BRENTWOOD DIOCESAN INVESTMENT POOLED FUND
Our Lady of Good Counsel, Wickford
Part-time
Diocese of Brentwood JOB DESCRIPTION JOB TITLE: Parish Administrator LOCATION: Our Lady of Good Counsel, Wickford RESPONSIBLE TO: Parish Priest ACCOUNTABLE TO: Parish Priest WORKING PATTERN: 16 Hours per week OVERALL PURPOSE OF JOB: To provide administrative support services to the Parish Office by implementing and maintaining office systems, processes and procedures and delivering a welcoming, appropriate service to those attending the parish office. MAIN RESPONSIBILITIES: Clerical • Undertake typing and word processing as required • Production of the weekly Parish Newsletter • Produce Orders of Service when required; • Undertake general office duties such as correspondence, filing photocopying, post, ordering supplies etc. • Maintain the Parish Registers • Enter information in the computer • Record Mass Intentions • Assist with administrative duties to support Safeguarding officer and Health & Safety Officer • Managing and overseeing Hall Booking system Page 1 of 4 Financial • Paying invoices and recording payments • Reconciling bank statements • Liaising with and reporting to the Parish Accountant • Manage the Diocesan Financial System - My Fund Accounting • • Take minutes at the Finance Committee meetings Inputting income and expenditure payments Reception • Provide a friendly, welcoming face both at the door and on the telephone • Answering any queries regarding the Catholic faith as appropriate • Handle enquiries and sensitive pastoral matters including illness and bereavement Notes: 1. You will be expected to produce work to a high standard and to promote quality at all times. 2. You will be expected to adhere to the policies and procedures of the Diocese of Brentwood. 3. The post holder will have access to confidential data. Disclosure of confidential information to any unauthorised person may lead to disciplinary action which could ultimately lead to dismissal. 4. You will be expected to participate in a staff appraisal scheme. 5. If you are a member of a professional/regulatory body you will be required to abide by the relevant professional Code of Conduct 6. Smoking and vaping is not permitted anywhere on the Church premises or grounds 7. Employees must be prepared to work flexibly to meet the changing needs of the organisation. EQUAL OPPORTUNITIES The Diocese of Brentwood operates an Equal Opportunities Policy and expects staff to have a commitment to equal opportunity policies in relation to employment and service delivery. CHANGES TO THIS JOB DESCRIPTION 1. Any changes to job descriptions must be operationally required and approved with the staff member, line manager and then authorised by the Senior Manager and HR. 2. Master copies of all job descriptions are held on the HR Database, therefore any changes must be sent to HR for review and filing. 3. No changes can be made to generic job descriptions without all post holders being consulted and in agreement with the HR. 4. The above job description does not purport to be an exhaustive list of duties and responsibilities. The post-holder will be expected to undertake additional duties as the requirements of the post change. Page 2 of 4 Date of Job Description: Post-holder in receipt and agreement of job description: Signature …………………………………. Name (please print)................................. Manager’s Signature …………………….. Name (please print)................................. Review date ………………………………. Page 3 of 4 PERSON SPECIFICATION – Parish Administrator SELECTION CRITERIA EDUCATION AND QUALIFICATIONS Good level of general education (English and Maths to GCSE level or equivalent) SKILLS AND EXPERIENCE Demonstrable experience in an administrative role Able to demonstrate good numeracy skills Prior experience recording accurate minutes Excellent verbal and written communication skills Demonstrates understanding and consideration of others with respect and empathy Works constructively and respectfully with all team members Experience of developing effective relationships with colleagues, and with people from different backgrounds. Prior experience managing complex, sensitive and/or difficult issues Trustworthy and reliable, with an appreciation and understanding of maintaining confidentiality Self-motivated and uses initiative, working both alone and as part of a team Excellent planning, time management and organisational skills Works with accuracy and attention to detail. KNOWLEDGE Good knowledge and confident in the use of Microsoft Office programmes including Word, Excel and Publisher Have a working knowledge of GDPR regulations ESSENTIAL DESIRABLE ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ADDITIONAL REQUIREMENTS/INFORMATION (e.g. hours, shift work, travel) A willingness to undertake any necessary training on an ongoing basis, notwithstanding that that training may take place outside normal contracted hours and work location Understanding of, and empathy for, the mission and ethos of the Catholic Church, the Bishop of Brentwood and the Priests and laity of the Diocese. Ability to travel to all Diocesan sites and others that are deemed necessary in fulfilling the role. ✓ ✓ ✓ Page 4 of 4
BRENTWOOD DIOCESAN INVESTMENT POOLED FUND
Upton Park- Our Lady of Compassion
Full-time
Diocese of Brentwood JOB DESCRIPTION JOB TITLE: Parish Administrator LOCATION: Upton Park- Our Lady of Compassion RESPONSIBLE TO: Parish Priest ACCOUNTABLE TO: Parish Priest HOURS: 10 Per Week (10-12pm Mon-Fri) HOURS OF WORK 10 hours per week over five days. Monday- Friday 10am-12pm. OVERALL PURPOSE OF JOB: To provide administrative support services to the Parish Office by implementing and maintaining office systems, processes and procedures and delivering a welcoming, appropriate service to those attending the parish office. MAIN RESPONSIBILITIES: Clerical • Undertake typing and word processing as required • Production of the weekly Parish Newsletter • Undertake general office duties such as correspondence, filing photocopying, post etc. • Maintain the Parish Registers • Record Mass Intentions • Run and maintain the website • Response to internal and external queries. • Maintain Church diary. • Allocation of keys and maintenance of register. Hall Bookings • Arrange Hall Bookings including booking, meeting and greeting and completion of paperwork. 2026 Page 1 of 4 Financial • Paying invoices and recording payments • Liaising with and reporting to the Financial Committee Team Parish Property • Maintain Health and Safety Records • To ensure Gas, fire and electric tests are carried out at all properties to conform with government regulations and also to ensure checks are done to ensure insurance policies are not voided • Defer anything to do with property to the appropriate parties upon receipt. Reception • Provide a friendly, welcoming face both at the door and on the telephone • Answering any queries regarding the Catholic faith as appropriate • Handle enquiries and sensitive pastoral matters including illness and bereavement Notes: 1. You will be expected to produce work to a high standard and to promote quality at all times. 2. You will be expected to adhere to the policies and procedures of the Diocese of Brentwood. 3. The post holder will have access to confidential data. Disclosure of confidential information to any unauthorised person may lead to disciplinary action which could ultimately lead to dismissal. 4. You will be expected to participate in a staff appraisal scheme. 5. If you are a member of a professional/regulatory body you will be required to abide by the relevant professional Code of Conduct 6. Smoking and vaping are not permitted anywhere on the Church premises or grounds 7. Employees must be prepared to work flexibly to meet the changing needs of the organisation. EQUAL OPPORTUNITIES The Diocese of Brentwood operates an Equal Opportunities Policy and expects staff to have a commitment to equal opportunity policies in relation to employment and service delivery. CHANGES TO THIS JOB DESCRIPTION 1. Any changes to job descriptions must be operationally required and approved with the staff member, line manager and then authorised by the Senior Manager and HR. 2. Master copies of all job descriptions are held on the HR Database; therefore, any changes must be sent to HR for review and filing. 3. No changes can be made to generic job descriptions without all post holders being consulted and in agreement with the HR. 2026 Page 2 of 4 4. The above job description does not purport to be an exhaustive list of duties and responsibilities. The post-holder will be expected to undertake additional duties as the requirements of the post change. Date of Job Description: Post-holder in receipt and agreement of job description: Signature …………………………………. Name (please print)................................. Manager’s Signature …………………….. Name (please print)................................. Review date ………………………………. 2026 Page 3 of 4 PERSON SPECIFICATION – Parish Administrator SELECTION CRITERIA EDUCATION AND QUALIFICATIONS Good level of general education (English and Maths to GCSE level or equivalent) SKILLS AND EXPERIENCE Demonstrable experience in an administrative role Able to demonstrate good numeracy skills Prior experience recording accurate minutes Excellent verbal and written communication skills Demonstrates understanding and consideration of others with respect and empathy Works constructively and respectfully with all team members Experience of developing effective relationships with colleagues, and with people from different backgrounds. Prior experience managing complex, sensitive and/or difficult issues Trustworthy and reliable, with an appreciation and understanding of maintaining confidentiality Self-motivated and uses initiative, working both alone and as part of a team Excellent planning, time management and organisational skills Works with accuracy and attention to detail. KNOWLEDGE Good knowledge and confident in the use of Microsoft Office programmes including Word, Excel and Publisher Have a working knowledge of GDPR regulations ESSENTIAL DESIRABLE ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ADDITIONAL REQUIREMENTS/INFORMATION (e.g. hours, shift work, travel) A willingness to undertake any necessary training on an ongoing basis, notwithstanding that that training may take place outside normal contracted hours and work location Understanding of, and empathy for, the mission and ethos of the Catholic Church, the Bishop of Brentwood and the Priests and laity of the Diocese. Ability to travel to all Diocesan sites and others that are deemed necessary in fulfilling the role. ✓ ✓ ✓ 2026 Page 4 of 4
BRENTWOOD DIOCESAN INVESTMENT POOLED FUND
Southend- The Sacred Heart
Part-time
October 2025 Diocese of Brentwood JOB DESCRIPTION JOB TITLE: Parish Finance Administrator LOCATION: Southend- The Sacred Heart RESPONSIBLE TO: Parish Priest HOURS OF WORK: 6 hours per week IMPORTANT RELATIONSHIPS: • Parish Clergy • Chair of Parish Finance Committee • Parishioners • Chair of Parish Pastoral Council • Diocesan Staff at Cathedral House • Staff in other Parishes MAIN RESPONSIBILITIES: Financial Accounting • Update the financial records on a weekly basis, keeping accurate and up-to-date records of incoming and outgoing payments (including stipends, donations etc.). • Check invoices, and prepare cheque payments for authorisation by Parish Priest. • Reconcile records with bank statements on a monthly basis • Prepare Parish financial forecasts, and monitor actual income and expenditure performance against budget on a monthly basis. • Prepare annual financial return and send to the Diocesan Accountant. • Monitor utility bills for accuracy and report any marked variance or anomalies • Maintain accounting records in an orderly and updated fashion • Perform analysis as required • Perform general banking duties as necessary • Maintain petty cash, and keep records of payments out and receipts in Gift Aid Donation • Record donations in Gift Aid system including standing order on a weekly basis • Liaise with new donors and process their gift aid donations in a timely manner • Maintain Gift Aid Declaration forms and records for Parishioners who wish the Parish to benefit from Gift Aid • Process annual Gift Aid claim, and submit to the Diocesan Gift Aid Office. • Respond promptly on any queries from parishioners regarding their donation Page 1 of 4 October 2025 • Respond to any queries raised on the claim • Liaise with Diocesan Accountant or Finance Staff as necessary Other duties • Answer the telephone and take accurate messages as necessary • Such other duties as may be required from time to time. Notes: 1. You will be expected to produce work to a high standard and to promote quality at all times. 2. You will be expected to adhere to the policies and procedures of the Diocese of Brentwood. 3. The post holder may have access to confidential data. Disclosure of confidential information to any unauthorised person may lead to disciplinary action which could ultimately lead to dismissal. 4. You will be expected to participate in a staff appraisal scheme for yourself and staff you manage where applicable. 5. If you are a member of a professional/regulatory body you will be required to abide by the relevant professional Code of Conduct 6. Smoking is not permitted while on duty or in uniform (where this is worn). 7. Employees must be prepared to work flexibly to meet the changing needs of the organisation. EQUAL OPPORTUNITIES The Diocese of Brentwood operates an Equal Opportunities Policy and expects staff to have a commitment to equal opportunity policies in relation to employment and service delivery. CHANGES TO THIS JOB DESCRIPTION 1. Any changes to job descriptions must be operationally required and approved with the staff member, line manager and then authorised by the Senior Manager and HR. 2. Master copies of all job descriptions are held on the HR Database, therefore any changes must be sent to HR for review and filing. 3. No changes can be made to generic job descriptions without all post holders being consulted and in agreement with the HR. 4. The above job description does not purport to be an exhaustive list of duties and responsibilities. The post-holder will be expected to undertake additional duties as the requirements of the post change. Page 2 of 4 October 2025 Date of Job Description: Post-holder in receipt and agreement of job description: Signature …………………………………. Name (please print)................................. Manager’s Signature …………………….. Name (please print)................................. Review date ………………………………. Page 3 of 4 October 2025 PERSON SPECIFICATION – Parish Finance Officer SELECTION CRITERIA ESSENTIAL DESIRABLE EDUCATION AND QUALIFICATIONS Good general education GCSE English and Maths at Grade C or above (or equivalent) SKILLS AND EXPERIENCE Proficient with Microsoft Excel including linking Excel to accounting systems Proficient with Microsoft Word and knowledge of other software packages Solid experience in accounting and financial reporting Methodical approach to processing information and filing Experience of process improvement. Knowledge of processes for making Gift Aid claims Compliance with data protection ATTRIBUTES Absolute integrity, discretion and confidentiality Attention to detail Creative approach to solving problems Excellent interpersonal skills Excellent organisation and time management skills Reliability and trustworthiness ADDITIONAL REQUIREMENTS/INFORMATION (e.g. hours, shift work, travel) Understanding of, and empathy for, the mission and ethos of the Catholic Church, the Bishop of Brentwood and the Priests and laity of the Diocese. Ability to travel to all Diocesan sites and others that are deemed necessary in fulfilling the role. ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Page 4 of 4