Post Title
Reporting to
Liaises with
Hours
Location
Job Description
Payroll Manager
Management Accountant
Finance, HR
All Departments and staff
Full Time 9am to 5pm
Shottesbrooke
Date of document
October 2025
The Landmark Trust is a charity that rescues important historic buildings that would
otherwise be lost. We sensitively restore these ‘Landmarks’ and make them available for
holidays so they can be enjoyed by a wide group of people. We have in our care nearly 200
buildings in Britain, and a handful in Italy. We employ circa 500 staff across all areas of the
charity with our head offices set in a beautiful location at Shottesbrooke Park, near
Maidenhead.
We are looking for an experienced and dedicated payroll manager to join an established
finance team at Shottesbrooke to lead the payroll function. Reporting to the Management
Accountant, the Payroll Manager will play a crucial role in supporting our employees
through the timely and accurate processing of all associated payrolls and dealing with
employee queries on an ad hoc basis. The Payroll Manager will be a key link between our
regional and central managers and our finance team, and central to fostering a culture of
trust and fairness across the organisation. The successful candidate will have excellent
interpersonal and technical skills, with a high attention to detail and capable of working
independently to deadlines.
Main Duties and Responsibilities
Whilst ensuring that HMRC regulations and Landmark policies are adhered to, the Payroll
Manager is responsible for ensuring the accurate and timely processing of 5 monthly
payrolls.
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Preparation of monthly and annual returns to HMRC and pensions providers and dealing
with employee benefits packages as required through the year.
Preparation of payroll data for audit and provide support during annual audit.
Undertake line management and support for the HR and Payroll administrator to ensure
work is completed accurately and all monthly deadlines are met (shared line management
with the Head of HR).
Provide a level of payroll support to all staff as required.
Key responsibilities:
Payroll processing
• Maintain the company structure within iTrent, creating new posts and positions as
required to ensure that payroll can be processed smoothly and any timesheets and
holiday requests are routed to the correct manager for approval.
• Process 5 monthly payrolls. Payrolls include a mix of salaried employees full and part
time, and hourly paid employees paid in arrears on a timesheet basis.
• Process and reconcile payrolls monthly for review by the Management Accountant.
• Maintain and update payroll records, for new starters, position changes and leavers.
• Ensure proper calculation of wages and deductions in line with HMRC and statutory
regulations.
• Process and reconcile any payroll deduction orders.
• Maintain pension schemes within iTrent and update employee contributions as
required.
• Review and payment of staff expenses.
• Provide support for all iTrent users, managers and staff, which ranges from process
support to access issues.
• Respond to employee enquiries regarding pay and holiday related issues.
• Oversee sickness within iTrent processing as necessary to ensure sick schemes and SSP
are implemented correctly.
• Support managers and HR in dealing with any sick periods and provide SSP1 forms and
other documentation as required.
• Provide salary information to HR and managers as required.
• Prepare the annual COL workings for salary increases.
• Management of small company car fleet.
Payroll reporting
• Preparation of monthly PAYE returns to HMRC.
• Preparation of annual P11d returns to HMRC.
• Preparation of annual PSA return to HMRC.
• Preparation of data annually for gender pay gap reporting.
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• Preparation of data for all payroll related ONS returns.
Pensions
• Prepare monthly schedules of employee and employer pension contributions.
• Submit monthly schedules to pension providers.
• Reconcile pension control accounts.
Benefits
• Enrol any new members onto and remove any leavers from the BUPA scheme.
• Process any BUPA deductions through payroll.
• Prepare workings for BUPA benefits to be included on annual P11ds.
• Prepare annual salary data for renewal of Landmarks Death in Service scheme.
•
Liaise with Mercer benefits and internal staff as required in relation to the benefits
packages providing any data required during the year.
Audit
• Prepare all audit schedules and samples in relation to payroll, pensions and HMRC
returns for the annual audit.
• Prepare data for the FRS102 holiday accrual.
• Provide support on payroll audit queries liaising with auditors, and internal staff as
required.
General
•
Line management (shared) of the HR and payroll administrator.
• Dealing with and responding to all pay related queries from all staff.
This is an outline job description that may be subject to change in consultation with the post-
holder.
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Category
Education and
Professional
Qualifications
Experience
Skills and Abilities
Essential
Desirable
• Prior experience of using iTrent
would be advantageous
• Prior experience in line
management
• GCSE English and Maths
• 3 years payroll experience in a
similar role
• Strong computer skills
• Good understanding of HMRC
requirements
• Planning and working to deadlines
• Strong administrative experience
and experience of team working
across several departments
• Proficient in Microsoft Excel and
Word and IT literate.
• Excellent skills in summarisation
of data
• High attention to detail
• Excellent prioritising skills
• Highly organised and structured
worker
• Methodical and organised
•
Impeccable confidentiality and
discretion; both with company
information and staff information
• Ability to prioritise workload and
multitask
• Commitment and initiative
• Strong communicator
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TERMS OF EMPLOYMENT
CONTRACT DURATION
Full time, permanent.
LOCATION
This position will be based at Shottesbrooke and may partake in our hybrid working pattern.
SALARY
£40,000 per annum, paid monthly in arrears.
WORKING HOURS
35 hours a week.
HOLIDAYS
The holiday entitlement is 25 days per annum plus statutory holidays.
SICK PAY
During the the probationary period you will only be paid your Statutory Sick Pay
entitlement. After this period, you will receive full basic pay during any sickness absence up
to 20 days in any 12 month period. The Statutory Sick Pay will be included in this sick pay.
Where absence exceeds seven consecutive calendar days and in certain other
circumstances, a doctor’s certificate will be required.
PENSION SCHEME
You will be automatically enrolled in Landmark’s pension scheme.
MEDICAL HEALTH
Private health insurance, currently with BUPA, will be provided when you have been with
Landmark for a year. Landmark’s contribution will be pro-rated for part-time employees.
NOTICE
The appointment is subject to satisfactory completion of an initial 6 month
probationary period, though this may be extended if more time is needed to assess
suitability for employment. During this period the post will be subject to one week’s notice
on either side. Notice in writing on either side after the end of the probationary period is
according to your Contract of Employment.
HEALTH & SAFETY
All staff are expected to observe all health and safety at work regulations as set out by
Landmark in accordance with statutory requirements.
CONTRACT
The successful applicant will be required to sign Landmark’s Contract of Employment.
The purpose of this information is solely to help prospective employees to understand
the details of Landmark’s Conditions of Employment. It is not an offer of employment
and does not form part of the Contract of Employment or the Job Description.
October 2025
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