SWANSEA AND BRECON DIOCESAN BOARD FOR SOCIAL RESPONSIBILITY

Download the Full Job Description  here.

*Previous Applicants Within the Last 12 Months Need Not Apply*

Main Tasks:

To support the Community Cwtch Manager and staff team in providing high quality child and family support within a positive, safe and happy environment.

To help plan, provide and take part in activities to stimulate and support children’s educational, physical, social, language, emotional and play development.

1. To deliver a range of play opportunities, in a variety of settings, in accordance with legislation, and Faith in Families policies and procedures and good practice guidelines.

2. To support a culture of excellence in play within the area through innovation, organisation, monitoring and review.

3. To lead by example.

4. To use play as a medium for supporting relationships and developing self-confidence, which will enable them to respond to the issues affecting them.

5. To assist in the development of models of participation to enable children’s voices to be heard in the evaluation and decision making process.

6. To work as a member of the Faith in Families team, towards the achievement of our goals and targets alongside partner organisations and the local authority in supporting children and families in need.

7. To store and share information appropriately with regard for confidentiality and safe practice

8. To assist in the process of strengthening and developing voluntary and community groups to provide better quality services for children and their families.

9. To ensure any child protection concerns are recorded and reported in accordance with Faith in Families Safeguarding Procedures.

10. Help care for equipment to comply with Health and Safety Regulations.

11. With the management team, be responsible for Health and Safety both on and off site.

· This post is subject to an Enhanced level of disclosure. The Disclosure and Barring Service (DBS) has been introduced as a result of Part V of the Police Act, 1997, and will replace the current system of police checking. This will be applied for through the relevant disclosure body.

· Achieve the highest standards of safeguarding, whether through direct care provision or support activities to the children and families who come into contact with our services, or by appropriately reporting concerns about any child or family.

· To promote equality, inclusion, respect, fairness and diversity in all areas of planning and service delivery.

· To commit to Faith in Families core aim of ‘keeping the child at the centre’, and to promote and incorporate Participation as appropriate to your role.

· To be familiar with and comply with the Health, Safety and Welfare policies for Faith in Families and its Projects. In the event of any serious risk, take immediate action to reduce this risk and inform line management.

· Faith in Families operates within a constantly changing environment and as such work priorities and targets may change. Management reserves the right to make reasonable changes to the job purpose and accountabilities. It is essential therefore that it should be regarded with a degree of flexibility, so that changing needs can be met.

· Such other duties that occasionally arise, which fall within the purpose of the post.

· To work cross functionally with other departments to ensure that Faith in Families Values and strategic objectives are achieved.

The post holder will be expected to continuously develop in their role. The job description is indicative of the current duties and responsibilities of the post holder, it is not comprehensive. It is inevitable that the duties will change to reflect organisational development.

Download the Full Person Specification  here. 

Essential:

• NVQ Level 3 in Childcare or Equivalent
• Child Development
• Child Protection
• Working with Children aged 0-11 years
• Working as a member of a team
• Understanding of what is meant by the term Play and the ability to translate this into sound working practice
• Understanding of the issues that families in deprived areas face
• Direct work with children
• Effective communication skills
• Able to communicate in an appropriate manner to all children within the specified age range and their parents and carers
• Open and non- judgmental attitude
• Understanding of confidentiality
• Understanding of the issues relating to safeguarding of children
• Ability to observe children’s play and learning and to use observations to plan to meet the learning styles of the individual children
• Ability to demonstrate an understanding of Faith in Families equal opportunities policy in respect of service delivery, and an awareness of the needs of differing cultural groups and other minority groups and the practical application of equal opportunities within a play/daycare setting
• An understanding of an integrated and inclusive play environment and a willingness to work with all the children regardless of ability
• Commitment to working openly and in partnership with families
• Willingness to undertake other duties as requested in line with level of responsibility

Per hour

Across Our Community Cwtch's in Swansea.

Bonymaen Community Cwtch, 122 Mansel RD, SA1 7JR.

Clase Community Cwtch, 1-3 Beaconsview Rd, SA6 7HJ.

Teilo's Community Cwtch, 62 Cheriton Crescent, SA5 5LA.

Purpose of the Role

This role ensures the charity operates within robust governance and compliance frameworks. The Governance Manager is responsible for overseeing Board administration, regulatory compliance, safeguarding, risk management, health and safety across all venues, and internal reporting. The role also supports the effective use of databases and CRM systems and ensures data is accurate and available for safeguarding, grant returns and monitoring reports.

Key Responsibilities

Governance & Board Administration

Fulfil the responsibilities of Company Secretary including ensuring compliance with statutory filing requirements, maintaining registers, supporting the Chair with AGM/EGM processes, and ensuring the organisation adheres to its constitutional requirements.

Company Secretary Duties

• Coordinate and support Board of Trustees and subcommittee meetings: prepare agendas, papers, and minutes.
• Maintain statutory records and filings (e.g. Charity Commission, Companies House).
• Ensure constitutional documents, policies, and terms of reference are current and regularly reviewed.
• Support trustee induction, training, and ongoing governance requirements.
• Support board with Trustee Annual Report.

Compliance

Maintain effective relationships with external regulators and oversight bodies such as the Charity Commission, Companies House, HSE, Fundraising Regulator and ICO, ensuring timely and accurate engagement.

Ensure all governance and compliance policies and practices reflect principles of Equality, Diversity, and Inclusion (EDI), and meet statutory equality requirements.

• Ensure the charity complies with all statutory and regulatory requirements, including GDPR, Safeguarding, and Charity Commission expectations.
• Lead the development and monitoring of a compliance calendar for policy reviews and reporting obligations.
• Work with operational leads to embed compliance standards across all services.

Risk Management, Data & Systems Integrity, and Policy Oversight

Work with IT providers and internal leads to ensure cybersecurity policies and practices are in place, protecting organisational systems, data, and compliance with digital governance requirements.

This role holds overarching responsibility for ensuring robust risk management practices, the integrity and security of organisational data and systems, and the oversight of all internal policies and procedures to ensure compliance with legislation, regulation, and best practice.

• Maintain the organisational risk register in collaboration with senior leadership.
• Support risk identification, mitigation planning, and ensure updates are included in Board reports.
• Develop and implement risk-related policies and procedures.

Safeguarding

· Collates and supports safeguarding across the organisation, working closely with the Community Impact Manager and the COO, and provides regular updates to the CEO on any safeguarding concerns.

· Ensuring reporting processes are followed, monitoring safeguarding records, and embedding safeguarding culture across all services.

Health & Safety

• Coordinate and conduct regular health and safety checks across all sites.
• Ensure completion of risk assessments and maintain logs of incidents, accidents, and near misses.
• Ensure policies and procedures meet current legislation and best practice.
• Liaise with external contractors or consultants for specialist safety inspections (e.g., fire, PAT testing).

Internal Reporting

• Oversee internal reporting, ensuring accurate and consistent data entry.
• Support staff in effective use of databases and CRM systems to capture key metrics and outcomes.
• Maintain data quality and ensure outputs are aligned with funder and regulatory requirements.
• Run reports as needed for internal review, Board meetings, and strategic decision-making.

Grants Monitoring & Data Reporting

• Monitor grant conditions, ensuring data is collected and reports are submitted on time.
• Liaise with service delivery teams to ensure outputs and outcomes are tracked.
• Prepare and present monitoring data for funders, stakeholders, and audit purposes.
• Support development of impact reports and funding bids by ensuring data readiness.

Person Specification

Essential

• Experience in a governance, compliance, or operations role within a charity or regulated setting.
• Working knowledge of charity law, regulatory compliance, and governance best practices.
• Experience using or managing databases and CRM systems for monitoring and reporting
• Strong understanding of grant compliance and experience in producing monitoring returns.
• Knowledge of health and safety legislation and good practice.
• Excellent organisational and administrative skills.
• Strong IT skills including Microsoft Office / Google Workspace.

Desirable

• Qualification in governance, compliance, or health & safety (e.g., IOSH, ICSA, APMG).
• Experience working with Boards of Trustees.
• Experience writing risk assessments and leading internal audits or reviews.

Values and Behaviour

• Upholds integrity, professionalism, and confidentiality.
• Commitment to continuous improvement and collaborative working.
• Embodies the mission and values of Faith in Families with a passion for social impact.

Other Requirements

Provide training and guidance to staff and trustees on governance, compliance, safeguarding, risk management, health & safety, and data integrity to embed best practice across the organisation.

• Occasional travel to centres or delivery venues across South Wales.
• Flexibility to work around Board or committee meetings (including some evenings).
• Willingness to support organisational development during periods of change or growth.

Holiday entitlement that increases with length of service to a maximum of 33 days plus 8 bank holidays (based on full time equivalent of 37 hours per week).
Sickness pay that increases with length of service to a maximum of 6 months full pay and 6 months half pay.
Stakeholder pension scheme, with 7.5% employer contributions.
Learning and Development opportunities.

Finance Manager  - Job description and employee specification

Reports to: Chief Executive Officer

Line reports: Finance Officer (and future finance staff as required)

Location: Swansea, with occasional travel to centres, partners and audit meetings

Hours: 17.5 hours per week

Salary (£48,000 per annum, pro rata based on full time equivalent of 37 hours)

The Finance Manager is responsible for the strategic financial leadership, oversight and sustainability of Faith in Families. This is a new senior role created to ensure the organisation has the financial systems, controls and strategic insight required for a £3 million+ charity with multiple funding streams, capital projects, complex service delivery and expanding operations including Cwtch Mawr and the Multibank model.

The Finance Manager leads long-term financial planning, financial governance, budgeting, forecasting, audit and charity compliance. Working closely with the CEO and COO, the postholder ensures trustees receive high-quality, accurate financial information and that the organisation’s financial strategy supports growth, resilience and impact.

The role provides hands-on supervision of the Finance Officer, while holding responsibility for financial planning, regulatory compliance, risk, reserves management, scenario modelling and strategic decision support.

1. Strategic financial leadership

• Develop and lead the organisation’s long-term financial strategy, ensuring sustainability and alignment with organisational priorities.

• Provide expert financial advice to the CEO, COO and Board of Trustees, including scenario modelling, risk assessments and investment planning.

• Lead financial planning for growth, capital projects and major partnerships, including multibank activity.

• Ensure alignment between financial strategy and operational delivery.

2. Financial governance, audit and compliance

• Ensure compliance with statutory and regulatory requirements, including Charity SORP, Companies House and HMRC obligations.

• Lead preparation of annual accounts and audit processes, ensuring accuracy, transparency and strong financial governance.

• Maintain robust financial controls and ensure adherence to the Scheme of Delegation.

• Ensure all financial policies and procedures are updated, embedded and implemented.

3. Budgeting, forecasting and management reporting

• Lead the annual budget-setting process in collaboration with the CEO, COO and Senior Managers.

• Prepare accurate monthly, quarterly and annual financial reports for the SMT, CEO and Board.

• Produce mid-year reforecasts and long-term financial projections.

• Ensure accurate reporting of restricted, unrestricted and project-based funds.

4. Financial systems, processes and efficiency

• Oversee financial systems to ensure they are efficient, secure and fit for purpose.

• Support modernisation of financial processes, reporting tools and digital infrastructure.

• Ensure accurate processing of income, expenditure and payroll, working with external providers where needed.

• Maintain oversight of banking, cashflow, reserves management and treasury matters.

5. Risk management and organisational controls

• Maintain the financial risk register and contribute to the overarching organisational risk register.

• Ensure appropriate controls for procurement, authorisation, asset management, cash handling and audit trails.

• Provide financial due diligence for contracts, grants, partnerships and commercial opportunities.

• Monitor risk exposure and advise the CEO and trustees on mitigation strategies.

6. Leadership, supervision and cross-organisational support

• Line manage and develop the Finance Officer, ensuring accuracy, efficiency and professional growth.

• Support budget holders to understand financial performance and responsibilities.

• Work closely with operations, fundraising, governance and community teams to support integrated financial planning.

• Provide financial leadership for bids, investment proposals and business cases.

7. External relationships and representation

• Act as the senior financial representative, liaising with auditors, banks, suppliers, funders and regulators.

• Support financial relationships with major partners, including contributors to the multibank model.

• Provide financial reports and insight for key funders, commissioners and stakeholders.

• Represent Faith in Families at external finance and sector forums where appropriate.

Person specification

Essential skills, knowledge and experience

• Qualified accountant (ACA, ACCA, CIMA) or equivalent senior-level experience.

• Significant experience in charity finance, including multi-funder or multi-project environments.

• Experience preparing statutory accounts, audits and financial reports.

• Strong understanding of Charity SORP, financial controls, risk management and regulatory compliance.

• Experience developing financial strategies, long-term plans and scenario models.

• Experience supporting or advising a Board of Trustees.

• Experience managing budgets of £1m+ and overseeing cashflow, reserves and financial planning.

• Strong IT and financial systems skills, with experience improving or modernising processes.

• Experience supervising finance staff and supporting non-financial managers.

Desirable

• Experience in logistics, distribution or commercial partnerships.

• Experience in a growing or scaling charity.

• Understanding of Welsh funding, commissioning or policy landscape.

• Experience with CRM and finance system integration.

Personal qualities and attributes

• Strategic thinker with strong analytical capability.

• Calm, credible and confident in senior-level decision making.

• Highly organised with excellent attention to detail.

• Able to communicate complex financial information clearly.

• Collaborative leadership style with strong relationship-building skills.

• Values-led, with high levels of integrity and professional standards.

• Adaptable and resilient in a fast-paced environment.

Key Competencies (Aligned to Levels 2 & 3)

• Strategic leadership: Provides financial direction supporting long-term sustainability.

• Governance and compliance: Leads financial governance, audit, regulation and risk.

• Operational and systems oversight: Ensures financial processes and systems are robust and future proof.

• Partnership and influence: Works confidently with partners, funders, regulators and suppliers.

• Financial insight and stewardship: Leads budgets, reserves, modelling, reporting and financial decision support.

• People and culture leadership: Promotes transparency, accountability and values-led practice.

• Behavioural competencies: Communication, judgement, problem solving, resilience and continuous improvement.

Holiday entitlement that increases with length of service to a maximum of 33 days plus 8 bank holidays (based on full time equivalent of 37 hours per week).

Sickness pay that increases with length of service to a maximum of 6 months full pay and 6 months half pay.

Stakeholder pension scheme, with 7.5% employer contributions.

Learning and Development opportunities.