to work the
hours necessary to carry out the duties of the position. The post holder will also be
expected to work on Saturdays during term time.

Frequency and Method of Payment
This is a monthly paid appointment, and salaries are credited to a Bank or Building
Society Account on the 11th of each month.

Annual Leave
There  is  an  entitlement  of  24  days  annual  holiday  plus  Bank  Holidays.  There  are
subsequent increases to entitlement to annual holiday according to length of service.

Sickness Absence and Pay
The City of London Corporation has a comprehensive Occupational Sick Pay scheme,
details of which can be found in the Employee Handbook which will be made available
to you upon commencement.

Pension
You  will  automatically  be  admitted  to  the  City  of  London  Corporation’s  Pension
Scheme. Employees contribute between 5.5% and 12.5% of their pensionable pay to
the scheme, depending on salary.
If you do not wish to join the Scheme you must make a formal declaration stating you
wish  to  opt  out. You may  contact  the  Pensions  Office  directly  should  you  have  any
queries  relating  to  the  Local  Government  Pension  scheme  and  your  entitlements
under this scheme.

Page 5 of 6

Continuous Service
If you join the City of London Corporation without a break in service (subject to certain
exceptions)  from  another  body  covered  by  the  Redundancy  Payments  (Local
Government) (Modification) Order 1999, your service with that institution will count for
the purpose of continuous service. The amount of continuous service which you have
will affect your entitlement to certain contractual benefits; for example, annual leave,
sick leave and maternity leave. A full explanation of Continuous Service is contained
within the Employee Handbook.

Probationary Period
You will be employed initially on a six-month probationary period. Should either party
wish to terminate the employment during this period, then one week’s notice will be
required on either side, except for summary termination for gross misconduct.

Notice Period
One month by either party after satisfactory completion of probationary period.

Learning and Employee Development
The  City  of  London  provides  for  financial  support  and  time  off  for  staff  to  study  for
appropriate qualifications which relate to their duties or undertaking professional skills
update training. There is also an in-house programme covering more general training
needs.

Employee Volunteering Programme
The City Corporation, in line with its aims to contribute to a flourishing society, shape
outstanding  environments  and  support  a  thriving  economy,  offers  employees  paid
special leave time during normal hours to encourage employees to volunteer their time
and  skills  to  Volunteer  Involving  Organisations  (VIOs)  operating  within  the  Square
Mile, London and beyond.
Full-time employees may take up to 2 days or 14 hours per year in which to volunteer,
between 1 January and 31 December. For temporary and part time employees these
hours are adjusted pro rata. Volunteering time can be taken in smaller bite size e.g. 2
hours a week over 7 weeks, where this can be accommodated by the City Corporation
and meets the requirements of the volunteer organisation.

Page 6 of 6

          Job Description

Job Title: Senior Student Life Officer
Department: Student Services
Grade: D
Location: Guildhall School of Music & Drama
Responsible to: Deputy Head of Student Services (Student Life)

Appointed Candidates Signature:
Please sign and date here upon receiving your offer of employment
I confirm I have read the Job Description below:

Full Name: ………………………………………………………….

Signature ………………………..………. Date: …………………

Purpose of Post

The Senior Student Life Officer will contribute to the development and delivery of Student Life
Services that support students’ transition into and throughout their course of study, promoting
social inclusion and belonging, and a mentally healthy environment, including: welcome and
orientation  activities,  accommodation  advice,  international  student  support,  and  financial
wellbeing

Main Duties & Responsibilities

1.  To support the planning and delivery of Student Life events, with a particular focus on

transitional support and welcome/ induction events

2.  To develop and deliver services, resources and events to support the international
student experience, including coordination of the annual International Student
Orientation

3.  To develop and deliver accommodation advice services, resources and events,
demonstrating best practice by utilising expert and up to date knowledge of the
sector.

4.  To develop and deliver initiatives to promote the wellbeing of the Sundial Court

Community and foster belonging and community

5.  To support the recruitment, selection and on-going training and supervision of

Sundial Court Residential Assistants

6.  To develop, with Residential Assistants, a programme of activities for student

residents.

Page 1 of 6

7.  To contribute to the development of resources to promote financial wellbeing, and

provide guidance regarding ‘working during your studies’

8.  To contribute to departmental communications including the monthly Student News

‘ezine,’ MyGuildhall (intranet), website, and social media

9.  To promote student feedback processes and support the training and development of

student representatives

10. To provide advice and guidance to SU Officers and support the democratic

processes of the Students’ Union, including the management of annual elections

11. To contribute to the development and implementation of case management and

service monitoring / evaluation processes

12. To represent Student Services and the School effectively to staff, students, and
visitors, by participating in a range of activities at internal and external events.

13. To develop the skills, knowledge and behaviours to ensure the effective delivery and

enhancement of Student Services, participating fully and positively in staff
development opportunities.

14. To implement quality assurance and enhancement measures to improve operational

effectiveness, producing reports, records and statistics as required.

15. To ensure compliance with all relevant legislation and take responsibility for
understanding and implementing School and Student Services policies and
procedures including those governing Health and Safety, Equal Opportunities,
Safeguarding, Confidentiality, Copyright, Data Protection, Freedom of Information
and Disability, within the remit of the post.

16. To undertake any similar duties at this level required by the Head of Student Services
/ Deputy Head of Student Services (Student Life) commensurate with your position.

17. Actively seek to implement the City of London’s Occupational Health and Safety
Policy in relation to the duties of the post, and at all times give due regard to the
health and safety of both themselves and others when carrying out their duties.

18. Actively seek to implement the City of London’s Equal Opportunity Policy and the
objective to promote equality of opportunity in relation to the duties of the post.

19. To undertake any other duties that may reasonably be requested appropriate to the

grade

Page 2 of 6

Person Specification

Job Title: Senior Student Life Officer
Department: Student Services
Grade: D
Trent Position number:
DBS Criterion: (delete as appropriate)

Enhanced DBS

Security Vetting Criterion: (delete as appropriate)

No security vetting is required

Politically Restricted Post Criterion: (delete as appropriate)

This post is not politically restricted

Please find below the qualifications, experience and technical skills required to undertake this
post. Each criterion will be assessed at application (A), interview (I) or test (T) as indicated
below.

Professional Qualifications / Relevant Education & Training

1.  A first or higher degree and/or a relevant professional qualification. (A)
2.  Recent and substantial experience of working in Student Services in Higher

Education. (A) (I)

Experience Required

Essential

1.  Demonstrable commitment to the provision of excellent services to all students and

staff across the School. (A) (I)

2.  The ability to use systems and technology to effectively and efficiently undertake the

role. (A) (I)

3.  Commitment to and promotion of safeguarding the welfare of young people and

vulnerable adults and an understanding of the safeguarding practices applicable to
working within the School. (A) (I)

4.  Ability to record and provide accurate statistical information. (A) (I)
5.  Ability to deal with multiple tasks and meet tight deadlines. (A) (I)
6.  A team worker with an adaptable and flexible approach to work. (A) (I)
7.  A meticulous approach demonstrating attention to detail. (A) (I)
8.  Enjoys working collaboratively and seeking collaborative opportunities. (A) (I)
9.  Committed to student success and supporting students to fulfil their potential. (A) (I)

Page 3 of 6

Desirable

1.  Experience of events organisation and / or project management (A) (I)
2.  Experience of giving presentations to groups, internally and to external visitors. (A) (I)
3.  Experience of student record systems (eg SITS) and HE case management systems

(eg Symplicity) (A) (I)

4.  Confident in use of social media for student engagement activity (A) (I)

Other Relevant Information

This is a part-time (21 hour, 0.6 FTE) role.

This is a hybrid role, with the opportunity to work from home one day per week.

Preferred working pattern would be Tuesday / Wednesday / Friday.

Recruitment – Note to Applicants

The qualifications, experience and technical skills will be used in the decision-making
process for recruitment. Please give examples of how you have exhibited these
behaviours in your previous role(s) and experience.  It is essential you address the
criterion marked as (A) on your application form in the section for supporting
information, this will be the minimum criteria for shortlisting.

Be as specific as possible, we cannot guess or make assumptions, but will assess your
application solely on the information provided.   Try to provide evidence, by examples,
where  possible,  of  skills,  knowledge  and  experience  contained  in  this  person
specification.

Page 4 of 6

Summary of Terms and Conditions of Employment

This summary is given as a guide and is not intended to form part of an individual’s contract
of employment.

Salary

The full-time salary range for this job is £42,750 - £47,620, including Inner London Weighting,
inclusive of all allowances.  This figure will be reviewed annually from 1 July in line with the
pay award for other salaried staff within the City of London Corporation.

Contract

The position is offered on a permanent basis.

Hours of Work

Normal hours of work are 9.00am – 5.00pm, being 21 hours per week excluding lunch breaks,
Tuesday / Wednesday / Friday, but the postholder shall be expected to work the hours
necessary to carry out the duties of the position.

Frequency and Method of Payment

This is a monthly paid appointment, and salaries are credited to a Bank or Building Society
Account on the 11th of each month.

Annual Leave

There is an entitlement of 28 days annual holiday.  There are subsequent increases to
entitlement to annual holiday according to length of service.

Sickness Absence and Pay

The City of London Corporation has a comprehensive Occupational Sick Pay scheme, details
of which can be found in the Employee Handbook which will be made available to you upon
commencement.

Pension

You will automatically be admitted to the City of London Corporation’s Pension Scheme.
Employees contribute between 5.5% and 12.5% of their pensionable pay to the scheme,
depending on salary.

If you do not wish to join the Scheme you must make a formal declaration stating, you wish to
opt out.  You may contact the Pensions Office directly should you have any queries relating to
the Local Government Pension scheme and your entitlements under this scheme.

Continuous Service

If you join the City of London Corporation without a break in service (subject to certain
exceptions) from another body covered by the Redundancy Payments (Local Government)
(Modification) Order 1999, your service with that institution will count for the purpose of

Page 5 of 6

continuous service. The amount of continuous service which you have will affect your
entitlement to certain contractual benefits, for example, annual leave, sick leave and maternity
leave. A full explanation of Continuous Service is contained within the Employee Handbook.

Probationary Period

You will be employed initially on a six-month probationary period.  Should either party wish to
terminate the employment during this period, then one week’s notice will be required on either
side, except for summary termination for gross misconduct.

Notice Period

One months’ notice by either party after satisfactory completion of probationary period.

Learning and Employee Development

The City of London provides for financial support and time off for staff to study for appropriate
qualifications which relate to their duties or undertaking professional skills update training.
There is also an in-house programme covering more general training needs.

Employee Volunteering Programme

The City Corporation, in line with its aims to contribute to a flourishing society, shape
outstanding environments and support a thriving economy, offers employees paid special
leave time during normal hours to encourage employees to volunteer their time and skills to
Volunteer Involving Organisations (VIOs) operating within the Square Mile, London and
beyond.

Full-time employees may take up to 2 days or 14 hours per year in which to volunteer,
between 1 January and 31 December. For temporary and part time employees these hours
are adjusted pro rata. Volunteering time can be taken in smaller bite size e.g. 2 hours a week
over 7 weeks, where this can be accommodated by the City Corporation and meets the
requirements of the volunteer organisation.

Page 6 of 6

Job Description

Job Title:
Department:
Grade:
Location:
Responsible to:
Responsible for:

Research Support Officer (Impact)
Guildhall School - Research
D
Guildhall School of Music & Drama
Head of Research Office
Casual and temporary staff as appropriate

Appointed Candidates Signature:
Please sign and date here upon receiving your offer of employment
I confirm I have read the Job Description below:

Full Name: ………………………………………………………….

Signature ………………………..………. Date: …………………

Purpose of Post
To  assist  the  Senior  Research  Manager  and  the  Head  of  Research  in  the  delivery  of  the
Research  strategy’s  impact  objectives  and  the  development  of  the  research  culture  at  the
Guildhall School.

To  support  the  Senior  Research  Manager  in  the  development  of  impact  case  studies  for
Research  Excellence  Framework  (REF)  2028  and  to  ensure  impact  capture  activities  are
appropriate, effective, and adopted.

Under strategic direction from the Head of Research, and with operational guidance from the
Senior Research Manager, to take a major role in the project management and co-ordination
of the School’s impact submission to the Research Excellence Framework (REF) and to lead
on all the administrative impact processes, being able to utilise knowledge and experience of
impact capture processes, REF requirements and best practice in the sector.

Main Duties & Responsibilities

1.  To  support  the  Head  of  Research  in  actively  fostering  the  consolidation  and  further
development  of  a  strong  portfolio  of  impact  case  studies  in  the  context  of  strategic
preparation for the next REF submission.

2.  To contribute ideas for strategies and initiatives, and support the Head of Research in their
development and implementation, to consolidate and embed impact generation across a
wide range of research activities. To lead on elements of strategies and initiatives and their
implementation.

3.  To identify opportunities for impact and advise and support staff (many of whom are part-

time, with busy international careers) in developing them.

Page 1 of 7

4.  To support the development of impact generating activities from concept to measurable

effect:
a)  To identify research and creative practice with strong impact potential, i.e which will

benefit those beyond the institution (in the ‘real world’)

b)  To  support  researchers  to  identify  pathways  to  impact  and  appropriate  translational

and dissemination activities.

c)  To  work  with  researchers  to  design  and  embed  appropriate  impact  capture
mechanisms  (for  example,  surveys,  testimonials,  and  data  such  as  increases  in
revenue)

d)  To  coordinate  activities  and  take  an  active  role  when  required,  for  example

coordinating events with policy makers.

5.  To oversee impact documentation and administration:

a)  To  ensure  compliance  with  Research  Excellence  Framework  (REF)  guidelines

(providing appropriate information and advice to the researcher);

b)  To maintain a central repository of all information underpinning impact case studies in
Pure,  the  School’s  Research  Information  Management  System.  This  will  extend  to
metrics  measuring  the  wider  contribution  of  research  to  society  and  the  economy,
when  Research  England  publish  requirements  for  the  Engagement  and  Impact
structured statement.

c)  To  provide  administrative  and  advisory  support  to  case  study  leads  as  required,

working closely with the Guildhall Innovation team and Marketing department.

d)  To provide reports for internal and external parties as required.

6.  To support the Senior Research Manager in the co-ordination of the School submission to
the national research assessment exercise, the Research Excellence Framework (REF):
a)  To develop and implement processes and procedures that align with national policy

and internal needs.

b)  To manage the collation of data for the submission, ensuring accurate and complete

records that are transparent and auditable.

7.  To manage internal research impact processes, supporting individuals to ensure effective

project completion.

8.  To support the implementation of Pure, including the verification of data and support for

researchers in uploading content.

9.  To support the Senior Research Manager in the development of research-related policies
and  procedures  that  ensure  effective  research  development  and  meet  national  and
international standards. To support effective research ethics policies and procedures.

10. To perform such other duties consistent with the postholder’s skills and experience that
may reasonably be requested as directed by the Head of Research or Senior Research
Manager.

11. To comply with the City of London Financial Regulations and properly monitor and report
budget outturn positions on a regular basis as required, including alerting the Line Manager
and Chamberlains representative of any significant budget variance in a timely manner
and taking appropriate corrective action.

Page 2 of 7

12. Actively seek to implement the City of London’s Occupational Health and Safety Policy in
relation to the duties of the post, and at all times give due regard to the health and safety
of both themselves and others when carrying out their duties.

13. Actively seek to implement the City of London’s Equal Opportunity Policy and the objective

to promote equality of opportunity in relation to the duties of the post.

13.

14.

15.

16.

Actively seek to implement the City of London’s Occupational Health and Safety Policy
in relation to the duties of the post, and at all times give due regard to the health and
safety of both themselves and others when carrying out their duties.

Actively  seek  to  implement  the  City  of  London’s  Equal  Opportunity  Policy  and  the
objective to promote equality of opportunity in relation to the duties of the post.

To undertake any other duties that may reasonably be requested appropriate to the
grade

[Budget  Holders  Only]  Comply  with  the  City  Of  London  Financial  Regulations  and
properly monitor and report budget outturn positions on a regular basis as required,
including alerting the Line Manager and Chamberlains representative of any significant
budget variance in a timely manner and taking appropriate corrective action

Page 3 of 7

Person Specification

Job Title:
Department:
Grade:
Trent Position number:
DBS Criterion: (delete as appropriate)

Research Support Officer (Impact)
Guildhall School - Research
D

No DBS
Security Vetting Criterion: (delete as appropriate)

Politically Restricted Post Criterion: (delete as appropriate)

This post is not politically restricted

No security vetting is required

Please find below the qualifications, experience and technical skills required to undertake this
post. Each criterion will be assessed at application (A), interview (I) or test (T) as indicated
below.

Professional Qualifications / Relevant Education & Training
[Please ensure only relevant qualifications are listed for the post being advertised]    e.g.
Must be qualified as a Chartered Member of the CIPD or be able to demonstrate  a level of
knowledge at this level -   (A,I etc)

1.  Educated to degree level or equivalent professional qualification (A)

Experience Required

1.  Significant administrative experience advising on policies, procedures and processes
in a research organisation in Higher Education (HE) or a similar environment (A,I)

2.  Experience of research impact generation and capture, preferably within the HE

sector (A,I)

3.  Experience of writing project reports and summaries (A,T)
4.  Experience of developing internal policies/process guides in respect of institutional

research (A)

5.  Experience of coordinating and advising on complex administrative processes (A)
6.  Experience of supporting senior staff/teams (A)

Technical Skills & Knowledge

1.  A very good understanding of the Higher Education (HE) sector and research

environment. (A,I)

2.  Very good knowledge of impact and related areas (e.g. Public Engagement,

Knowledge Exchange) within HE sector (I)

3.  Very good understanding of Research Excellence Framework (REF) requirements

and related processes (I)

4.  Ability to contribute to the development of strategies and initiatives to develop impact

case studies and a broader engagement and impact agenda. (A,I)

5.  Strong planning, organisational and administrative skills with ability to deliver multiple

projects in a HE setting in a timely and efficient manner (A,I)

Page 4 of 7

6.  Excellent written communication skills e.g. ability to write impact case studies, draft

policies (T)

7.  Ability to communicate effectively with different client groups, such as researchers,
end users and external contacts/collaborators and provide detailed advice. (I)

8.  Eye for detail and meticulous handling of bibliographical and other data (A,I)
9.  Excellent IT skills including proficient use of the Microsoft office suite (above all Word
and Excel), databases, external funding application systems e.g. J-es, etc. (A,T)

Other Relevant Information
(e.g. working hours if applicable)

1.  Willingness to work out of office hours to meet needs of business (I)
2.  Experience of project design and management is desirable (I)
3.  Experience with Pure is desirable (A)

Recruitment – Note to Applicants

The qualifications, experience and technical skills will be used in the decision-making
process for recruitment. Please give examples of how you have exhibited these
behaviours in your previous role(s) and experience.  It is essential you address the
criterion marked as (A) on your application form in the section for supporting
information, this will be the minimum criteria for shortlisting.

Be as specific as possible, we cannot guess or make assumptions, but will assess your
application solely on the information provided.   Try to provide evidence, by examples,
where  possible,  of  skills,  knowledge  and  experience  contained  in  this  person
specification.

Page 5 of 7

Summary of Terms and Conditions of Employment

This summary is given as a guide and is not intended to form part of an individual’s
contract of employment.

Salary
The salary range for this job is £44,110 - £54,054 per annum including Inner London
Weighting, inclusive of all allowances. This figure will be reviewed annually from 1 July
in line with the pay award for other salaried staff within the City of London Corporation.

Contract
The position is offered on 12-month fixed term basis.

Hours of Work
Normal hours of work are 9.00am – 5.00pm, being 35 hours per week excluding lunch
breaks, Monday to Friday, inclusive but the post holder shall be expected to work the
hours necessary to carry out the duties of the position.

Frequency and Method of Payment
This is a monthly paid appointment, and salaries are credited to a Bank or Building
Society Account on the 11th of each month.

Annual Leave
There  is  an  entitlement  of  28  days  annual  holiday  plus  Bank  Holidays.  There  are
subsequent increases to entitlement to annual holiday according to length of service.

Sickness Absence and Pay
The City of London Corporation has a comprehensive Occupational Sick Pay scheme,
details of which can be found in the Employee Handbook which will be made available
to you upon commencement.

Pension
You  will  automatically  be  admitted  to  the  City  of  London  Corporation’s  Pension
Scheme. Employees contribute between 5.5% and 12.5% of their pensionable pay to
the scheme, depending on salary.
If you do not wish to join the Scheme you must make a formal declaration stating you
wish  to  opt  out. You may  contact  the  Pensions  Office  directly  should  you  have  any
queries  relating  to  the  Local  Government  Pension  scheme  and  your  entitlements
under this scheme.

Continuous Service
If you join the City of London Corporation without a break in service (subject to certain
exceptions)  from  another  body  covered  by  the  Redundancy  Payments  (Local
Government) (Modification) Order 1999, your service with that institution will count for
the purpose of continuous service. The amount of continuous service which you have
will affect your entitlement to certain contractual benefits; for example, annual leave,

Page 6 of 7

sick leave and maternity leave. A full explanation of Continuous Service is contained
within the Employee Handbook.

Probationary Period
You will be employed initially on a six-month probationary period. Should either party
wish to terminate the employment during this period, then one week’s notice will be
required on either side, except for summary termination for gross misconduct.

Notice Period
Three months by either party after satisfactory completion of probationary period.

Learning and Employee Development
The  City  of  London  provides  for  financial  support  and  time  off  for  staff  to  study  for
appropriate qualifications which relate to their duties or undertaking professional skills
update training. There is also an in-house programme covering more general training
needs.

Employee Volunteering Programme
The City Corporation, in line with its aims to contribute to a flourishing society, shape
outstanding  environments  and  support  a  thriving  economy,  offers  employees  paid
special leave time during normal hours to encourage employees to volunteer their time
and  skills  to  Volunteer  Involving  Organisations  (VIOs)  operating  within  the  Square
Mile, London and beyond.
Full-time employees may take up to 2 days or 14 hours per year in which to volunteer,
between 1 January and 31 December. For temporary and part time employees these
hours are adjusted pro rata. Volunteering time can be taken in smaller bite size e.g. 2
hours a week over 7 weeks, where this can be accommodated by the City Corporation
and meets the requirements of the volunteer organisation.

Page 7 of 7

JOB DESCRIPTION

Job Title
Department
Grade
Location
Responsible to
Responsible for

Programme Leader (BA Production Arts)
Guildhall School of Music & Drama – Production Arts Department
F
Guildhall School of Music & Drama
Deputy Director of Production and Design
Teaching Staff and freelance workers engaged in the delivery of the
programme

The Guildhall School of Music & Drama
The Guildhall School of Music & Drama is one of the world’s leading conservatoires and drama schools,
offering  musicians,  actors,  stage  managers  and  theatre  designers  and  technicians  an  inspiring
environment in which to develop as artists and professionals.

BA Production Arts

The Production Arts Department at Guildhall is responsible for the delivery of the BA Production
Arts, BA Performance Design and MA Collaborative Performance Making. Across this portfolio of
programmes, it addresses a wide range of performance making skills. The undergraduate
programmes focus on skills in automation, costume, design, lighting, production management, prop
making, scenic art, scenic construction, show control, sound, stage management, and video design
and production. Students have substantial opportunities for learning in and through production
projects – these are largely undertaken in collaboration with the Drama Department (plays), the
Opera Studies department (operas, including excerpts and shorter-form pieces), Guildhall
Production Studio (GPS, digital media projects) and external partners. The Department undertakes
research, outreach, and industry engagement across its areas of specialism.

Purpose of Post
The Programme Leader (BA Production Arts) is responsible for providing leadership in all aspects of
learning, teaching, assessment and quality assurance associated with the programme, its modules and
teaching staff based in the Guildhall School. They will be responsible for the student experience in
relation  to  all  academic  elements  including  the  management  of  resources  associated  with  the
programme.  The  role  holder  may  undertake  teaching  on  the  programme,  and  will  line  manage  all
Heads of Pathway.

Key Relationships
•  Deputy Director of Production and Design– Line Manager
•  Vice Principal & Director of Drama, Production and Design
•  Associate Producer
•  Creative Director, Guildhall Production Studio
•  Head of Acting (Drama)
•  Head of Opera Studies (Music)
•  Head of Interdisciplinary Practice (Drama)

1

•  Pathway Leaders (Production Arts)
•  Head of Production Arts & Drama Administration
•  Head of Registry Services

Main Duties & Responsibilities

Leadership
1.  To lead all aspects of the programme ensuring consistency with the Guildhall School’s strategic
aims  and  objectives  and  policies,  as  well  as  setting  and  maintaining  the  artistic  and  academic
objectives of the programme and the standards for student achievement.

2.  To  lead  and  facilitate  the  development  of  the  programme  in  relation  to  its  stated  aims  and
objectives. To lead on developing and where appropriate sustaining partnerships, networks and
advocacy  for  the  programme,  representing  the  school  with  relevant  external  industry  bodies
nationally and internationally as appropriate.

3.  Ensuring that the highest standards are maintained in the recruitment, admission, education and
assessment of BAPA students and to oversee the monitoring of progress, achievement and
welfare of students throughout their period of study.

Managing Staff
4.  To  lead  and  manage  the  Programme  Team  responsible  for  the  delivery  of  the  programme  in
relation  to  matters  of  programme  design,  administration,  delivery,  assessment  and  quality
management.

5.  To  recruit,  induct,  manage  and  appraise  the  academic staff  responsible  for  the  delivery  of  the
programme (as agreed with the Deputy Director of Production and Design), setting, promoting
and  maintaining  appropriate  educational  and  professional  standards  in  all  aspects  of  course
organisation, administration and delivery.

Programme Management
6.  To be responsible for managing the quality of the learning experience in order to meet quality
assurance standards and meet learning outcomes and objectives. This includes evaluating student
feedback and conducting Annual Programme Evaluations; and leading on the revalidation of the
programme,  ensuring  periodic  reviews  are  undertaken  effectively  and  in  accordance  with  the
School’s policies, procedures and academic regulations.

7.  To ensure that admissions, induction, teaching, learning and assessment and feedback processes

are consistent with best practice in Higher Education and vocationally relevant.

8.  To be responsible for the defined programme budget, including the allocation of finances and the
monitoring of spend against the budget, conducting all financial matters associated with the role
in accordance with the School’s policies and procedures.

9.  To  teach,  supervise  and  assess  students  as  necessary  as  appropriate  to  personal  expertise

ensuring that comprehensive feedback is provided to students on all assessed work.

2

10. To work with colleagues in the Guildhall School to ensure the highest possible standards of student
experience in relation to programme promotion, student recruitment, progression and support.

11. To represent the programme at Assessment Boards and the Production Arts Programme Board

and be an active contributing member of the School’s Programme Leaders Group.

12. To  work  with  colleagues  as  appropriate  to  explore  collaborative  opportunities  with  other
programmes;  and  developmental  opportunities  with  regard  to  the  Department’s  portfolio  of
programmes.

Other

13. To undertake research (and/or professional practice) and scholarship to maintain a profile in the

public domain as an expert in the discipline.

14. To  develop  and  maintain  awareness  and  understanding  of  sector-wide  developments  in  both
Higher Education and industry contexts through engaging with relevant conferences, workshops
and discussion fora, reporting on these to the Programme Board, and ensuring that they feed into
programme enhancements.

15. To  retain  membership  of  relevant  professional  bodies  and  show  commitment  to  continuous

professional development, undertaking training when necessary.

16. To seek actively to implement the City of London’s Occupational Health and Safety Policy and the
City of London’s Equal Opportunity Policy in order to A) give due regard at all times to the health
and safety of both themselves and others when carrying out their duties and B) promote equality
of opportunity in relation to the duties of the post.

17. To  support  the  vision  of  the  Deputy  Director  of  Production  and  Design  and  the  wider  Drama,
Production and Design Department, including in the aim of promoting the Guildhall School both
nationally and internationally.

18. To undertake any other duties that may reasonably be requested appropriate to the position.

3

PERSON SPECIFICATION

Job Title
Department

Grade & Level

Programme Leader (BA Production Arts)
Guildhall School of Music and Drama – Production Arts
Department
F

Please find below the qualifications, experience and technical skills required to undertake this post.
Each criterion will be assessed at application (A), interview (I) or test (T) as indicated below.

Technical Skills/Professional Qualifications

Essential
•  Degree level qualification in a related subject. (A, I)
•  Significant industry experience in professional production/ design/ realisation. (A, I)
•  Ability to lead on all aspects of learning, teaching, assessment and quality assurance

associated with an undergraduate degree programme. (A, I)

•  Excellent written communication skills in order to develop and maintain an undergraduate

degree programme in accordance with artistic and academic objectives. (A, I)

•  Excellent oral communication skills with the ability to teach students, collaborate on teaching
with a range of academic staff and forge successful links with partner organisations. (A, I)
•  Ability to operate as part of a team through consultation, cooperation and evidencing mutual

professional respect. (A, I)

•  Ability to establish and maintain effective relationships at all levels and in particular to inspire

and motivate students. (A, I)
•  Ability to lead a team. (A) (I)
•  Ability to determine strategic direction and implement strategic aims. (A) (I)
•  Ability to use a range of IT systems and resources confidently and to good effect in relation to

communication and in support of pedagogy. (A, I)

Desirable
•  HE Teaching qualification or other equivalent qualification in drama/performing

arts/education. (A, I)

•  A Masters Degree would be desirable in an education or performing arts discipline. (A, I)

Experience
Essential
General evidence of professional duties including:
•  Substantial programme/module management within a Higher Education Drama/Performance

(live and digital) context. (A,I)

•  Versatile and creative theatre production arts educator, with significant experience of

teaching and assessment at HE level.

4

•  Significant experience of curriculum development in a theatre/performance

production/digital context (A,I)

•  Proven track record of working in the performing arts/production field within a higher

education setting. (A,I)

•  Substantial knowledge of standard processes and expectations of the higher education sector,

including matters relating to learning and teaching, the facilitation of student-centred
learning, assessment, and quality assurance. (A,I)

•  Experience of implementing and improving systems in respect of the provision of degree

programmes in a HE setting. (A,I)

•  Experience of managing student recruitment. (A,I)
•  Experience of managing the work of colleagues. (A,I)
•  Excellent interpersonal skills including developing effective and mutually beneficially

relationships with students and colleagues.  (A,I)

•  Experience of managing budgets. (A,I)
•  Experience of working independently under pressure.  (A,I)
•  Ability to anticipate, negotiate and solve problems to ensure a successful outcome. (A,I)
•  Excellent time management skills and able to prioritise and manage own workload. (A,I)

Summary of Terms and Conditions of Employment

This summary is given as a guide and is not intended to form part of an individual’s contract of
employment.

Contract
The position is offered on a permanent basis.

Salary
The salary range for this job is £59,060 – £66,670 per annum inclusive of all allowances.  This figure
will be reviewed annually from 1 July in line with the pay award for other salaried staff within the
City of London Corporation.

Pension
The pension scheme provided by the City of London is the Local Government Pension Scheme
(LGPS).  The LGPS is a public sector, statutory, funded, defined benefit pension scheme.  Benefits are
accrued based upon scheme member’s salary and the length of time for which they are a member of
the scheme.

You will automatically be admitted to the City of London Corporation’s Pension Scheme.  Member
contributions are based upon the rate of pensionable pay received by the scheme member.
Members contribute between 5.5% and 12.5% of their pensionable pay to the scheme, depending
on salary. Please see here for the contribution bands. There is also an option to join the 50/50
section of the scheme where members pay half the contribution rate and accrue benefits at half the
accrual rate.

The current employer contribution rate for the City of London is 21%.

Further details can be found on the national LGPS website and/or the City’s pension website.

5

If you do not wish to join the Scheme you must make a formal declaration stating you wish to opt
out.  You may contact the Pensions Office directly should you have any queries relating to the Local
Government Pension scheme and your entitlements under this scheme.

 Hours of Work

Normal hours of work are 35 hours per week excluding lunch breaks, between Monday to Friday,
inclusive but the post holder shall be expected to work the hours necessary to carry out the duties of
the position.

Frequency and Method of Payment

This is a monthly paid appointment and salaries are credited to a Bank or Building Society Account
on the 11th of each month.

Annual Leave

There is an entitlement of 28 days annual holiday plus Bank Holiday.  There are subsequent
increases to entitlement to annual holiday according to length of service.

Continuous Service

If you join the City of London Corporation without a break in service (subject to certain exceptions)
from another body covered by the Redundancy Payments (Local Government) (Modification) Order
1999, your service with that institution will count for the purpose of continuous service. The amount
of continuous service which you have will affect your entitlement to certain contractual benefits; for
example, annual leave, sick leave and maternity leave. A full explanation of Continuous Service is
contained within the Employee Handbook.

Probationary Period

You will be employed initially on a six month probationary period.  Should either party wish to
terminate the employment during this period, then one week’s notice will be required on either
side, except for summary termination for gross misconduct.

Notice Period

Two month by either party after satisfactory completion of probationary period.

Learning and Employee Development

The City of London provides for financial support and time off for staff to study for appropriate
qualifications which relate to their duties or undertaking professional skills update training. There is
also an in house programme covering more general training needs.

City Benefits

As an employee of the City Corporation, you have access to exclusive discounts and privileges
through a combination of internal offers from our departments and an external service we have
subscribed to from Reward Gateway.

Employee Volunteering Programme

6

The City Corporation, in line with its aims to contribute to a flourishing society, shape outstanding
environments and support a thriving economy, offers employees paid special leave time during
normal hours to encourage employees to volunteer their time and skills to Volunteer Involving
Organisations (VIOs) operating within the Square Mile, London and beyond.

Full-time employees may take up to 2 days or 14 hours per year in which to volunteer, between 1
January and 31 December. For temporary and part time employees these hours are adjusted pro
rata. Volunteering time can be taken in smaller bite size e.g. 2 hours a week over 7 weeks, where
this can be accommodated by the City Corporation and meets the requirements of the volunteer
organisation

Sickness Absence and Pay

The City of London Corporation has a comprehensive Occupational Sick Pay scheme, details of which
can be found in the Employee Handbook which will be made available to you upon commencement.

7

JOB DESCRIPTION

Job Title
Department
Grade
Location
Responsible to
Responsible for

Programme Leader (BA Production Arts)
Guildhall School of Music & Drama – Production Arts Department
F
Guildhall School of Music & Drama
Director of Production Arts
Heads of Pathway, Teaching Staff and freelance workers engaged in the
delivery of the programme

The Guildhall School of Music & Drama
The Guildhall School of Music & Drama is one of the world’s leading conservatoires and drama schools,
offering  musicians,  actors,  stage  managers  and  theatre  designers  and  technicians  an  inspiring
environment in which to develop as artists and professionals.

BA Production Arts

The Production Arts Department at Guildhall is responsible for the delivery of the BA Production
Arts, BA Performance Design and MA Collaborative Performance Making. Across this portfolio of
programmes, it addresses a wide range of performance making skills. The undergraduate
programmes focus on skills in automation, costume, design, lighting, production management, prop
making, scenic art, scenic construction, show control, sound, stage management, and video design
and production. Students have substantial opportunities for learning in and through production
projects – these are largely undertaken in collaboration with the Drama Department (plays), the
Opera Studies department (operas, including excerpts and shorter-form pieces), Guildhall
Production Studio (GPS, digital media projects) and external partners. The Department undertakes
research, outreach, and industry engagement across its areas of specialism.

Purpose of Post
The Programme Leader (BA Production Arts) is responsible for providing leadership in all aspects of
learning, teaching, assessment and quality assurance associated with the programme, its modules and
teaching staff based in the Guildhall School. They will be responsible for the student experience in
relation  to  all  academic  elements  including  the  management  of  resources  associated  with  the
programme.  The  role  holder  may  undertake  teaching  on  the  programme  and  will  line  manage  all
Heads of Pathway.

Key Relationships
•  Director of Production Arts – Line Manager
•  Vice Principal & Director of Drama
•  Associate Producer
•  Head of Acting (Drama)
•  Head of Opera Studies (Music)
•  Head of Interdisciplinary Practice (Drama)
•  Pathway Leaders (Production Arts)

1

•  Head of Production Arts & Drama Administration
•  Head of Registry Services

Main Duties & Responsibilities

Leadership

1.  To lead all aspects of the programme ensuring consistency with the Guildhall School’s strategic
aims  and  objectives  and  policies,  as  well  as  setting  and  maintaining  the  artistic  and  academic
objectives of the programme and the standards for student achievement.

2.  To  lead  and  facilitate  the  development  of  the  programme  in  relation  to  its  stated  aims  and
objectives. To lead on developing and where appropriate sustaining partnerships, networks and
advocacy  for  the  programme,  representing  the  school  with  relevant  external  industry  bodies
nationally and internationally as appropriate.

3.  Ensuring that the highest standards are maintained in the recruitment, admission, education and
assessment of BAPA students and to oversee the monitoring of progress, achievement and
welfare of students throughout their period of study.

Managing Staff
4.  To  lead  and  manage  the  Programme  Team  responsible  for  the  delivery  of  the  programme  in
relation  to  matters  of  programme  design,  administration,  delivery,  assessment  and  quality
management.

5.  To  recruit,  induct,  manage  and  appraise  the  academic  staff  responsible  for the delivery of  the
programme (as agreed with the Director of Production Arts), setting, promoting and maintaining
appropriate  educational  and  professional  standards  in  all  aspects  of  course  organisation,
administration and delivery.

Programme Management

6.  To be responsible for managing the quality of the learning experience in order to meet quality
assurance standards and meet learning outcomes and objectives. This includes evaluating student
feedback and conducting Annual Programme Evaluations; and leading on the revalidation of the
programme,  ensuring  periodic  reviews  are  undertaken  effectively  and  in  accordance  with  the
School’s policies, procedures and academic regulations.

7.  To ensure that admissions, induction, teaching, learning and assessment and feedback processes

are consistent with best practice in Higher Education and vocationally relevant.

8.  To be responsible for the defined programme budget, including the allocation of finances and the
monitoring of spend against the budget, conducting all financial matters associated with the role
in accordance with the School’s policies and procedures.

9.  To  teach,  supervise  and  assess  students  as  necessary  as  appropriate  to  personal  expertise

ensuring that comprehensive feedback is provided to students on all assessed work.

2

10. To work with colleagues in the Guildhall School to ensure the highest possible standards of student
experience in relation to programme promotion, student recruitment, progression and support.

11. To represent the programme at Assessment Boards and the Production Arts Programme Board

and be an active contributing member of the School’s Programme Leaders Group.

12. To  work  with  colleagues  as  appropriate  to  explore  collaborative  opportunities  with  other
programmes;  and  developmental  opportunities  with  regard  to  the  Department’s  portfolio  of
programmes.

Other

13. To undertake research (and/or professional practice) and scholarship to maintain a profile in the

public domain as an expert in the discipline.

14. To  develop  and  maintain  awareness  and  understanding  of  sector-wide  developments  in  both
Higher Education and industry contexts through engaging with relevant conferences, workshops
and discussion fora, reporting on these to the Programme Board, and ensuring that they feed into
programme enhancements.

15. To  retain  membership  of  relevant  professional  bodies  and  show  commitment  to  continuous

professional development, undertaking training when necessary.

16. To seek actively to implement the City of London’s Occupational Health and Safety Policy and the
City of London’s Equal Opportunity Policy in order to A) give due regard at all times to the health
and safety of both themselves and others when carrying out their duties and B) promote equality
of opportunity in relation to the duties of the post.

17. To support the vision of the Director of Production and Design and the wider Drama, Production
and Design Department, including in the aim of promoting the Guildhall School both nationally
and internationally.

18. To undertake any other duties that may reasonably be requested appropriate to the position.

3

PERSON SPECIFICATION

Job Title
Department

Grade & Level

Programme Leader (BA Production Arts)
Guildhall School of Music and Drama – Production Arts
Department
F

Please find below the qualifications, experience and technical skills required to undertake this post.
Each criterion will be assessed at application (A), interview (I) or test (T) as indicated below.

Technical Skills/Professional Qualifications

Essential
•  Degree level qualification in a related subject and / or significant industry experience in

professional production/ design/ realisation. (A, I)

•  Ability to lead on all aspects of learning, teaching, assessment and quality assurance

associated with an undergraduate degree programme. (A, I)

•  Excellent written communication skills in order to develop and maintain an undergraduate

degree programme in accordance with artistic and academic objectives. (A, I)

•  Excellent oral communication skills with the ability to teach students, collaborate on teaching
with a range of academic staff and forge successful links with partner organisations. (A, I)
•  Ability to operate as part of a team through consultation, cooperation and evidencing mutual

professional respect. (A, I)

•  Ability to establish and maintain effective relationships at all levels and in particular to inspire

and motivate students. (A, I)
•  Ability to lead a team. (A) (I)
•  Ability to determine strategic direction and implement strategic aims. (A) (I)
•  Ability to use a range of IT systems and resources confidently and to good effect in relation to

communication and in support of pedagogy. (A, I)

Desirable
•  HE Teaching qualification or other equivalent qualification in drama/performing

arts/education. (A, I)

•  A Masters Degree would be desirable in an education or performing arts discipline. (A, I)

Experience
Essential
General evidence of professional duties including:
•  Substantial programme/module management within a Higher Education Drama/Performance

(live and digital) context. (A,I)

•  Versatile and creative theatre production arts educator, with significant experience of

teaching and assessment at HE level.

4

•  Significant experience of curriculum development in a theatre/performance

production/digital context (A,I)

•  Proven track record of working in the performing arts/production field within a higher

education setting. (A,I)

•  Substantial knowledge of standard processes and expectations of the higher education sector,

including matters relating to learning and teaching, the facilitation of student-centred
learning, assessment, and quality assurance. (A,I)

•  Experience of implementing and improving systems in respect of the provision of degree

programmes in a HE setting. (A,I)

•  Experience of managing student recruitment. (A,I)
•  Experience of managing the work of colleagues. (A,I)
•  Excellent interpersonal skills including developing effective and mutually beneficially

relationships with students and colleagues.  (A,I)

•  Experience of managing budgets. (A,I)
•  Experience of working independently under pressure.  (A,I)
•  Ability to anticipate, negotiate and solve problems to ensure a successful outcome. (A,I)
•  Excellent time management skills and able to prioritise and manage own workload. (A,I)

Summary of Terms and Conditions of Employment

This summary is given as a guide and is not intended to form part of an individual’s contract of
employment.

Contract
The position is offered on a permanent basis.

Salary
The salary range for this job is £59,060 – £66,670 per annum inclusive of all allowances.  This figure
will be reviewed annually from 1 July in line with the pay award for other salaried staff within the
City of London Corporation.

Pension
The pension scheme provided by the City of London is the Local Government Pension Scheme
(LGPS).  The LGPS is a public sector, statutory, funded, defined benefit pension scheme.  Benefits are
accrued based upon scheme member’s salary and the length of time for which they are a member of
the scheme.

You will automatically be admitted to the City of London Corporation’s Pension Scheme.  Member
contributions are based upon the rate of pensionable pay received by the scheme member.
Members contribute between 5.5% and 12.5% of their pensionable pay to the scheme, depending
on salary. Please see here for the contribution bands. There is also an option to join the 50/50
section of the scheme where members pay half the contribution rate and accrue benefits at half the
accrual rate.

The current employer contribution rate for the City of London is 21%.

Further details can be found on the national LGPS website and/or the City’s pension website.

5

If you do not wish to join the Scheme you must make a formal declaration stating you wish to opt
out.  You may contact the Pensions Office directly should you have any queries relating to the Local
Government Pension scheme and your entitlements under this scheme.

 Hours of Work

Normal hours of work are 35 hours per week excluding lunch breaks, between Monday to Friday,
inclusive but the post holder shall be expected to work the hours necessary to carry out the duties of
the position.

Frequency and Method of Payment

This is a monthly paid appointment and salaries are credited to a Bank or Building Society Account
on the 11th of each month.

Annual Leave

There is an entitlement of 28 days annual holiday plus Bank Holiday.  There are subsequent
increases to entitlement to annual holiday according to length of service.

Continuous Service

If you join the City of London Corporation without a break in service (subject to certain exceptions)
from another body covered by the Redundancy Payments (Local Government) (Modification) Order
1999, your service with that institution will count for the purpose of continuous service. The amount
of continuous service which you have will affect your entitlement to certain contractual benefits; for
example, annual leave, sick leave and maternity leave. A full explanation of Continuous Service is
contained within the Employee Handbook.

Probationary Period

You will be employed initially on a six month probationary period.  Should either party wish to
terminate the employment during this period, then one week’s notice will be required on either
side, except for summary termination for gross misconduct.

Notice Period

Two months by either party after satisfactory completion of probationary period.

Learning and Employee Development

The City of London provides for financial support and time off for staff to study for appropriate
qualifications which relate to their duties or undertaking professional skills update training. There is
also an in house programme covering more general training needs.

City Benefits

As an employee of the City Corporation, you have access to exclusive discounts and privileges
through a combination of internal offers from our departments and an external service we have
subscribed to from Reward Gateway.

Employee Volunteering Programme

6

The City Corporation, in line with its aims to contribute to a flourishing society, shape outstanding
environments and support a thriving economy, offers employees paid special leave time during
normal hours to encourage employees to volunteer their time and skills to Volunteer Involving
Organisations (VIOs) operating within the Square Mile, London and beyond.

Full-time employees may take up to 2 days or 14 hours per year in which to volunteer, between 1
January and 31 December. For temporary and part time employees these hours are adjusted pro
rata. Volunteering time can be taken in smaller bite size e.g. 2 hours a week over 7 weeks, where
this can be accommodated by the City Corporation and meets the requirements of the volunteer
organisation

Sickness Absence and Pay

The City of London Corporation has a comprehensive Occupational Sick Pay scheme, details of which
can be found in the Employee Handbook which will be made available to you upon commencement.

7

          Job Description

Job Title: Development Coordinator
Department:  Development  &  Alumni  Relations  Office,  Corporate  Affairs,
Guildhall School of Music & Drama
Grade: B
Location: Guildhall North Wing
Responsible to: Alumni Relations Manager
Responsible for: N/A

Appointed Candidates Signature:
Please sign and date here upon receiving your offer of employment
I confirm I have read the Job Description below:

Full Name: ………………………………………………………….

Signature ………………………..………. Date: …………………

Purpose of Post

The main purpose  of the role  is  to  provide  administrative  and  events  support  to the  DARO
team  in  their  activity  encompassing  fundraising,  alumni  and  supporter  relations.  The  post-
holder will also assist the Head of Development with diary management and administrative
duties as required. As with every member of the team, the Development Administrator will be
committed to providing the highest level of service to external and internal stakeholders.

Key Relationships

•  Alumni Relations Manager (Line Manager)

•  Head of Development

•  Wider Corporate Affairs team members (DARO and Marketing & Communications)

•  External and internal stakeholders, such as donors, alumni, students, staff and senior

volunteers

Page 1 of 8

Main Duties & Responsibilities

Administrative Support

1.  To act as first point of contact for donor, alumni and student queries to the

department (phone, email inboxes and post) and to answer or forward queries
appropriately.

2.  To use the department database, Raiser’s Edge, to log in a timely manner any

correspondence, information, documents and meeting reports relating to constituents
interacting with the department. To set up new data records and update key
information on data records as required by senior members of the team.

3.  To support the Development Officer in the administration of the School’s Scholarship
Programme by undertaking the department’s correspondence with scholars and
donors. This includes preparing letters to donors about their scholars, ensuring
students produce thank you letters and end of year reports for their donors, and
distributing these in consultation with Relationship Managers.

4.  To support the Alumni Relations Manager with maintaining accurate information on

the achievements and careers of the School’s alumni community, collating
information for use in the School prospectus, website and other promotional
materials.

5.  To support the Alumni Relations Manager in securing alumni contact information and

consents to contact at graduation and at various points throughout the year.

6.  To act as committee secretary to a variety of committees and working groups. This

involves organising the meetings (as required), preparing agendas as directed, taking
and distributing minutes, and ensuring that actions are followed up.

7.  To assist the Head of Development with routine diary management, processing

expenses and other administrative assistance as required.

in

as

as

soon

calendars

staff  Outlook

Events
8. To provide general support for fundraising, alumni and supporter relations events including
booking event venues, organising catering and working with the Designer & Brand Manager
on  the  production  of  invitations and  menus.  To  ensure  all  DARO  events  and  meetings  are
confirmed.
logged
 9. To set up, take down and co-ordinate logistics such as ticket and programme distribution
to guests, liaison with suppliers and staff/student participants etc. for departmental events as
required. This includes working at concerts and performances on regular weekday evenings
weekends.
and,
 10.  To  administer the  invitation and  RSVP  process for  all  fundraising  events  in the  DARO
team (in addition to ticket requests). This will include circulating guest lists for input, submitting
the data request to pull postal and email data, drafting invites as directed and sending postal
required.
and
 11.  To  administer  the  donor/guest ticketing  process for  student  performances  on  behalf  of
DARO,  liaising  with  other  departments  and  overseeing  ticket  requests,  RSVPs  etc.  In  the
absence of live events, the post-holder will let supporters know when their students will be
performing online.

occasions,

invitations

dates

when

email

rare

are

on

at

Page 2 of 8

Communications
 12. To assist with compiling updates for the School’s website, intranet, e-newsletters, social
media channels and any other electronic communications relating to fundraising, alumni and
supporter relations as directed. In particular, to refresh and update the ‘Support Us’ pages,
including the DARO Team members page and references to team members throughout this
section.
 13.  To  ensure  that  fundraising  literature  is  visible  around  the  School’s  various  buildings.
 14. To assist the Development Officers in refreshing and updating the School’s donor roll on
a regular basis (as directed), ensuring that donor information is represented accurately across
all School materials including performance programmes.

15.

16.

17.

18.

Actively seek to implement the City of London’s Occupational Health and Safety Policy
in relation to the duties of the post, and at all times give due regard to the health and
safety of both themselves and others when carrying out their duties.

Actively  seek  to  implement  the  City  of  London’s  Equal  Opportunity  Policy  and  the
objective to promote equality of opportunity in relation to the duties of the post.

To undertake any other duties that may reasonably be requested appropriate to the
grade

[Budget  Holders  Only]  Comply  with  the  City  Of  London  Financial  Regulations  and
properly monitor and report budget outturn positions on a regular basis as required,
including alerting the Line Manager and Chamberlains representative of any significant
budget variance in a timely manner and taking appropriate corrective action

Page 3 of 8

Person Specification

Job Title: Development Coordinator
Department:  Development  &  Alumni  Relations  Office,  Corporate  Affairs,  Guildhall
School of Music & Drama
Grade: B
Trent Position number:
DBS Criterion:
Not required
Security Vetting Criterion:
No
Politically Restricted Post Criterion:
This post is not politically restricted

Please find below the qualifications, experience and technical skills required to undertake this
post. Each criterion will be assessed at application (A), interview (I) or test (T) as indicated
below.

Professional Qualifications / Relevant Education & Training

1.  Educated to GCSE level (or equivalent), including passes in English and Maths. (A)

Experience Required
(e.g. Budget Holding Experience if appropriate)

Experience – Essential

1.  Providing administrative support in a professional environment. (A)
2.  Handling email and telephone enquiries from a range of stakeholders. (A)
3.  Working with databases or record-keeping systems (e.g. data entry, updating

records). (A)

Experience – Desirable

4.  Experience in a fundraising, alumni relations, arts, or education setting. (A)
5.  Using CRM or fundraising databases, particularly Raiser’s Edge. (A)
6.  Liaising with external contacts, such as donors, alumni, or senior stakeholders. (A)
7.  Producing or assisting with written communications such as letters, emails,

newsletters, or website content. (T)

8.  Working at events or performances, including evening or occasional weekend

work. (I)

9.  Supporting the planning or delivery of events (e.g. guest lists, logistics, venue or

catering coordination). (I)

10. Using Microsoft Office, particularly Outlook, Word and Excel. (I)

Page 4 of 8

Other Relevant Information

1.  This role requires occasional evening and weekend working to support events.

Recruitment – Note to Applicants

The qualifications, experience and technical skills will be used in the decision-making
process for recruitment. Please give examples of how you have exhibited these
behaviours in your previous role(s) and experience.  It is essential you address the
criterion marked as (A) on your application form in the section for supporting
information, this will be the minimum criteria for shortlisting.

Be as specific as possible, we cannot guess or make assumptions, but will assess your
application solely on the information provided.   Try to provide evidence, by examples,
where  possible,  of  skills,  knowledge  and  experience  contained  in  this  person
specification.

Page 5 of 8

Summary of Terms and Conditions of
Employment

This summary is given as a guide and is not intended to form part of an individual’s
contract of employment.

Contract

The position is offered on a permanent basis.

Salary

The  salary  range  for  this  job  is  £32,110  –  £35,270  per  annum  inclusive  of  all
allowances.  This figure will be reviewed annually from 1 July in line with the pay award
for other salaried staff within the City of London Corporation.

Pension

The pension scheme provided by the City of London is the Local Government Pension
Scheme  (LGPS).    The  LGPS  is  a  public  sector,  statutory,  funded,  defined  benefit
pension scheme.  Benefits are accrued based upon scheme member’s salary and the
length of time for which they are a member of the scheme.

You  will  automatically  be  admitted  to  the  City  of  London  Corporation’s  Pension
Scheme.  Member contributions are based upon the rate of pensionable pay received
by  the  scheme  member.  Members  contribute  between  5.5%  and  12.5%  of  their
pensionable  pay  to  the  scheme,  depending  on  salary.  Please  see  here  for  the
contribution bands. There  is also an option  to  join  the 50/50  section  of the  scheme
where members pay half the contribution rate and accrue benefits at half the accrual
rate.

Page 6 of 8

The current employer contribution rate for the City of London is 21%.

Further details can be found on the national LGPS website and/or the City’s pension
website.

If you do not wish to join the Scheme you must make a formal declaration stating you
wish to opt out.  You may contact the Pensions Office directly should you have any
queries  relating  to  the  Local  Government  Pension  scheme  and  your  entitlements
under this scheme.

Hours of Work

Normal  hours  of  work  are  35  hours  per  week  excluding  lunch  breaks,  Monday  to
Friday, inclusive but the post holder shall be expected to work the hours necessary to
carry out the duties of the position.

Frequency and Method of Payment

This is a  monthly paid  appointment  and  salaries  are  credited to  a Bank  or Building
Society Account on the 11th of each month.

Annual Leave

There  is  an  entitlement  of  24  days  annual  holiday  plus  Bank  Holiday.    There  are
subsequent increases to entitlement to annual holiday according to length of service.

Continuous Service

If you join the City of London Corporation without a break in service (subject to certain
exceptions)  from  another  body  covered  by  the  Redundancy  Payments  (Local
Government) (Modification) Order 1999, your service with that institution will count for
the purpose of continuous service. The amount of continuous service which you have
will affect your entitlement to certain contractual benefits; for example, annual leave,
sick leave and maternity leave. A full explanation of Continuous Service is contained
within the Employee Handbook.

Probationary Period

You will be employed initially on a six month probationary period.  Should either party
wish to terminate the employment during this period, then one week’s notice will be
required on either side, except for summary termination for gross misconduct.

Notice Period

One month by either party after satisfactory completion of probationary period.

Learning and Employee Development

Page 7 of 8

The  City  of  London  provides  for  financial  support  and  time  off  for  staff  to  study  for
appropriate qualifications which relate to their duties or undertaking professional skills
update training. There is also an in house programme covering more general training
needs.

City Benefits

As an employee of the City Corporation, you have access to exclusive discounts and
privileges  through  a  combination  of  internal  offers  from  our  departments  and  an
external service we have subscribed to from Reward Gateway.

Employee Volunteering Programme

The City Corporation, in line with its aims to contribute to a flourishing society, shape
outstanding  environments  and  support  a  thriving  economy,  offers  employees  paid
special leave time during normal hours to encourage employees to volunteer their time
and  skills  to  Volunteer  Involving  Organisations  (VIOs)  operating  within  the  Square
Mile, London and beyond.

Full-time employees may take up to 2 days or 14 hours per year in which to volunteer,
between 1 January and 31 December. For temporary and part time employees these
hours are adjusted pro rata. Volunteering time can be taken in smaller bite size e.g. 2
hours a week over 7 weeks, where this can be accommodated by the City Corporation
and meets the requirements of the volunteer organisation

Sickness Absence and Pay

The City of London Corporation has a comprehensive Occupational Sick Pay scheme,
details of which can be found in the Employee Handbook which will be made available
to you upon commencement.

Page 8 of 8

          Job Description

Job Title: Head of Interdisciplinary Practice
Department: Drama Department
Grade: G
Location: Guildhall School of Music & Drama
Responsible to: Vice Principal & Director of Drama
Responsible for: Teaching and delivery staff, including visiting tutors and artists, and
freelance practitioners.

Appointed Candidates Signature:
Please sign and date here upon receiving your offer of employment
I confirm I have read the Job Description below:

Full Name: ………………………………………………………….

Signature ………………………..………. Date: …………………

Purpose of Post

•  To  lead  on  and  advocate  for  the  creation,  management  and  delivery  of  the  highest

quality cross-artform practice.

•  To be Festival Director of the School’s annual Making It Festival, a celebration of new

work made by Guildhall students.

•  With  the  Director  of  Enterprise,  to  Co-Lead  the  Making  It  programme  –  a  rolling
programme  of  extra-curricular  artistic  development  opportunities  and  events  for
students and alumni.

•  To be Module Leader of the Self-Led Practice strand within the BA (Hons) Acting

programme.

•  To lead, manage and develop the annual Cross School Project, ensuring that the
project is structurally and pedagogically robust, embedded and collaborative.
•  To develop and successfully implement new interdisciplinary, socially engaged,
collaborative undergraduate and postgraduate programmes and pathways.

Main Duties & Responsibilities

1.  Manage  the  Self-Led  Practice  module  within  the  BA  (Hons)  Acting  programme,
ensuring  compliance  with  all  relevant  academic  frameworks  and  maintaining  the
module’s high standard of delivery.

2.  Forge  dynamic  industry  relationships,  ensuring the  continued  relevance  of  the  Self-
Led Practice module, and providing high level opportunities for students to work with
industry professionals during their training.

3.  Provide  leadership  and  vision  in  developing  new,  progressive,  socially-engaged

Page 1 of 9

undergraduate  and  postgraduate  programmes  and  pathways,  including  financial
modelling,  curriculum  design,  market  research  and  consideration  of  wider
organisational strategic priorities.

4.  Lead  the  annual  Making  It  Festival  as  Festival  Director.  This  includes  curating  the
programme; overseeing the budget and expenditure; liaising with relevant Programme
Leaders  and  operations  colleagues  across  the  School;  managing  the  Festival
producing team; overseeing all Festival marketing, press and audience evaluation in
collaboration with the Marketing Department; working with the Development Team to
create  and  attend  associated  development  events  and  being  a  vocal  and  present
champion of the Festival across the School.

5.  With the Director of Enterprise, co-lead the School’s Making It Programme, a rolling
programme of artistic development events and opportunities for students and alumni.
6.  Lead and develop the annual Cross School Project. This includes working with relevant
colleagues  to  set  the  project  brief  and  structure,  leading  the  briefing  session  and
managing the team of staff tasked with delivering the project.

7.  Chair  the  cross-School  Interdisciplinary  Working  Group,  ensuring  that  the  School
continues to meet its objectives in developing interdisciplinary provision and delivering
effective and timely reporting to all relevant stakeholders.

8.  Proactively identify further opportunities for Cross School activity as applicable.
9.  Participate  in  the  work  of  the  Drama  Department  Heads  of  Department,  School
committees  (e.g.  Drama  Programme  Board,  DEI  Committee,  Education  Strategy
Committee,  Academic  Board  etc.)  and  School  activities  and,  where  appropriate,
represent the Department and extend its influence throughout the school.

10. Lead  on  developing  internal  and  external  partnerships,  networks  and  advocacy  for
relevant programmes and projects, representing the School with appropriate external
bodies.

11. Oversee programme and project delivery and public performance ensuring the student

experience is inclusive, representative and accessible.

Quality Assurance

12. Lead on the monitoring and moderating of the aims, learning outcomes and

assessment of the Self-Led Practice module in accordance with appropriate Higher
Education benchmarking and quality assurance processes  as they continue to meet
industry needs and best practice.

13. Ensure that assessment criteria and marking schemes on the module are clear and
explicitly communicated to, and explored with, students through appropriate use of
course handbooks etc.

Teaching, Research and Related Duties

14. Teach, supervise and assess students as necessary at all academic levels, and

ensure that comprehensive feedback is provided to students on all assessed work.
15. Support students from across the BA (Hons) Acting programme as required, including
leading Tutorial Groups and providing pastoral and pedagogical support to individual
students.

16. Develop  a  relevant  research  portfolio  and  contribute  to  Research  related  activities

within the Department and across the School.

17. Act as Departmental Safeguarding Lead for the Drama Department, ensuring that all
Departmental  Safeguarding  issues  are  communicated  to  the  Head  of  Safeguarding
sensitively and efficiently.

Page 2 of 9

18. Actively  maintain  skills  and  knowledge  of  contemporary  cross-artform  and  socially-
engaged arts practice through relationships with industry contacts, regularly attending
a broad range of work and by undertaking appropriate training where necessary.
19. Ensure training is delivered in line with best practice guidelines for mental health and

well-being of both staff and students.

Other duties

20. To carry out all other appropriate duties, as directed by the Vice Principal and

Director of Drama.

21. Actively seek to implement the City of London’s Occupational Health and Safety Policy
in relation to the duties of the post, and at all times give due regard to the health and
safety of both themselves and others when carrying out their duties.

22. Actively  seek  to  implement  the  City  of  London’s  Equal  Opportunity  Policy  and  the

objective to promote equality of opportunity in relation to the duties of the post.

23. To undertake any other duties that may reasonably be requested appropriate to the

grade

24. [Budget  Holders  Only]  Comply  with  the  City  Of  London  Financial  Regulations  and
properly monitor and report budget outturn positions on a regular basis as required,
including alerting the Line Manager and Chamberlains representative of any significant
budget variance in a timely manner and taking appropriate corrective action

Page 3 of 9

Person Specification

Job Title: Head of Interdisciplinary Practice
Department: Drama
Grade: G
Trent Position number: 19C0023/001
DBS Criterion:
No DBS
Security Vetting Criterion:
No security vetting is required
Politically Restricted Post Criterion:
This post is not politically restricted

Please find below the qualifications, experience and technical skills required to undertake this
post. Each criterion will be assessed at application (A), interview (I) or test (T) as indicated
below.

Professional Qualifications / Relevant Education & Training

1.  Degree qualified or the ability to demonstrate an equivalent body of industry knowledge.

(A,I)

2.  PGCE  or  equivalent  teaching  experience  and/or  Fellowship  of  the  Higher  Education

Academy. (A,I)

3.  Significant understanding of the Higher Education landscape especially as it relates to

creative enterprise and socially engaged arts practice. (A,I)

4.  Substantial  knowledge  of  contemporary  arts  practice  including  in  socially  engaged

contexts. (A,I)

5.  A  wide-ranging  knowledge  and  understanding  of  performing  arts  and  of  the  key

challenges around learning and teaching in the different art forms. (A,I)
6.  Excellent knowledge of widening participation, equality and diversity. (A,I)
7.  Extensive  knowledge  of  academic,  curriculum  design/planning  and  course

development. (A,I)

8.  In-depth  up  to  date  knowledge  of  the  teaching  environment  in  HE  and  ability  to

continuously update this and lead developments in teaching. (A,I)

9.  Working knowledge of regulatory requirements, guidelines and policies relating to all

aspects of quality assurance of the Interdisciplinary Performance & Creative Enterprise
learning programme. (A,I)

10. Extensive knowledge of national and international work in Higher Education relating to

the field of Performing Arts (Drama, Music, Dance, Technical Theatre). (A,I)

11. Substantial understanding of programme leadership and strategic development of
new programmes to postgraduate level within an HE Setting and interdisciplinary
contexts. (A,I)

Experience Required
1.  Significant  experience  of  innovative  curriculum  design  and  development  at  both
undergraduate and postgraduate levels, in line with appropriate validation processes and
QAA benchmarks. (A,I)

Page 4 of 9

2.  Substantial  experience  of  teaching  interdisciplinary  practice  in  HE  (performing  arts  or
conservatoire settings) and across a range of Performance Arts programmes at different
levels,  including  undergraduate  and  postgraduate  and  convey  ideas  to students  from  a
wide variety of backgrounds. (A,I)

3.  An accomplished arts practitioner or producer with a significant standing in the profession

and well-developed industry networks both nationally and internationally. (A,I)

4.  Significant  experience  of  reviewing,  developing  and  implementing  long-term  and  short-
term  Interdisciplinary  Arts  programme  strategies  that  support  student  learning,  the
development of new/revised modules and improvements in teaching. (A,I)

5.  Significant experience of quality assurance with the ability to track and monitor student
progress content of teaching and learning and assessment strategies through QAA
Framework for Higher Education Qualifications, Codes of Practice and relevant Subject
and Qualification Benchmarks (A,I)

6.  Proven  ability  to  inspire,  encourage,  empathise  and  motivate  students  and  staff  both
individually and within a team context exercising patience and a high level of emotional
intelligence. (A,I)

7.  Proven ability to anticipate, negotiate and solve complex problems requiring operational

knowledge of creative enterprise and contemporary arts practice. (A,I)

8.  Highly developed written communication skills with the ability to write and develop teaching
materials and course documentation, draft and present complex subject-specific reports
and  papers  to  Academic  Boards  and  Committees  and  create  academic  policies  and
strategies for the BA Interdisciplinary Arts programme. (A,I)

9.  Exceptional oral communication skills with the ability to deliver lectures to students and to
disseminate  complex  information  to  a  wide  variety  of  audiences to  include,  Drama  and
Academic Boards, academic staff and external stakeholders using appropriate media and
methods  to  promote  understanding  of  the  Interdisciplinary  nature  of  the  BA  Performing
Arts work.  (A,I)

10. Extensive knowledge of Microsoft Office with excellent word processing skills to include: MS

Word, MS Excel, MS Outlook and MS Power Point (A)

11. Significant experience of developing Recruitment strategies, processes and techniques for
both staff and a range of different students, including international, at both undergraduate
and postgraduate levels. (A,I)

12.  Extensive  experience  of  developing  marketing  educational  programmes  and
implementing communications and event activities to support student recruitment. (A,I)

13. Extensive experience of managing large teams of teaching staff providing strong

leadership through times of change, challenge and opportunity. (A,I)

14. Ability  to  develop  strong  networks  in  the  contemporary  arts  industry  with  external
educational/academic  bodies  and  participate  in  subject-specific  research  seminars,
conferences and colloquia. (A,I)

15. Ability to keep abreast of and lead  developments in contemporary arts and teaching. (A,I)
16. A persuasive communicator, able to lead and build teams effectively, with sensitivity, flair

and imagination. (A,I)

17. A high level of financial acumen with experience of managing budgets. (A,I)

Professional attributes

18. Self-motivated with an entrepreneurial and professional approach. (A,I)
19. Excellent time management skills. (A,I)
20. Excellent interpersonal skills with a strong ability to broker effective and mutually

beneficial relationships with all departments at a senior level. (A,I)

Page 5 of 9

21. Meticulous attention to details. (A,I)
22. Able to use initiative and make decisions. (A,I)
23. Significant experience of implementing and improving systems. (A,I)
24. Significant experience of performing to a high professional level. (A,I)
25. Demonstrates strong student-centric approach to ways of working and commitment to

high quality standards (A,I)

Recruitment – Note to Applicants

The qualifications, experience and technical skills will be used in the decision-making
process for recruitment. Please give examples of how you have exhibited these
behaviours in your previous role(s) and experience.  It is essential you address the
criterion marked as (A) on your application form in the section for supporting
information, this will be the minimum criteria for shortlisting.

Be as specific as possible, we cannot guess or make assumptions, but will assess your
application solely on the information provided.   Try to provide evidence, by examples,
where  possible,  of  skills,  knowledge  and  experience  contained  in  this  person
specification.

Page 6 of 9

Summary of Terms and Conditions of
Employment

This summary is given as a guide and is not intended to form part of an individual’s
contract of employment.

Contract

The position is offered on a fixed-term basis to cover paternity leave.

Salary

The  salary  range  for  this  job  is  £68,300  –  £73,600  per  annum  inclusive  of  all
allowances.  This figure will be reviewed annually from 1 July in line with the pay award
for other salaried staff within the City of London Corporation.

Pension

The pension scheme provided by the City of London is the Local Government Pension
Scheme  (LGPS).    The  LGPS  is  a  public  sector,  statutory,  funded,  defined  benefit
pension scheme.  Benefits are accrued based upon scheme member’s salary and the
length of time for which they are a member of the scheme.

You  will  automatically  be  admitted  to  the  City  of  London  Corporation’s  Pension
Scheme.  Member contributions are based upon the rate of pensionable pay received
by  the  scheme  member.  Members  contribute  between  5.5%  and  12.5%  of  their
pensionable  pay  to  the  scheme,  depending  on  salary.  Please  see  here  for  the
contribution bands. There  is also an option  to  join  the 50/50  section  of the  scheme
where members pay half the contribution rate and accrue benefits at half the accrual
rate.

The current employer contribution rate for the City of London is 21%.

Further details can be found on the national LGPS website and/or the City’s pension
website.

If you do not wish to join the Scheme you must make a formal declaration stating you
wish to opt out.  You may contact the Pensions Office directly should you have any
queries  relating  to  the  Local  Government  Pension  scheme  and  your  entitlements
under this scheme.

Hours of Work
Normal  hours  of  work  are  35  hours  per  week  excluding  lunch  breaks,  Monday  to
Friday, inclusive but the post holder shall be expected to work the hours necessary to
carry out the duties of the position.

Page 7 of 9

Frequency and Method of Payment

This is a  monthly paid  appointment  and  salaries  are  credited to  a Bank  or Building
Society Account on the 11th of each month.

Annual Leave

There  is  an  entitlement  of  28  days  annual  holiday  plus  Bank  Holiday.    There  are
subsequent increases to entitlement to annual holiday according to length of service.

Continuous Service

If you join the City of London Corporation without a break in service (subject to certain
exceptions)  from  another  body  covered  by  the  Redundancy  Payments  (Local
Government) (Modification) Order 1999, your service with that institution will count for
the purpose of continuous service. The amount of continuous service which you have
will affect your entitlement to certain contractual benefits; for example, annual leave,
sick leave and maternity leave. A full explanation of Continuous Service is contained
within the Employee Handbook.

Probationary Period

You will be employed initially on a six month probationary period.  Should either party
wish to terminate the employment during this period, then one week’s notice will be
required on either side, except for summary termination for gross misconduct.

Notice Period

Three months by either party after satisfactory completion of probationary period.

Learning and Employee Development

The  City  of  London  provides  for  financial  support  and  time  off  for  staff  to  study  for
appropriate qualifications which relate to their duties or undertaking professional skills
update training. There is also an in house programme covering more general training
needs.

City Benefits

As an employee of the City Corporation, you have access to exclusive discounts and
privileges  through  a  combination  of  internal  offers  from  our  departments  and  an
external service we have subscribed to from Reward Gateway.

Employee Volunteering Programme

Page 8 of 9

The City Corporation, in line with its aims to contribute to a flourishing society, shape
outstanding  environments  and  support  a  thriving  economy,  offers  employees  paid
special leave time during normal hours to encourage employees to volunteer their time
and  skills  to  Volunteer  Involving  Organisations  (VIOs)  operating  within  the  Square
Mile, London and beyond.

Full-time employees may take up to 2 days or 14 hours per year in which to volunteer,
between 1 January and 31 December. For temporary and part time employees these
hours are adjusted pro rata. Volunteering time can be taken in smaller bite size e.g. 2
hours a week over 7 weeks, where this can be accommodated by the City Corporation
and meets the requirements of the volunteer organisation

Sickness Absence and Pay

The City of London Corporation has a comprehensive Occupational Sick Pay scheme,
details of which can be found in the Employee Handbook which will be made available
to you upon commencement.

Page 9 of 9

Job Description

Job Title:
Department:
Grade:
Location:
Responsible to:
Responsible for:

Research Support Officer (Impact)
Guildhall School - Research
D
Guildhall School of Music & Drama
Senior Research Manager
Casual and temporary staff as appropriate

Appointed Candidates Signature:
Please sign and date here upon receiving your offer of employment
I confirm I have read the Job Description below:

Full Name: ………………………………………………………….

Signature ………………………..………. Date: …………………

Purpose of Post
To  assist  the  Senior  Research  Manager  and  the  Head  of  Research  in  the  delivery  of  the
Research  strategy’s  impact  objectives  and  the  development  of  the  research  culture  at  the
Guildhall School.

To  support  the  Senior  Research  Manager  in  the  development  of  impact  case  studies  for
Research  Excellence  Framework  (REF)  2028  and  to  ensure  impact  capture  activities  are
appropriate, effective, and adopted.

Under strategic direction from the Head of Research, and with operational guidance from the
Senior Research Manager, to take a major role in the project management and co-ordination
of the School’s impact submission to the Research Excellence Framework (REF) and to lead
on all the administrative impact processes, being able to utilise knowledge and experience of
impact capture processes, REF requirements and best practice in the sector.

Main Duties & Responsibilities

1.  To  support  the  Head  of  Research  in  actively  fostering  the  consolidation  and  further
development  of  a  strong  portfolio  of  impact  case  studies  in  the  context  of  strategic
preparation for the next REF submission.

2.  To contribute ideas for strategies and initiatives, and support the Head of Research in their
development and implementation, to consolidate and embed impact generation across a
wide range of research activities. To lead on elements of strategies and initiatives and their
implementation.

3.  To identify opportunities for impact and advise and support staff (many of whom are part-

time, with busy international careers) in developing them.

Page 1 of 7

4.  To support the development of impact generating activities from concept to measurable

effect:
a)  To identify research and creative practice with strong impact potential, i.e which will

benefit those beyond the institution (in the ‘real world’)

b)  To  support  researchers  to  identify  pathways  to  impact  and  appropriate  translational

and dissemination activities.

c)  To  work  with  researchers  to  design  and  embed  appropriate  impact  capture
mechanisms  (for  example,  surveys,  testimonials,  and  data  such  as  increases  in
revenue)

d)  To  coordinate  activities  and  take  an  active  role  when  required,  for  example

coordinating events with policy makers.

5.  To oversee impact documentation and administration:

a)  To  ensure  compliance  with  Research  Excellence  Framework  (REF)  guidelines

(providing appropriate information and advice to the researcher);

b)  To maintain a central repository of all information underpinning impact case studies in
Pure,  the  School’s  Research  Information  Management  System.  This  will  extend  to
metrics  measuring  the  wider  contribution  of  research  to  society  and  the  economy,
when  Research  England  publish  requirements  for  the  Engagement  and  Impact
structured statement.

c)  To  provide  administrative  and  advisory  support  to  case  study  leads  as  required,

working closely with the Guildhall Innovation team and Marketing department.

d)  To provide reports for internal and external parties as required.

6.  To support the Senior Research Manager in the co-ordination of the School submission to
the national research assessment exercise, the Research Excellence Framework (REF):
a)  To develop and implement processes and procedures that align with national policy

and internal needs.

b)  To manage the collation of data for the submission, ensuring accurate and complete

records that are transparent and auditable.

7.  To manage internal research impact processes, supporting individuals to ensure effective

project completion.

8.  To support the implementation of Pure, including the verification of data and support for

researchers in uploading content.

9.  To support the Senior Research Manager in the development of research-related policies
and  procedures  that  ensure  effective  research  development  and  meet  national  and
international standards. To support effective research ethics policies and procedures.

10. To perform such other duties consistent with the postholder’s skills and experience that
may reasonably be requested as directed by the Head of Research or Senior Research
Manager.

11. To comply with the City of London Financial Regulations and properly monitor and report
budget outturn positions on a regular basis as required, including alerting the Line Manager
and Chamberlains representative of any significant budget variance in a timely manner
and taking appropriate corrective action.

Page 2 of 7

12. Actively seek to implement the City of London’s Occupational Health and Safety Policy in
relation to the duties of the post, and at all times give due regard to the health and safety
of both themselves and others when carrying out their duties.

13. Actively seek to implement the City of London’s Equal Opportunity Policy and the objective

to promote equality of opportunity in relation to the duties of the post.

13.

14.

15.

16.

Actively seek to implement the City of London’s Occupational Health and Safety Policy
in relation to the duties of the post, and at all times give due regard to the health and
safety of both themselves and others when carrying out their duties.

Actively  seek  to  implement  the  City  of  London’s  Equal  Opportunity  Policy  and  the
objective to promote equality of opportunity in relation to the duties of the post.

To undertake any other duties that may reasonably be requested appropriate to the
grade

[Budget  Holders  Only]  Comply  with  the  City  Of  London  Financial  Regulations  and
properly monitor and report budget outturn positions on a regular basis as required,
including alerting the Line Manager and Chamberlains representative of any significant
budget variance in a timely manner and taking appropriate corrective action

Page 3 of 7

Person Specification

Job Title: Research Support Officer (Impact)
Department: Guildhall School - Research
Grade:  D
Trent Position number:
DBS Criterion: No DBS
Security Vetting Criterion: No security vetting is required
Politically Restricted Post Criterion: This post is not politically restricted

Please find below the qualifications, experience and technical skills required to undertake this
post. Each criterion will be assessed at application (A), interview (I) or test (T) as indicated
below.

Professional Qualifications / Relevant Education & Training
[Please ensure only relevant qualifications are listed for the post being advertised]    e.g.
Must be qualified as a Chartered Member of the CIPD or be able to demonstrate  a level of
knowledge at this level -   (A,I etc)

1.  Educated to degree level or equivalent professional qualification (A)

Experience Required

1.  Significant administrative experience advising on policies, procedures and processes
in a research organisation in Higher Education (HE) or a similar environment (A,I)

2.  Experience of research impact generation and capture, preferably within the HE

sector (A,I)

3.  Experience of writing project reports and summaries (A,T)
4.  Experience of developing internal policies/process guides in respect of institutional

research (A)

5.  Experience of coordinating and advising on complex administrative processes (A)
6.  Experience of supporting senior staff/teams (A)
7.  A track record of successfully supporting excellent REF impact case studies (A,I)
8.  Experience of working in collaboration with researchers, stakeholders and end users

(A,I)

Technical Skills & Knowledge

1.  A very good understanding of the Higher Education (HE) sector and research

environment. (A,I)

2.  Very good knowledge of impact and related areas (e.g. Public Engagement,

Knowledge Exchange) within HE sector (I)

3.  Very good understanding of Research Excellence Framework (REF) requirements

and related processes (I)

4.  Ability to contribute to the development of strategies and initiatives to develop impact

case studies and a broader engagement and impact agenda. (A,I)

5.  Strong planning, organisational and administrative skills with ability to deliver multiple

projects in a HE setting in a timely and efficient manner (A,I)

Page 4 of 7

6.  Excellent written communication skills e.g. ability to write impact case studies, draft

policies (T)

7.  Ability to communicate effectively with different client groups, such as researchers,
end users and external contacts/collaborators and provide detailed advice. (I)

8.  Eye for detail and meticulous handling of bibliographical and other data (A,I)
9.  Excellent IT skills including proficient use of the Microsoft office suite (above all Word
and Excel), databases, external funding application systems e.g. J-es, etc. (A,T)

Other Relevant Information
(e.g. working hours if applicable)

1.  Willingness to work out of office hours to meet needs of business (I)
2.  Experience of project design and management is desirable (I)
3.  Experience with Pure is desirable (A)

Recruitment – Note to Applicants

The qualifications, experience and technical skills will be used in the decision-making
process for recruitment. Please give examples of how you have exhibited these
behaviours in your previous role(s) and experience.  It is essential you address the
criterion marked as (A) on your application form in the section for supporting
information, this will be the minimum criteria for shortlisting.

Be as specific as possible, we cannot guess or make assumptions, but will assess your
application solely on the information provided.   Try to provide evidence, by examples,
where  possible,  of  skills,  knowledge  and  experience  contained  in  this  person
specification.

Page 5 of 7

Summary of Terms and Conditions of Employment

This summary is given as a guide and is not intended to form part of an individual’s
contract of employment.

Salary
The salary range for this job is £44,110 - £54,054 per annum including Inner London
Weighting, inclusive of all allowances. This figure will be reviewed annually from 1 July
in line with the pay award for other salaried staff within the City of London Corporation.

Contract
The position is offered on 12-month fixed term basis.

Hours of Work
Normal hours of work are 9.00am – 5.00pm, being 35 hours per week excluding lunch
breaks, Monday to Friday, inclusive but the post holder shall be expected to work the
hours necessary to carry out the duties of the position.

Frequency and Method of Payment
This is a monthly paid appointment, and salaries are credited to a Bank or Building
Society Account on the 11th of each month.

Annual Leave
There  is  an  entitlement  of  28  days  annual  holiday  plus  Bank  Holidays.  There  are
subsequent increases to entitlement to annual holiday according to length of service.

Sickness Absence and Pay
The City of London Corporation has a comprehensive Occupational Sick Pay scheme,
details of which can be found in the Employee Handbook which will be made available
to you upon commencement.

Pension
You  will  automatically  be  admitted  to  the  City  of  London  Corporation’s  Pension
Scheme. Employees contribute between 5.5% and 12.5% of their pensionable pay to
the scheme, depending on salary.
If you do not wish to join the Scheme you must make a formal declaration stating you
wish  to  opt  out. You may  contact  the  Pensions  Office  directly  should  you  have  any
queries  relating  to  the  Local  Government  Pension  scheme  and  your  entitlements
under this scheme.

Continuous Service
If you join the City of London Corporation without a break in service (subject to certain
exceptions)  from  another  body  covered  by  the  Redundancy  Payments  (Local
Government) (Modification) Order 1999, your service with that institution will count for
the purpose of continuous service. The amount of continuous service which you have
will affect your entitlement to certain contractual benefits; for example, annual leave,

Page 6 of 7

sick leave and maternity leave. A full explanation of Continuous Service is contained
within the Employee Handbook.

Probationary Period
You will be employed initially on a six-month probationary period. Should either party
wish to terminate the employment during this period, then one week’s notice will be
required on either side, except for summary termination for gross misconduct.

Notice Period
Three months by either party after satisfactory completion of probationary period.

Learning and Employee Development
The  City  of  London  provides  for  financial  support  and  time  off  for  staff  to  study  for
appropriate qualifications which relate to their duties or undertaking professional skills
update training. There is also an in-house programme covering more general training
needs.

Employee Volunteering Programme
The City Corporation, in line with its aims to contribute to a flourishing society, shape
outstanding  environments  and  support  a  thriving  economy,  offers  employees  paid
special leave time during normal hours to encourage employees to volunteer their time
and  skills  to  Volunteer  Involving  Organisations  (VIOs)  operating  within  the  Square
Mile, London and beyond.
Full-time employees may take up to 2 days or 14 hours per year in which to volunteer,
between 1 January and 31 December. For temporary and part time employees these
hours are adjusted pro rata. Volunteering time can be taken in smaller bite size e.g. 2
hours a week over 7 weeks, where this can be accommodated by the City Corporation
and meets the requirements of the volunteer organisation.

Page 7 of 7

          Job Description

Job Title: HR Advisor
Department: Human Resources
Grade: C / D
Location: Guildhall School of Music & Drama
Responsible to: HR Business Partner
Responsible for: N/A

Appointed Candidates Signature:
Please sign and date here upon receiving your offer of employment
I confirm I have read the Job Description below:

Full Name: ………………………………………………………….

Signature ………………………..………. Date: …………………

Purpose of Post

The post is to deliver a professional, customer focussed HR services to designated
departments  within  the  Guildhall  School  and  to  work  across  all  departments  in
collaboration with the other HR Business Partners, HR Advisors, and HR Coordinator.

To  work  with  the  HR  Business  Partners  and  HR  Advisors  to  provide  pragmatic,
creative and business focused HR solutions and recommendations.

To foster and maintain strong relationships with managers and employees at all levels,
providing expert support and guidance across a broad range of HR matters, including
recruitment and selection, employee relations, and the sharing of best practices.

To  conduct all  activities  taking account of  the  City  of  London’s  Equal  Opportunities’
policy, ensuring that all clients, contacts, students, and employees are treated fairly
and with dignity and respect.

Main Duties & Responsibilities

Recruitment & Selection

•  To manage and advise managers on recruitment and selection processes (for
external  and  internal  campaigns)  for  both  established  staff  and  hourly  paid
professors.

Page 1 of 9

•  To work with recruiting managers to ensure appropriate, effective, and efficient
use  of  media;  drafting,  editing,  and  proofing  recruitment  advertisements  and
providing advice on the selection process.

•  To create, review, and update job descriptions in line with the City of London

job evaluations guidelines ensuring consistency across divisions.

•  To liaise with recruitment managers and candidates on potential employment

legislation aspects of a role. (i.e. eligibility to work in the UK).

•  To lead on the new starter onboarding processes ensuring new staff are set up
on HR systems, booked on relevant training and all new starter paperwork has
been completed. In conjunction with the other HR Advisors and HR Coordinator
ensure the HR induction for new staff is delivered and the probation process is
completed for all new starters.

•  To ensure accurate and timely processing of DBSs working in collaboration with
HR colleagues and ensure processes are in place to ensure DBS checks are
updated as required.

•  To ensure all new starters within the School complete mandatory Safeguarding
and Tackling Sexual Harassment trainings, while maintaining robust systems to
record, monitor, and update compliance processes as required.

Employee Relations

•  To provide advice to  managers and  staff  on policies and procedures and
terms  and conditions. Take ownership of queries and follow these through
to resolution referring more complex issues to the HR Business Partner.

•  To establish effective relationships with key staff.

•  To support HR Business Partners in dealing with change management projects,

e.g. restructures, and contractual variations processes.

•  To  work  alongside  other  HR Advisors  to  lead  and  manage  on  area-specific  and
organisation  wide  HR  projects  including  the  roll-out  of  any  new  initiatives.  e.g.
proactively running training sessions for managers and staff.

•  To  work  directly  with  line  managers  in  managing  sickness  absence  cases,
liaising  with  Occupational  Health  when  needed,  and  advising  managers  on
process  and  outcomes.  Proactively  manage  sickness  absence  reporting,
highlighting possible concerns to the HR Business Partner.

Page 2 of 9

•  To support and advise line managers in dealing with employee relations issues
including  grievance,  disciplinary,  and  performance  management  undertaking
casework as required.

•  To  support  HR  Business  Partners  and  other  colleagues  by  arranging
formal  meetings.  Prepare

disciplinary/grievance  hearings,  and  other
documentation and take notes as appropriate.

•  To  lead  on  managing  maternity,  paternity,  flexible  working,  and  other  family-
friendly  policies  related  requests  in  line  with  the  City  of  London  policies  and
advise managers on the processes.

Policies, Processes & Procedures

•  To  coordinate  and  administer  the  annual  appraisal  process,  review  learning
plans,  and  ensure  that  training  needs  have  been  recorded  and  training
opportunities provided as required, jointly with HR colleagues.

•  To work collaboratively with the other HR Advisors and the HR Coordinator to
ensure effective administration systems are in place and to continue to improve
HR processes and practice. Initiate and jointly deliver improvement projects e.g.
move to paperless filing.

•  To  administer  the  leaver  exit  process  including  issuing  conducting  exit
interviews and flagging potential issues or trends with the HR Business Partner.

•  To act as a Guildhall School’s HR systems rep, liaising with the City of London
City People team (HR System) and providing advice to staff and managers on
self-service (City People) including the Recruitment function.

•  To assist the Payroll Administration Team in delivering the monthly and weekly

payrolls for the Guildhall School as required.

Records & Information Management

•  To  assist  line  managers  with  maintaining  employment  records  using  HR
systems and databases, ensuring information is ready for any annual reports.
Jointly with the other Advisors, to manage the production of quarterly reports
and statistics, analysing employment trends, staff turnover, sickness absence,
and other management information reports.

•  To  maintain  HR  spreadsheets  and  databases  e.g.  new  starters  spreadsheet,

safeguarding database etc.

Page 3 of 9

•  To ensure HR information is up-to-date on the staff intranet sites and lead on

the upkeep of particular areas/sections as required.

Learning & Development

•  To support the HR Business Partner in designing, implementing, and delivering
HR training initiatives that enhance organizational capability and promote best
practices.

•  To actively participate in the review, development, and delivery of the Learning

and Development Programmes.

Other

•  To  actively  seek  to  implement  the  City  of  London’s  Occupational  Health  and
Safety Policy in relation to the duties of the post, and at all times give due regard
to the health and safety of both themselves and others when carrying out their
duties.

•  To  actively  seek  to  implement  the  City  of  London’s  Equal  Opportunity  Policy
and the objective to promote equality of opportunity in relation to the duties of
the post.

•  To undertake any other duties that may reasonably be requested appropriate

to the grade.

Page 4 of 9

Person Specification

Job Title: HR Advisor
Department: Human Resources – Guildhall School of Music & Drama
Grade: C / D
Trent Position number: N/A
DBS Criterion: No DBS
Security Vetting Criterion: No security vetting is required
Politically Restricted Post Criterion: This post is not politically restricted

Please  find  below  the  qualifications,  experience  and  technical  skills  required  to
undertake this post. Each criterion will be assessed at application (A), interview (I) or
test (T) as indicated below.

Professional Qualifications / Relevant Education & Training

•  Educated  to  degree  level  or  equivalent  in  Human  Resources  or  Business

Administration. (A,I)

•  CIPD qualified or part qualified with an intermediate level qualification. (A,I)
•  Excellent IT Skills including MS Office. (Word, Excel in particular) (A,I)

Experience Required / Technical Skills

•  Proven experience of working in a Human Resources department at Advisory level.

(A,I,T)

•  Proven  ability,  experience  and  confident  in  providing  advice  on  HR  policies  and
procedures, with experience of providing flexible solutions to HR issues within the
legal and procedural frameworks. (A,I,T)

•  Experience of managing multiple recruitment campaigns (including campaigns for
senior managers/heads of departments, hourly paid professors), with experience
of  interviewing  candidates  and  providing  advice  and  guidance  to  managers  on
interview questions and tests. (A,I,T)

•  Proven experience of working on ER case work. (A,I,T)
•  Solid experience of providing advice on sickness management. (A,I,T)
•  Strong experience of contract variation administration. (A,I,T)
•  Commitment to diversity, equality, and inclusion. (A,I)
•  Experience  of  working  in  an  Higher  Education  or Arts  environment  with  a  clear

understanding of the relevant HR issues in the sector. (A,I)

•  Excellent communication and interpersonal skills with experience of dealing with

staff at all levels including Vice Principals and Directors. (A,I)

•  Excellent written communication skills with proven experience of writing letters and

reports to a high standard. (A,I)

Page 5 of 9

•  Numeracy skills with experience of producing and analysing data and statistics. (A,

I, T)

•  Excellent planning and organisational skills including the ability to manage time,
competing priorities and resources, a busy workload, and urgent tasks in a
structured way. (A, I)

•  Experience of working in a busy office, an understanding of the importance of

deadlines and the ability to work under pressure. (A, I)

•  Excellent attention to detail skills. (A, I, T).
•  Proven  experience  and  confidence  of  working  with  HR  systems  (data  input  and

analysis) and providing systems advice to management and staff. (A,I)
•  Excellent IT Skills including MS Office. (Word, Excel in particular) (A,I)
•  Self-motivated, proactive, inquisitive, and able to act on own initiative. (A, I)
•  Ability to think independently and able to come up with solutions in line HR policies

and procedures and best practices. (A, I)

Recruitment – Note to Applicants

The qualifications, experience and technical skills will be used in the decision-making
process for recruitment. Please give examples of how you have exhibited these
behaviours in your previous role(s) and experience.  It is essential you address the
criterion marked as (A) on your application form in the section for supporting
information, this will be the minimum criteria for shortlisting.

Be as specific as possible, we cannot guess or make assumptions, but will assess your
application solely on the information provided.   Try to provide evidence, by examples,
where  possible,  of  skills,  knowledge  and  experience  contained  in  this  person
specification.

Page 6 of 9

Summary  of  Terms  and  Conditions  of
Employment

This summary is given as a guide and is not intended to form part of an individual’s contract
of employment.

Contract

The position is offered on a permanent basis.

Salary

The salary range for this job is £38,080 - £49,140 (Grade C and Grade D) per annum
inclusive of all allowances.  This figure will be reviewed annually from 1 July in line with the
pay award for other salaried staff within the City of London Corporation.

Pension

The  pension  scheme  provided  by  the  City  of  London  is  the  Local  Government  Pension
Scheme  (LGPS).    The  LGPS  is  a  public  sector,  statutory,  funded,  defined  benefit  pension
scheme.  Benefits are accrued based upon scheme member’s salary and the length of time
for which they are a member of the scheme.

You  will  automatically  be  admitted  to  the  City  of  London  Corporation’s  Pension  Scheme.
Member contributions are based upon the rate of pensionable pay received by the scheme
member.  Members  contribute  between  5.5%  and  12.5%  of  their  pensionable  pay  to  the
scheme, depending on salary. Please see here for the contribution bands. There is also an
option to join the 50/50 section of the scheme where members pay half the contribution rate
and accrue benefits at half the accrual rate.

The current employer contribution rate for the City of London is 21%.

Further details can be found on the national LGPS website and/or the City’s pension website.

If you do not wish to join the Scheme you must make a formal declaration stating you wish to
opt out.  You may contact the Pensions Office directly should you have any queries relating to
the Local Government Pension scheme and your entitlements under this scheme.

Hours of Work

Normal hours of work are between 9am – 5pm, 35 hours per week excluding lunch breaks,
Monday to Friday, inclusive but the post holder shall be expected to work the hours necessary
to carry out the duties of the position.

Frequency and Method of Payment

Page 7 of 9

This is a monthly paid appointment and salaries are credited to a Bank or Building Society
Account on the 11th of each month.

Annual Leave

There is an entitlement of 24 days annual holiday plus Bank Holidays.  There are subsequent
increases to entitlement to annual holiday according to length of service.

Continuous Service

If  you  join  the  City  of  London  Corporation  without  a  break  in  service  (subject  to  certain
exceptions)  from  another  body  covered  by the  Redundancy  Payments (Local  Government)
(Modification)  Order  1999,  your  service  with  that  institution  will  count  for  the  purpose  of
continuous  service.  The  amount  of  continuous  service  which  you  have  will  affect  your
entitlement to certain contractual benefits; for example, annual leave, sick leave and maternity
leave. A full explanation of Continuous Service is contained within the Employee Handbook.

Probationary Period

You will be employed initially on a six-month probationary period.  Should either party wish to
terminate the employment during this period, then one week’s notice will be required on either
side, except for summary termination for gross misconduct.

Notice Period

One month by either party after satisfactory completion of probationary period.

Learning and Employee Development

The City of London provides for financial support and time off for staff to study for appropriate
qualifications  which  relate  to  their  duties  or  undertaking  professional  skills  update  training.
There is also an in-house programme covering more general training needs.

City Benefits

As an employee of the City Corporation, you have access to exclusive discounts and privileges
through a combination of internal offers from our departments and an external service we have
subscribed to from Reward Gateway.

Employee Volunteering Programme

The  City  Corporation,  in  line  with  its  aims  to  contribute  to  a  flourishing  society,  shape
outstanding  environments  and  support  a  thriving  economy,  offers  employees  paid  special
leave time during normal hours to encourage employees to volunteer their time and skills to
Volunteer  Involving  Organisations  (VIOs)  operating  within  the  Square  Mile,  London  and
beyond.

Full-time employees may take up to 2 days or 14 hours per year in which to volunteer, between
1 January and 31 December. For temporary and part time employees these hours are adjusted
pro rata. Volunteering time can be taken in smaller bite size e.g. 2 hours a week over 7 weeks,

Page 8 of 9

where this can be accommodated by the City Corporation and meets the requirements of the
volunteer organisation

Sickness Absence and Pay

The City of London Corporation has a comprehensive Occupational Sick Pay scheme, details
of which can be found in the Employee Handbook which will be made available to you upon
commencement.

Page 9 of 9

                                                 Job Description

Job Title

Department

Grade

Location

HR Business Partner

GSMD

E

Guildhall North Wing

Responsible to

Head of HR

Responsible for

HR Advisor/s and HR Co Ordinator

Guildhall  School  of  Music  &  Drama  is  part  of  the  City  of  London  Corporation.  The  HR
Business Partner will work as a part of the local HR team based at the Guildhall North Wing.
The  specialist  support  around  Occupational  Health,  Pay  and  Grading,  Learning  and
Development,  Policy  development  etc  is  provided  by  the  Corporate  (City  of  London)  HR
team.

Purpose of Post

To  deliver  a professional  HR  service  to  allocated  business  areas,  providing  HR  advice  and
support considering business needs as well as legislative and procedural frameworks and to
build close relationships and deep understanding of the business areas.

To work closely with the Head of HR and HR BPs to enable the delivery of HR strategy and
projects at the Guildhall School.

To provide advice and support to Vice Principals, directors and managers on policy, practice
and employment legislation to all staff ensuring good employee relations.

Main Duties & Responsibilities

1.  To  act  as  a  HR  lead  for  allocated  business  areas,  ensuring  HR  best  practice  and

establishing effective relationships with key staff.

2.  To work closely with the Head of HR and HR BPs to deliver the Guildhall School of Music

& Drama’s strategic plan and specific HR objectives.

3.  To  build  close  relationships  with  other  teams  involved  with  People  related  processes
including Corporate HR team, Learning and Development, Job Evaluation, Occupational
Healthand  City of London Payroll and to act as a bridge between those teams and your
allocated departments to help advance their people plans or address specific issues.

4.  To  advise  and  support  senior  managers  in  improving  people  planning,  performance
management  and  support  leaders  to  identify  and  develop  future  talent,  fostering

Page 1 of 8

employee  engagement,  and  managing  change  effectively
high-performing teams that support long-term School success.

to  build

resilient,

5.  Act  as  a  strategic  partner  to  managers  and  staff  by  providing  expert  guidance  on  HR
matters,  including  employee  relations  (grievance,  disciplinary,  sickness  absence,  and
capability),  recruitment,  learning  and  development,  and  job  evaluation.  Collaborate  with
the  HR  Advisor  to  ensure  HR  practices  are  aligned  with  organizational  goals,  drive  a
positive  employee  experience,  and  enable  managers  to  build  capability  and  deliver
business outcomes effectively.

that  align  with  School  strategy  and

6.  To work closely with the Heads of Departments to support the development of workforce
plans
future  organisational  needs.  Advise
departmental  heads  on  optimal  department  structures,  work  patterns,  remuneration
packages,  staff  costs  and  contractual  relationships,  ensuring  that  staffing  models  are
sustainable, cost effective and support long term growth.

7.  To  provide  strategic  advice  regarding  onboarding  and  recruitment  processes  with  a
particular focus on ensuring that our recruitment processes are fair, inclusive and aligned
with  School  values.  To  maintain  oversight  of  recruitment  activity  across  assigned
departments,  offering  insight  and  guidance  to  strengthen  workforce  planning  and  talent
acquisition,  and  support  the  HR  Advisor  and  HR  Coordinator/apprentice  to  proactively
address  recruitment  challenges,  enabling managers to  attract,  select,  and retain diverse
talent that supports long term School objectives.

8.  To  support  managers  with  addressing  departmental  or

learning  and
development  needs,  ensuring  these  are  aligned  with  School  priorities,  tapping  into  the
learning provision offered by the Learning and Development team at the City of London.

individual

9.  To  maintain  strategic  oversight  of  the  sickness  cases  in  allocated  departments,ensuring
effective  case  management  and  early  intervention.  To  support  the  HR  Advisor  with
consistent managing of the sickness casework. To take on management of some complex
sickness  cases  liaising  with  Occupational  Health  and  the  legal  team  as  required.  To
provide  proactive  guidance  to  departmental  managers  to  minimise  absence,  promote
employee  wellbeing,  and  ensure  compliance  with  employment
legislation  and
organisational policies.

10. To deputise for the Head of HR or represent the HR department in various organisational
to  DEI,

leading  where  necessary.  This  may  be  related

forums  and  meetings,
sustainability, change projects etc.

11. To  line  manage,  develop  and  coach  HR  staff  setting  objectives,  deadlines  and
encouraging  personal  development  and  and  performance  expectations.  Foster  a  culture
of continuous learning by coaching and developing team members, encouraging personal
growth and professional advancement.

12. Actively  participate  in  HR  cyclical  processes,  e.g.  performance  review,  safeguarding

audits, budget management etc.

13. To  review  management  reports  and  statistics  produced  by  the  data  team  at  the  City  of

London to analyse and identify employment trends.

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14. To  have  an  oversight  of  corporate  HR  policies  and  procedures,  ensuring  legislative
requirements are met and that any new procedures are implemented and followed across
all  Guildhall  School  departments.  Help  design,  develop  and  implement  Guildhall  School
specific policies and procedures, that would not be covered by the corporate policy suite.

15. Actively seek to implement the City of London’s Occupational Health and Safety Policy in
relation to the duties of the post, and at all times give due regard to the health and safety
of both themselves and others when carrying out their duties.

16. Actively  seek  to  implement  the  City  of  London’s  Equal  Opportunity  Policy  and  the

objective to promote equality of opportunity in relation to the duties of the post.

17. To undertake any other duties that may reasonably be requested appropriate to the grade

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Person Specification

Job Title

HR Business Partner

Department

GSMD

Grade & Level

E

Trent Position Number

05F0117/001

Please  find  below  the  qualifications,  experience  and  technical  skills  required  to  undertake
this  post.  Each  criterion  will  be  assessed  at  application  (A),  interview  (I)  or  test  (T)  as
indicated below.

Professional Qualifications / Relevant Education & Training

•  Qualified as a Charted Member of the CIPD or be able to demonstrate  a level of

knowledge at this level. (A,I)

Experience Required, including Budget Holding Experience (if appropriate)

•  Demonstrable experience of working as an HR generalist at Business Partner level,
capable and willing to operate at all levels and manage complex people issues (A,I)

•  Highly pragmatic, flexible and adaptable with an ability to tailor approach to meet

contrasting needs and demands. Experience of  interpreting and advising on complex
HR issues, policies and procedures (A, I)

•  Significant experience of advising and guiding line managers on the full range of HR
issues: recruitment and selection, employee relations, change management, job
evaluation / role analysis & staff development (A,I)

•  Demonstrable experience of working with trade unions (A, I)
•  Experience of managing, coaching and developing staff, including execution of HR

workshops for staff and managers (A,I)

•  Experience of managing complex projects and implementing outcomes (A,I)
•  Good understanding of Diversity, Equity and Inclusion issues, and ability to support the

delivery of the DEI projects (A, I)

•  Experience of presenting to senior management teams and other staff groups (A)
•  Experience of working in the Higher Education and/or arts sector with a clear

understanding of HR issues that affect this sector (A, I)

•  Proven ability to negotiate, influence and persuade colleagues (A,I)

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Technical Skills

•  Good knowledge of employment law in the UK, being up-to-date with changes in
employment law, recent case law and industry/public sector best practice. (A)

•  Good understanding of legislation and best practice supporting Equality, Diversity and

Inclusion (A)

•  Good IT skills including ability to use Microsoft Office including MS Teams or a similar

type software (A)

•  Experience of using databases with an ability to analyse data (A)

Recruitment – Note to Applicants

The qualifications, experience and technical skills will be used in the decision-making
process for recruitment. Please give examples of how you have exhibited these
behaviours in your previous role(s) and experience.  It is essential you address the
criterion marked as (A) on your application form in the section for supporting information,
this will be the minimum criteria for shortlisting.

Be  as  specific as  possible, we  cannot  guess or  make  assumptions, but will  assess  your
application  solely  on  the  information  provided.      Try  to  provide  evidence,  by  examples,
where  possible,  of  skills,  knowledge  and  experience  contained
in  this  person
specification.

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Summary of Terms and Conditions of
Employment

This summary is given as a guide and is not intended to form part of an individual’s contract
of employment.

Contract

The position is offered on a Permanent basis.

Salary

The  salary  range  for  this  job  is  £49,140  to  £55,000  per  annum  (inclusive  of  Inner  London
Weighting) per annum inclusive of all allowances.
This figure will be reviewed annually from 1 July in line with the pay award for other salaried
staff within the City of London Corporation.

Pension

The  pension  scheme  provided  by  the  City  of  London  is  the  Local  Government  Pension
Scheme  (LGPS).    The  LGPS  is  a  public  sector,  statutory,  funded,  defined  benefit  pension
scheme.  Benefits are accrued based upon scheme member’s salary and the length of time
for which they are a member of the scheme.

You  will  automatically  be  admitted  to  the  City  of  London  Corporation’s  Pension  Scheme.
Member contributions are based upon the rate of pensionable pay received by the scheme
member.  Members  contribute  between  5.5%  and  12.5%  of  their  pensionable  pay  to  the
scheme, depending on salary. Please see here for the contribution bands. There is also an
option to join the 50/50 section of the scheme where members pay half the contribution rate
and accrue benefits at half the accrual rate.

The current employer contribution rate for the City of London is 21%.

Further details can be found on the national LGPS website and/or the City’s pension website.

If you do not wish to join the Scheme you must make a formal declaration stating you wish to
opt out.  You may contact the Pensions Office directly should you have any queries relating
to the Local Government Pension scheme and your entitlements under this scheme.

Hours of Work

Normal hours of work are 35 hours per week (9.00am-5.00pm) with one hour lunch breaks,
Monday  to  Friday,  inclusive  but  the  post  holder  shall  be  expected  to  work  the  hours
necessary to carry out the  duties of the position.

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Frequency and Method of Payment

This  is a monthly  paid  appointment  and salaries  are credited to  a  Bank or  Building  Society
Account on the 31st of each month or the preceding working day.

Annual Leave

There is an entitlement of 28 days annual holiday plus Bank Holidays. There are subsequent
increases to entitlement to annual holiday according to length of service.

Continuous Service

If  you  join  the  City  of  London  Corporation  without  a  break  in  service  (subject  to  certain
exceptions) from  another  body covered  by the  Redundancy Payments (Local  Government)
(Modification)  Order  1999,  your  service  with  that  institution  will  count  for  the  purpose  of
continuous  service.  The  amount  of  continuous  service  which  you  have  will  affect  your
entitlement  to  certain  contractual  benefits;  for  example,  annual  leave,  sick  leave  and
maternity  leave. A  full  explanation  of  Continuous  Service  is  contained within  the  Employee
Handbook.

Probationary Period

You will be employed initially on a six-month probationary period.  Should either party wish to
terminate  the  employment  during  this  period,  then  one  week’s  notice  will  be  required  on
either side, except for summary termination for gross misconduct.

Notice Period

One months notice by either party after satisfactory completion of probationary period.

Learning and Employee Development

The  City  of  London  provides  for  financial  support  and  time  off  for  staff  to  study  for
appropriate  qualifications  which  relate  to  their  duties  or  undertaking  professional  skills
update training. There is also an in house programme covering more general training needs.

City Benefits

As  an  employee  of  the  City  Corporation,  you  have  access  to  exclusive  discounts  and
privileges  through  a  combination  of  internal  offers  from  our  departments  and  an  external
service we have subscribed to from Reward Gateway.

Page 7 of 8

Employee Volunteering Programme

The  City  Corporation,  in  line  with  its  aims  to  contribute  to  a  flourishing  society,  shape
outstanding  environments  and  support  a  thriving  economy,  offers  employees  paid  special
leave time during normal hours to encourage employees to volunteer their time and skills to
Volunteer  Involving  Organisations  (VIOs)  operating  within  the  Square  Mile,  London  and
beyond.

Full-time  employees  may  take  up  to  2  days  or  14  hours  per  year  in  which  to  volunteer,
between 1 January and 31 December. For temporary and part time employees these hours
are adjusted pro rata. Volunteering time can be taken in smaller bite size e.g. 2 hours a week
over  7  weeks,  where  this  can  be  accommodated  by  the  City  Corporation  and  meets  the
requirements of the volunteer organisation

Sickness Absence and Pay

The  City  of  London  Corporation  has  a  comprehensive  Occupational  Sick  Pay  scheme,
details of which can be found in the Employee Handbook which will be made available to you
upon commencement.

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