EPSOM COLLEGE EDUCATIONAL AWARDS TRUST

Epsom College is an independent co-educational day and boarding school with approximately 1100 pupils. It is set in an attractive campus of some 72 acres and is located approximately one mile south of Epsom Town. It is a busy community with many fine facilities.

There are a large number of activities, including sporting fixtures, which the pupils attend off the main school campus. An additional driver/s is required to transport pupils to and from these activities during term time.

The driver will need to be smart, clean and presentable and possess a clean, valid driving licence. There are flexible working hours dependent on activities and fixtures on an ad-hoc basis. This may also include some pre-arranged weekend work.

Main Duties

o Maintain and manage core student and staff data within the school’s MIS, ensuring accuracy, consistency, and security.
o Design and deliver reports and dashboards to support academic and operational needs.
o Support assessment and reporting cycles, including data preparation, analysis, and publication.
o Lead on statutory data returns, including census submissions.
o Contribute to the implementation of new systems and data integrations.
o Work with departments across the school to centralise and streamline data reporting and access.
o Participate in working groups focused on data governance, quality, and innovation.
o Support the Director in implementing the school’s digital and data strategies.
o Uphold the school’s safeguarding responsibilities in all aspects of data handling.

Skills, Experience and Qualifications

Personal Attributes

o A proactive, analytical mindset with excellent attention to detail.
o Strong communication skills and the ability to work collaboratively across departments.
o A flexible, innovative approach and willingness to explore new technologies and methods.
o Understanding of data quality, consistency, and governance best practices.
o Ability to work closely with academic and operational departments to understand and meet data needs.

Technical Skills, Experience and Requirements

o The post holder will be required to have a working knowledge of:
o Strong experience working with relational data systems and a deep understanding of data structures,
relationships, and workflows.
o Proficiency in SQL and experience working with MIS platforms.
o Experience producing dashboards and reports using tools such as Power BI.
o Proven ability to design and deliver reports and dashboards to support academic and operational needs.
o Experience supporting assessment cycles and managing statutory returns (e.g. school census).
o Comfortable working within the Microsoft ecosystem, particularly Excel and SharePoint.

Desirable Technical Skills Requirements

o Experience with iSAMS (MIS).
o Experience with Microsoft Fabric and Power BI.
o Experience using Python or similar for data manipulation, automation, or analysis.
o Interest or experience in using AI tools (e.g. chatbots) to interact with structured data.
o Familiarity with how data supports teaching, learning, safeguarding, and school operations.

Terms and Conditions

Salary:  £55,000-65,000 depending on experience.
Hours:  40 hours per week Monday to Friday.
Holidays:  The holiday entitlement is 28 days paid holiday per annum inclusive of bank holidays and increasing by 1 day per annum to a maximum of 33 days per annum inclusive of bank holidays on 5 years service plus bank holidays
Pension:  The College operates the Epsom College Automatic Enrolment Scheme. The Scheme is administered by the Pensions Trust. Eligibility is based on statutory criteria. If eligible, the Employee will be required to contribute a minimum of 5% of Basic Salary and the College will contribute 4% in
compliance with current legislation

Employee Benefits

Life Assurance: Members who are automatically enrolled or who choose to opt into the College
Pension Scheme will be provided with free life assurance cover at two x contractual annual basic
salary.
School Fee Discount: generous school fee discount subject to qualifying conditions.
Dining Facilities and Refreshments: Whilst at work a free meal and refreshments are available
when the dining room is open Health Fitness and Wellbeing: Free use of Fitness suite and swimming pool are available to staff at certain times
Cycle to Work: Interest free loan subject to qualifying conditions.
Free Parking: Free car parking for staff is available on campus
Computer Loan: The College offers an interest free computer loan subject to qualifying conditions

Offer

In compliance with statutory safeguarding regulations, the post will be offered subject to receipt of
satisfactory written references, pre-placement medical assessment, proof of appropriate
qualifications, a check of online search engines and websites of publicly available information that
does not identify the candidate as potentially unsuitable to work within a school setting, a satisfactory
Enhanced Disclosure from the Disclosure and Barring Service and overseas police check if
appropriate, as well as confirmation that the successful candidate is able to work in the UK. Prior to
interview, an online search of internet search engines, websites and other publicly available and
accessible platforms to ascertain applicant’s suitability to work within a school environment will be
undertaken on candidates that have been shortlisted. Please note whilst the Enhanced DBS check
will be paid by the College if an overseas police check is required it will be at the cost of the successful
applicant

Epsom College is committed to safeguarding and promoting the welfare of children and young
people and expects all staff to share this commitment

Application

Applicants are required to complete the Application for Employment Form available from our website
www.epsomcollege.org.uk. To comply with safeguarding statutory procedures when working in a school, CVs will not be accepted. Applicants should refer to the Recruitment, Selection and Disclosure and the safeguarding policies on the College website.

Applications will be assessed in order of receipt and interviews and subsequent appointment may occur at any stage after applications are received. Please apply as soon as possible.

Applicants are encouraged to contact the Director of Digital and Information Systems,
sam.coles@epsomcollege.org.uk for an informal chat/ further details.

This post is exempt from the Rehabilitation of Offenders Act and as part of the selection process an
enhanced check by the Disclosure and Barring Service will be required. Epsom College is committed to
safeguarding and promoting the welfare of children and young people and expects all staff to share this
commitment

Main Duties and Responsibilities

Games Department

• Assist PE and Games staff with coaching and training, travelling to fixtures with the pupils as necessary during the week and on a Saturday;
• Provide support in PE lessons;
• Undertake all responsibilities in line the College’s safeguarding protocols and procedures;
• Be a lead coach in each of the three terms, providing coaching in one of the College’s Performance Sports;
• Coach Monday-Thursday afternoons within the Games Programme;
• Assist with the running of after-school activities during the week, Monday – Friday and on a Saturday;
• Operate the Talented and Gifted Programme, organising termly meetings with the Sports Scholars to monitor progress and generate tracking reports for the Director of Sport.

Lower School/Whole School

• Assist in the supervision of pupils before, during and after school; for example, in the playground at break times and after lunch, at meal times in the dining hall, in the classrooms before and after school or in the school hall for events and assemblies;
• To assist with the running of after-school activities during the week and occasional Lower School evening events;
• To assist with the smooth running of the Lower School, including areas such as lost property, registration completeness and digital signage;
• Undertake general duties around the school site and provide Lower School staff with administrative support as required;
• Assist with preparation of a purposeful and stimulating learning environment and with general duties in classrooms for example, preparing equipment, clearing away apparatus, displaying work, as necessary;
• Oversight of the snack storeroom to minimise wastage and offer a variety of food items to the pupils;
• Be proactive in matters relating to health and safety, monitoring and dealing with such things as trip hazards by ensuring equipment is tidied away;
• Subject to appropriate training and certification, administer basic first aid to pupils wherever required during the working day, dealing with any basic accidents, reporting incidents and liaising with College’s Medical Centre when needed;
• Attend relevant in-service training and occasional staff meetings;
• Supervision of pupils who travel by coach to and from the pick-up point;
• The school follows Christian principles. A Graduate/Intern is expected to attend Chapel and is encouraged to participate on other occasions, as well as to support the Christian ethic on which the school is founded;
• At all times set a good example to pupils in terms of dress, punctuality, attendance and calm, polite behaviour;
• To provide regular support one evening per week supervising pupils, either as a tutor in a boarding house or as part of the evening supervision duties;
• To provide additional support for evening events, where deemed necessary by the Assistant Head: Total Curriculum;
• To assist with any other reasonable tasks deemed necessary by the Head of the Lower School, Director of Sport, Assistant Head: Total Curriculum or Headmaster to aid the smooth running of the school.

Epsom College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment including regular training attendance.

Person Specification

Essential Criteria

• Demonstrate an enjoyment of working with children.
• Be educated or undertaking a degree level or equivalent qualification.
• An understanding and appreciation of safeguarding and health and safety protocols.
• Played one of the College’s Performance Sports to a high level.
• Some experience of coaching sport, ideally to a range of ages and abilities.
• Demonstrate efficiency with a proven ability to remain calm and professional at all times.
• Provide evidence of flexibility, adaptability and a willingness to undertake a range of tasks and commitments, with proven administrative skills and a good IT literacy.
• Demonstrate good written and verbal communication skills, and be able to work either as part of a team or independently.
• Display an ability to use initiative and take responsibility.
• Behave and act as a member of staff when working with children and maintain an appropriate distance.
• Demonstrate good communication and listening skills and be able to build relationships with pupils and staff.
• Be flexible and adaptable.

Desirable Criteria

• Coaching qualification.
• Regional or National level player.
• Officiating qualification.
• Skills, supported by demonstrable experience, in the supervision and care of children, either individually or in groups.
• Provide evidence of specialist knowledge in a relevant subject or sport (curriculum topic, co-curricular activity or special educational needs).
• Recognised First Aid or Life Saving Qualification.

In order to arrive at a decision, the selection panel may enhance any of the desirable criteria.

 

We are committed to the principles of equal opportunity, diversity and inclusion. Our aim is to attract and retain the very best staff, ensuring that our staff body reflects the diversity of our students and local community.

Terms and Conditions

Terms and Conditions

• Salary:£22,013 without accommodation or £16,645 with accommodation.
• Accommodation:Furnished, shared on-site accommodation subsidised by the College is available subject to availability. The Graduate/Intern may remain resident during the school half term holidays.
• Hours: Full time, in line with the school timetable needs, Monday to Saturday during term time. In addition, there will be some evening work attending organised events, activities and matches along with a commitment to pre-season training and sports tours during school holidays.
• Meals: All meals are available free of charge during term time.
• Holidays: Statutory holiday entitlement to be taken during College’s holiday published dates. An expectation to attend pre-season training or sports tours that take place during school holidays.
• Pension:The College operates the Epsom College Automatic Enrolment Scheme. The Scheme is administered by the Pensions Trust. Eligibility is based on statutory criteria. If eligible, the Employee will be required to contribute a minimum of 5% of Basic Salary and the College will contribute 4% in compliance with pension regulations.
• Life Assurance:Life assurance cover for active and contributing members of the College pension scheme.
• Health Care Plan:Private health care plan offered to staff subject to qualifying conditions.
• Employee Assistance Programme:Employees have access to the College’s EAP including counselling and other well being support.
• Gym and Pool membership:Free use of school gym and swimming pool at various times during the week including weekends.

Offer of Post

The post will be offered subject to receipt of satisfactory written references, pre-placement medical assessment, proof of appropriate qualifications, an on line search of public internet search engines and social media to ascertain suitability to work within a school environment, and satisfactory Enhanced Disclosure from the Disclosure and Barring Service and overseas police check if appropriate, as well as confirmation that the successful candidate is able to work in the UK. Prior to interview an online search of internet search engines, websites and other publicly available and publicly accessible platforms to ascertain applicant’s suitability to work within a school environment will be undertaken on applicants who have been shortlisted. Please note whilst the Enhanced DBS check will be paid by the College if an overseas police check is required it will be at the cost of the successful applicant.

Method of Application

Candidates to complete an application form which can be downloaded via our website www.epsomcollege.org.uk.  Please refer to our Recruitment, Selection and Disclosure policy on our website.

Applicants can contact the Director of Sport, Michael.Johnson@epsomcollege.org.uk for an informal chat.

Applications will be assessed in order of receipt and interviews may occur at any stage after applications are received. We therefore invite interested candidates to apply as soon as possible.

This post is exempt from the Rehabilitation of Offenders Act and as part of the selection process an enhanced check by the Disclosure and Barring Service will be required. Epsom College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

The Post

The function of this position is to provide a high quality and efficient duty porter service within the Estates department of the College. The role will be front facing dealing with security, visitors, staff & pupils and include the lock up and securing of the college at the end of the school day. The job will involve direct liaison with all College staff and an emphasis on excellent communication and customer services skills as well as the ability to deal with unexpected occurrences in an efficient and professional manner. This role involves lone working in the evenings across a large college site. This may not be suitable for everyone.

The Estates Department comprises Trades, Security and Fire. The Security department is a new department at Epsom College and is continuously growing.

Main Duties

To carry out any daily duties as requested by the Security & Fire Manager or designate.
• To be familiar with the college’s week’s events calendar to appreciate what events are happening and where these events are taking place to ensure effective communications throughout.
• To conduct checks of the College site perimeter to include barriers, pedestrian gates and the perimeter fences to ensure the site is secure.
• To assist with access onto the site with the use of a Duty Security phone and deal with enquiries via any site entry requests via intercom.
• To ensure that all tasks within your area of responsibility are completed to the required standard.
• To ensure that all areas on the lock up procedure are secured at the end of the school day, setting alarms as required, report any areas of noncompliance by completing a checklist and raising any faults/incidents via the Every system (training will be provided).
• To be aware of the security requirements and the implications of strangers on campus, be prepared to
challenge individuals.
• To use technology as supplied by the College.
• To be fully conversant with the Emergency procedures and the Evacuation Plan and how to implement them when required.
• Have an understanding of fire alarm panels and assist with dealing with any activations ensuring the relevant staff are notified.
• Report any security breaches and compile security reports as necessary.
• To assist with any on-site deliveries and post as directed by the Security & Fire Manager.
• To be of smart appearance and appropriately dressed in the uniform provided.
• To be aware of responsibilities under the Health and Safety at Work etc. Act 1974.
• To undertake duties in accordance with safeguarding procedures and protocols
• To adhere to relevant regulations. i.e. Fire Safety, Manual Handling etc.
• To attend all mandatory and relevant training as required.
• Deal with any lost property or unattended items as per college policy.
• To adopt a flexible approach to the role and undertake any other reasonable task as requested. i.e. internal/ external events and car parking.

Epsom College is committed to safeguarding and promoting the welfare of children and young
people and expects all staff to share this commitment including regular training attendance.

Qualifications, Experience and Skills Requirements

Essential 

• Experience of working in a service environment
• Professional approach and customer focused
• Excellent communication skills
• Reliable, punctual and flexible
• Work well under pressure
• An appreciation and commitment to safeguarding protocols within a school environment

Desirable

• Working within a school or security environment
• An in-date SIA license – Door Supervisor or Security Guard license.

The selection panel reserves the right to enhance any or all of the desirable criteria to attain a manageable field

Terms and Conditions

Salary: A total salary of £4,392 per annum based on the working arrangement below inclusive of £473 of statutory holiday pay.

Hours: The role is during term time only (34 weeks per year including Inset)
The hours for this particular role will be:
         5.30 pm – 9.30 pm – Thursday & Friday
         6.30pm – 8.30pm alternate Saturdays

Holidays: Statutory holiday entitlement provided and is to be taken during the published College holidays.

Pension: The College operates the Epsom College Automatic Enrolment Scheme. The Scheme is administered by the Pensions Trust. Eligibility is based on statutory criteria. If eligible, the Employee will be required to contribute a minimum of 5% of Basic Salary and the College will contribute 4% in compliance with current legislation.

Employee Benefits

o Life Assurance: Members who are automatically enrolled or who choose to opt into the College
Pension Scheme will be provided with life assurance cover at two x contractual annual basic salary;
o School Fee Discount: Generous school fee discount available subject to qualifying conditions;
o Dining Facilities and Refreshments: Whilst at work a free meal and refreshments are available
when the dining room is open;
o Health Care Plan: Private Health Care is offered subject to qualifying conditions;
o Employee Assistance Programme: including confidential counselling services for employees and
family members;
o Health Fitness and Wellbeing: Free use of Fitness suite and swimming pool are available to staff at
certain times;
o Cycle to Work/Parking: The College offers a cycle to work loan scheme subject to a qualifying
period. Free car parking for staff is available on campus;
o Computer Loan: The College offers a computer loan scheme subject to a qualifying period;
o Free parking on site.

Offer

In compliance with statutory safeguarding regulations, the post will be offered subject to receipt of
satisfactory written references, pre-placement medical assessment, proof of appropriate qualifications, a check of online search engines and websites of publicly available information that does not identify the candidate as potentially unsuitable to work within a school setting, a satisfactory Enhanced Disclosure from the Disclosure and Barring Service and overseas police check if appropriate, as well as confirmation that the successful candidate is able to work in the UK. Prior to interview, an online search of internet search engines, websites and other publicly available and accessible platforms to ascertain applicant’s suitability to work within a school environment will be undertaken on candidates that have been shortlisted. Please note whilst the Enhanced DBS check will be paid by the College if an overseas police check is required it will be at the cost of the successful applicant.

Application

Application form can be accessed via the website www.epsomcollege.org.uk. To comply with safeguarding statutory procedures when working in a school, CVs will not be accepted. Applicants should refer to the Recruitment,

Selection and Disclosure and the safeguarding policies on the College website.
Applications will be assessed in order of receipt and interviews may occur at any stage after applications are received. Please apply as soon as possible.

Applicants are encouraged to contact Paul Bentley on 01372 821320 to discuss the role further.

This post is exempt from the Rehabilitation of Offenders Act and as part of the selection process an enhanced check by the Disclosure and Barring Service will be required. Epsom College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

The Post

The function of this position is to provide a high-quality housekeeping/ laundry service within the College. The provision of effective liaison with the Matron/Line Manager and team to facilitate this service will be essential. To maintain designated areas in a hygienic and safe satisfactory condition according to work schedules and set standards.

Main Tasks and Responsibilities

Cleaning
• To carry out duties in line with safeguarding protocols and procedures.
• To ensure that all student areas, common rooms, staff accommodation, classroom areas and halls
are cleaned according to work schedules and set standards.
• To maintain all bathroom, toilet and shower areas in a hygienic condition according to set
standards.
• To maintain all kitchen/brewroom areas in a hygienic condition according to set standards.
• To ensure that all floors are maintained to a high level of cleanliness and cleaned in accordance with set standards.

Laundry
• To assist in ensuring the areas within the Laundry are maintained in a safe and hygienic condition.
• To assist in sorting soiled linen prior to loading the washing machines.
• To check machines during wash cycles to ensure continuous performance of washing machines.
• To remove washed linen from washing machines to tumble driers.
• To remove dried linen from tumble driers for folding or ironing.
• To assist in the folding or ironing of clean linen.
• To assist in sorting linen for return to sender.
• To assist in ensuring economic use of equipment by helping to maintain it in a clean and safe
condition. To assist in ensuring that all debris and fluff is removed from machines once daily.
• To report any equipment defects to line manager

General
• To assist in end of term deep-cleaning activities as required.
• To ensure that all cleaning storerooms are maintained in a tidy, safe and hygienic condition.
• To ensure that C.O.S.H.H. regulations relating to any cleaning product are adhered to.
• To report all defects to the Matron/Line Manager.
• To maintain a co-operative relationship with staff, students and HMM within your area of
responsibility.
• To assist in any other areas of the College as may be required by the Head of Facilities or designate.
• To attend all mandatory and relevant training as required by the Head of Facilities or designate.
• To undertake any other reasonable task as directed by the Head of Facilities or designate.
• To be aware of responsibilities under the Health and Safety at Work etc. Act 1974.
• To adhere to all relevant regulations. i.e. Fire Precautions, Manual Handling, C.O.S.H.H. etc.
• To be aware of the implications of strangers on campus and conscious of your security
responsibilities.
• To carry out all duties and responsibilities in line with safeguarding protocols and procedures.
• To adopt a flexible approach to your role and responsibilities to meet the changing needs of the
school.

Epsom College is committed to safeguarding and promoting the welfare of children and
young people and expects all staff to share this commitment including regular training
attendance.

No job description can fully cover all aspects of the role and consequently the responsibilities are likely to evolve and change over time. This description gives an overall view of the position.

Qualifications, Experience and Skills Requirements

Essential

• Experience of cleaning to specified standards
• Understanding and commitment to College’s safeguarding procedures
• Customer focused
• Good communication and listening skills
• Even temper and able to remain calm, patient and polite at all times
• Reliable, punctual and a flexible approach to duties.

Desirable

• Working within a school environment
• Experience of cleaning/ laundry within a commercial environment

The selection panel reserves the right to enhance any or all of the desirable criteria to attain a manageable field.

Terms and Conditions

Salary: £13,374 per annum (20 hours p/w all year round)

Hours: 20 hours per week Tuesday to Saturday (9am – 1pm)

Holidays: The holiday entitlement is 20 days paid holiday per annum increasing by 1 day per
annum to a maximum of 25 days per annum on 5 years’ service pro rata for part time working +
pro rata bank holiday entitlement

Pension: The College operates the Epsom College Automatic Enrolment Scheme. The Scheme
is administered by the Pensions Trust. Eligibility is based on statutory criteria. If eligible, the
Employee will be required to contribute a minimum of 5% of Basic Salary and the College will
contribute 4% in compliance with pension regulations.

Employee Benefits

Life Assurance: Members who are automatically enrolled or who choose to opt into the College
Pension Scheme will be provided with life assurance cover at two x contractual
annual basic salary subject to scheme rules at no cost to the employee.
School Fee Discount: Subject to qualifying conditions a generous school fee discount is offered.
Refreshments: Free refreshments available and free meals when the dining room is open during
break times.
Health care plan: Private healthcare and well-being plan offered to staff subject to qualifying
conditions.
Health, Fitness and Wellbeing: Free use of Fitness suite and swimming pool are available to staff at certain times.
Employee Assistance Programme: The College offers an employee assistance programme including counselling and other support services.
Cycle to Work: Subject to qualifying conditions, the College offers a cycle to work loan scheme
Parking: Free car parking for staff is available on campus.
Computer Loan: Subject to qualifying conditions, the College offers a computer loan scheme.

Offer of Post

In compliance with statutory safeguarding regulations, the post will be offered subject to
receipt of satisfactory written references, pre-placement medical assessment, proof of appropriate
qualifications, a check of online search engines and websites of publicly available information that does not identify the candidate as potentially unsuitable to work within a school setting, a satisfactory Enhanced Disclosure from the Disclosure and Barring Service and overseas police check if appropriate, as well as confirmation that the successful candidate is able to work in the UK. Prior to interview, an online search of internet search engines, websites and other publicly available and accessible platforms to ascertain applicant’s suitability to work within a school environment will be undertaken on candidates that have been shortlisted. Please note whilst the Enhanced DBS check will be paid by the College if an overseas police check is required it will be at the cost of the successful applicant.

Application

Applicants are required to complete the Application for Employment Form available from our website
www.epsomcollege.org.uk. To comply with safeguarding procedures when working in a school, CVs
cannot be accepted. Applicants should refer to the Recruitment, Selection and Disclosure and the
safeguarding policies on the College website.

Applications will be assessed in order of receipt and interviews may occur at any stage after applications are received. Please apply as soon as possible.

Applicants are encouraged to contact Kay Wright on tele 01372 821260 to discuss further.

This post is exempt from the Rehabilitation of Offenders Act and as part of the selection process an enhanced check by the Disclosure and Barring Service will be required. Epsom College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

Role Summary

A highly organised and customer-focused Commercial Operations Coordinator required to support this key department within the College. The Commercial and Events Department provides both operational and administrative support to deliver a busy and varied programme of events. The position will work alongside the existing Senior Commercial Operations Coordinator ensuring, during term time, these are primarily internal and school-led, while holiday periods see the College host a wide range of external hires including residential lettings, sports programmes, weddings, and celebratory occasions.

This is a varied and rewarding role for a candidate seeking to contribute to event management within a dynamic and professional school environment. The postholder plays a key role in supporting the Director of Campus Operations in the planning and delivery of this complex schedule. They will be responsible for both the operational and administrative aspects of event delivery, ensuring that all events run smoothly and meet the high standards expected by the College and its clients.

Key responsibilities include liaising with prospective clients, coordinating logistics, managing bookings, and ensuring compliance with safeguarding and health and safety policies. The successful candidate will be comfortable working across departments, engaging with clients and stakeholders, and contributing to the commercial development of the College.

A proactive, positive, and flexible approach is essential, along with strong administrative and communication skills. The role requires a high level of attention to detail and a customer-focused mindset. Previous experience in event delivery would be highly beneficial.

The school holiday periods are particularly busy, and the postholder will need to be flexible with their working hours during these times to meet the demands of the role. Occasional evening and weekend work is required to support key events and ensure continuity of service.

This is more than a job, it is an opportunity to help shape the experience of visitors and students, and to play a central role in the College’s commitment to excellence and hospitality.

Key Responsibilities

Client Liaison and Coordination

• Act as a primary point of contact for prospective clients.
• Arrange and conduct site tours, providing detailed background information about College facilities and services.
• Discuss costs and terms with the Director of Campus Operations and clients, ensuring clarity and professionalism.
• Issue “Agreement of Hire” documentation and collate all required paperwork (e.g., KCSIE policies, public liability insurance, risk assessments).

Event and Booking Management

• Manage bookings and any amendments using the College’s online booking systems for rooms, services, subcontractors, transport, and facilities.
• Issue regular lettings schedules to relevant departments and Heads of School.
• Hold pre-arrival meetings with clients and coordinate with Heads of Department (e.g., Facilities, IT, Catering, Grounds, Estates) to ensure all operational needs are met.
• Communicate effectively with House Mistresses/Masters and Matrons regarding boarding house requirements during lettings.
• Provide clients with detailed itineraries, including room and bed lists prior to arrival.

Operational Leadership and Compliance

• Deliver an end-to-end process and on-the-ground operational management for internal and external events, ensuring smooth execution and exceptional service.
• Ensure full compliance with College policies by:
  • Managing and tracking documentation.
  • Providing status report updates to relevant Heads of Department.
  • Reporting and following up on faults or damages via the EVERY Reporting System.

Programme and Course Management

• Assist with the administration and delivery of Epsom College’s short holiday courses (e.g., multi-sports), managing bookings, liaising with parents, handling financial and data reporting, and providing pre- and post-course customer care.
• Support the operational and administrative delivery of the Residential Lettings Programme, including pre- and post-event planning and day-to-day management.

 

Commercial Development and Administration

• Monitor income and track progress against commercial targets, reporting regularly to the Director of Campus Operations.
• Collate weekly timesheets and submit payment details to the Payroll Manager (where applicable).
• Assist the Director of Campus Operations and Human Resources department with the recruitment and selection of staff for commercial activities, including temporary roles.
• Identify and develop new commercial opportunities in collaboration with the Director of Campus Operations.
• Work with the Marketing department to promote and enhance commercial services, activities and visibility.
• Work alongside the Director of Campus Operations to monitor event costs, maximise profitability, and provide clear, data-driven reporting.

General Duties

• Support the Director of Campus Operations with new initiatives, lettings, camps, and other commercial activities as required.
• Undertake any other reasonable tasks required by the Headmaster or Chief Operating Officer in relation to the role.
• Carry out all responsibilities in line with safeguarding protocols and procedures.

 

Epsom College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

Skills, Experience and Qualifications

Essential

• Proven experience of working in events/hospitality as an organiser/planner in a customer focused role;
• Demonstrate outstanding administrative and organisational skills with a high degree of attention to detail;
• Evidence of operational event delivery and the ability to work under pressure;
• Demonstrate a good standard of numeracy, and excellent literacy skills at least to GCSE standard are required;
• Display excellent written and spoken communication skills, including an excellent telephone manner;
• Show excellent ICT skills (including the ability to use a range of relevant software packages such as Word, Excel and Outlook, and databases);
• Empathy with the values, customs and aspirations of Epsom College, and a ‘can-do’ attitude;
• A flexible approach to work, in terms both of responding to changing or unforeseen circumstances and being willing to work outside regular hours as the need arises;
• Present a professional appearance and a friendly approach and a recognition of the need to be an ambassador for the College;
• A proven ability to identify and complete work independently, demonstrating flexibility and adaptability in meeting changing needs and priorities;
• Demonstrate evidence of diplomacy, discretion and professionalism;
• A higher education relevant qualification;
• Experience of working within the Independent Education sector.
• Understanding and commitment to College’s safeguarding procedures.

The selection panel reserves the right to enhance any or all of the desirable criteria to attain a manageable field.

Terms and Conditions

Hours: Monday – Friday from 08.30 – 16.30 noting that the role requires a flexible approach to times of working including some evening and weekend working and therefore a change to the core times of working.  Evening and weekend working would be discussed and agreed with your Manager in advance as well as a plan of when you would “recover” the time the following week where possible.

Salary: £32,364 per annum depending on experience, reviewed annually, and paid monthly in arrears on 25th of the month. 

Holidays: The holiday entitlement is 20 days paid holiday per annum increasing by 1 day per annum to a maximum of 25 days per annum following 5 years continuous service plus bank holidays. Half of the holidays are to be taken during Epsom College school holidays whilst the remaining half should be taken during term time in agreement with the Director of Campus Operations.  It would not be possible to take holiday during mid-June – End August. 

Pension: The College operates the Epsom College Automatic Enrolment Scheme.  The Scheme is administered by the Pensions Trust.  Eligibility is based on statutory criteria.  If eligible, the Employee will be required to contribute a minimum of 5% of Basic Salary and the College will contribute 4% in compliance with pension regulations. 

Employee Benefits

Life Assurance: Members who are automatically enrolled or who choose to opt into the College Pension Scheme will be provided with life assurance cover at two x contractual annual basic salary at no cost to them.

Health Care Plan: Private Health Care is offered subject to qualifying conditions.

Employee assistance programme: this including free counselling service to employees and close family.

School Fee Discount: Subject to qualifying conditions generous school fee discount offered.

Dining Facilities and Refreshments : Whilst at work a free meal and refreshments are available when the dining room is open.

Health Fitness and Wellbeing: Free use of Fitness suite and swimming pool are available to staff at certain times.

Cycle to Work: Subject to qualifying conditions, the College offers a cycle to work loan.

Computer Loan: Subject to qualifying conditions, the College offers a computer loan scheme.

Free parking on site.

Offer of Post

In compliance with statutory safer recruitment regulations, the post will be offered subject to receipt of satisfactory written references, pre-placement medical assessment, proof of appropriate qualifications, a check of online search engines and websites of publicly available information that does not identify the candidate as potentially unsuitable to work within a school setting, a satisfactory Enhanced Disclosure from the Disclosure and Barring Service and overseas police check if appropriate, as well as confirmation that the successful candidate is able to work in the UK. Prior to interview, an online search of internet search engines, websites and other publicly available and publicly accessible platforms to ascertain applicant’s suitability to work within a school environment will be undertaken on applicants that have been shortlisted. Please note whilst the Enhanced DBS check will be paid by the College if an overseas police check is required it will be at the cost of the successful applicant.

Application

Applicants are required to complete the Application for Employment Form available from our website www.epsomcollege.org.uk. To comply with safeguarding procedures when working in a school, CVs will not be accepted. Applicants should refer to the Recruitment, Selection and Disclosure and the safeguarding policies on the College website.  Please apply as soon as possible.

This post is exempt from the Rehabilitation of Offenders Act and as part of the selection process an enhanced check by the Disclosure and Barring Service will be required. Epsom College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

The Role

Reporting to the Sports Course Leader, the Junior Sports Course Coach supports the delivery of the College’s sports course programme and the supervision of participating children. The role involves assisting with the teaching of key skills, techniques, and tactics, supporting group activities, and ensuring all sessions are engaging, inclusive, and conducted safely.

The Coach is expected to foster a fun, positive, and motivating environment that encourages participation and skill development. Depending on experience, the Junior Sports Course Coach may also lead small groups, provide feedback to the Sports Course Leader, and contribute to the planning and evaluation of the course.

Main Duties

• Support the Sports Course Leader in delivering high-quality coaching sessions across relevant sports.
• Assist in teaching skills, tactics, and techniques appropriate to the age and ability of the children.
• Lead small groups or drills under direction, adapting coaching methods to meet varying abilities.
• Supervise children at all times, ensuring a safe, active, and enjoyable experience throughout the day, including during breaks and transitions.
• Act as a positive role model, promoting teamwork, fair play, and sportsmanship.
• Maintain compliance with Health & Safety and Safeguarding protocols at all times.
• Help manage equipment setup and storage, ensuring that facilities remain tidy and safe.
• Provide constructive feedback and guidance to participants, and communicate effectively with the Sports Course Leader(s) regarding progress or concerns.
• Support with registration, attendance checks, and general course administration as required.
• Uphold the College’s values of professionalism, care, and excellence in all interactions with staff, children, and parents.

Required Skills and Experience

• Experience coaching or assisting in sports sessions for young people (experience working with children is desirable).
• Playing experience in the relevant sport to a strong standard; competitive or county-level experience is desirable.
• A recognised coaching qualification is desirable.
• Awareness of safeguarding and Health & Safety principles within a sporting environment.
• A valid First Aid qualification is desirable.
• Good organisational skills and attention to detail.
• Excellent communication and interpersonal skills, with the ability to motivate and engage children of all abilities.
• Friendly, encouraging, and professional approach to coaching and supervision.
• Ability to work effectively as part of a team, supporting colleagues and taking direction when required.
• Commitment to maintaining the highest standards of safeguarding, inclusion, and child welfare.

Epsom College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment and attend mandatory training.

The selection panel reserves the right to enhance any or all of the desirable criteria to attain a manageable field.

Terms and Conditions

Dates/Hours:                   The days and times of working will be confirmed to the post holder by the Senior Commercial Operations Coordinator or delegate once numbers of attending are finalised.

Salary:                                  £100.00 per full day to include course preparation and end of course duties.  Payment as and when worked on the course.

Holiday:                             In addition to rate above, holiday entitlement is calculated on a monthly basis based on the hours you have worked and have submitted for payment.  The calculation is 12.07% of the hourly rate for each hour worked and the amount of holiday pay paid to you for that month will be itemised on the payslip as “holiday pay”.

Pension:                              The College operates the Epsom College Automatic Enrolment Scheme. The Scheme is administered by the Pensions Trust.  Eligibility is based on statutory criteria.  If eligible, the Employee will be required to contribute a minimum of 5% of Basic Salary and the College will contribute 4%.  Employees can opt out of the scheme.

Offer of Post

In compliance with statutory safer recruitment regulations, the post will be offered subject to receipt of satisfactory written references, pre-placement medical assessment, proof of appropriate qualifications, a check of online search engines and websites of publicly available information that does not identify the candidate as potentially unsuitable to work within a school setting, a satisfactory Enhanced Disclosure from the Disclosure and Barring Service and overseas police check if appropriate, as well as confirmation that the successful candidate is able to work in the UK. Prior to interview, an online search of internet search engines, websites and other publicly available and publicly accessible platforms to ascertain applicant’s suitability to work within a school environment will be undertaken on applicants that have been shortlisted. Please note whilst the Enhanced DBS check will be paid by the College if an overseas police check is required it will be at the cost of the successful applicant.

Application

Applicants are required to complete the Application for Employment Form available from our website www.epsomcollege.org.uk. To comply with safeguarding procedures when working in a school, CVs will not be accepted. Applicants should refer to the Recruitment, Selection and Disclosure and the safeguarding policies on the College website.    Please apply as soon as possible.

This post is exempt from the Rehabilitation of Offenders Act and as part of the selection process an enhanced check by the Disclosure and Barring Service will be required. Epsom College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment    

The Role

Working under the direction of the Sports Course Leader, the Senior Sports Course Coach will assist in delivering engaging, high-quality coaching sessions as part of the College’s sports course programme. The role involves teaching skills, techniques, and tactics within the chosen sport, supporting participants throughout the day, and ensuring their safety and enjoyment at all times.

The Senior Sports Course Coach will contribute to a positive and inclusive learning environment, provide feedback and encouragement to participants, and report observations and evaluations to the Sports Course Leader. This is a hands-on role requiring enthusiasm, adaptability, and a genuine passion for sport and working with young people.

Main Duties

• Deliver structured, age-appropriate coaching sessions under the guidance of the Sports Course Leader.
• Adapt coaching methods to suit different abilities and learning styles, ensuring every participant is supported and challenged appropriately.
• Lead small groups in drills, skill development, and match-play activities.
• Supervise children at all times to ensure a safe, active, and enjoyable environment.
• Promote teamwork, fair play, and respect among participants.
• Ensure full compliance with all Health & Safety and Safeguarding procedures.
• Support with registration, equipment setup, and daily logistics as required.
• Provide feedback to the Sports Course Leader on individual and group progress, as well as session outcomes.

Required Skills and Experience

• Experience coaching at a high level in the relevant sport.
• A recognised coaching qualification is desirable.
• Experience playing the sport to a strong competitive level (e.g., county or representative standard).
• Previous experience working with or supervising children in a coaching or teaching capacity.
• Understanding of Health & Safety and Safeguarding within a sports environment.
• A valid First Aid qualification is desirable.
• Excellent communication and interpersonal skills, with the ability to motivate and engage young people.
• Strong organisational skills and the ability to work effectively within a team environment.
• Positive, enthusiastic, and professional approach to all aspects of the role.

Epsom College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment and attend mandatory training.

The selection panel reserves the right to enhance any or all of the desirable criteria to attain a manageable field.

Terms and Conditions

Dates/Hours:                   The days and times of working will be confirmed to the post holder by the Senior Commercial Operations Coordinator or delegate once numbers of attending are finalised.

Salary:                                  £178.00 per full day to include course preparation and end of course duties.  Payment as and when worked on the course.

Holiday:                             In addition to rate above, holiday entitlement is calculated on a monthly basis based on the hours you have worked and have submitted for payment.  The calculation is 12.07% of the hourly rate for each hour worked and the amount of holiday pay paid to you for that month will be itemised on the payslip as “holiday pay”.

Pension:                              The College operates the Epsom College Automatic Enrolment Scheme. The Scheme is administered by the Pensions Trust.  Eligibility is based on statutory criteria.  If eligible, the Employee will be required to contribute a minimum of 5% of Basic Salary and the College will contribute 4%.  Employees can opt out of the scheme.

Offer of Post

In compliance with statutory safer recruitment regulations, the post will be offered subject to receipt of satisfactory written references, pre-placement medical assessment, proof of appropriate qualifications, a check of online search engines and websites of publicly available information that does not identify the candidate as potentially unsuitable to work within a school setting, a satisfactory Enhanced Disclosure from the Disclosure and Barring Service and overseas police check if appropriate, as well as confirmation that the successful candidate is able to work in the UK. Prior to interview, an online search of internet search engines, websites and other publicly available and publicly accessible platforms to ascertain applicant’s suitability to work within a school environment will be undertaken on applicants that have been shortlisted. Please note whilst the Enhanced DBS check will be paid by the College if an overseas police check is required it will be at the cost of the successful applicant.

Application

Applicants are required to complete the Application for Employment Form available from our website www.epsomcollege.org.uk. To comply with safeguarding procedures when working in a school, CVs will not be accepted. Applicants should refer to the Recruitment, Selection and Disclosure and the safeguarding policies on the College website.  Please apply as soon as possible.

This post is exempt from the Rehabilitation of Offenders Act and as part of the selection process an enhanced check by the Disclosure and Barring Service will be required. Epsom College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment

The Role

To maintain designated areas in a hygienic and satisfactory condition according to Epsom College standards and assist with other facilities services i.e. car parking, room set ups.

Main Tasks and Responsibilities

BOARDING HOUSES/DAY HOUSES

• To ensure that all common rooms are cleaned according to required College standards.
• To maintain all bathroom, toilet and shower areas in a hygienic condition according to required College standards.
• To maintain all kitchen/brewroom areas in a hygienic condition according to required College standards.
• To ensure that all floors are maintained to a high level of cleanliness and cleaned in accordance with College standards.

OTHER AREAS

• To ensure that any other areas of the College are cleaned to the required College standard as stipulated by the Saturday Supervisor.

GENERALLY

• To ensure that C.O.S.H.H. regulations relating to any cleaning product are adhered to.
• To report all defects to the Supervisor.
• To maintain a co-operative relationship with staff, students, housemaster/mistress and visitors to the College.
• To assist in any other areas of the College as may be required by the Saturday Supervisors or Head of Facilities.
• To attend necessary mandatory and relevant training as required by the Head of Facilities provided it can be held at a time to suit the employee.
• To adopt a flexible approach to the role and undertake any other reasonable task as requested by the Saturday Supervisor or designated person i.e. room set ups, car parking etc.
• To undertake any other reasonable task as directed by the Saturday Supervisors or Head of Facilities.
• To be aware of responsibilities under the Health and Safety at Work etc. Act 1974. To adhere to all relevant regulations. i.e. Fire Precautions, Manual Handling, C.O.S.H.H. etc.
• To carry out duties in accordance with safeguarding protocols and procedures.
• To be aware of the implications of strangers on campus and conscious of your security responsibilities.

 

Epsom College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

Skills, Experience and Attributes

Essential

• Experience of cleaning to specified standards
• Customer focused
• Good listening skills
• Even temper and able to remain calm, patient and polite
• Reliable, punctual and a flexible approach to duties.
• An appreciation of safeguarding protocols within a school environment
• Enjoy working in a school environment

Desirable

• Experience of cleaning within a commercial environment.

The selection panel reserves the right to enhance any or all of the desirable criteria to attain a manageable field

Terms and Conditions

• Salary:£13.57 per hour paid when worked on timesheet
• Hours:5 hours per week, Saturdays 8.00am and 1.00pm during term time (except Exeat weekends) and working Saturdays 8am – 1pm during the summer school holidays. Hours paid via timesheet as and when worked.
• Holidays:Statutory holiday entitlement is calculated based on the hours you have worked and have submitted for payment. The calculation is 12.07% of the hourly rate for each hour worked and the amount of holiday pay paid to you for that month of timesheet submission will be itemised on the payslip as “holiday pay”.
• Pension:There is an automatic enrolment into the Epsom College Automatic Enrolment Scheme for employees who are eligible. Eligibility is based on regulatory criteria. The Scheme is administered by the Pensions Trust. The Employee will be required to contribute a minimum of 5% of Basic Salary and the College will contribute 4% in compliance with current legislation.
• Life Assurance:Active and contributing members of the College pension scheme are provided with life assurance x 2 their annual basic salary.
• Other Benefits
  • Free membership to Fitness Suite and pool during staff opening times
  • School fee discount subject to qualifying conditions
  • Free lunch/ refreshments provided when the Dining Room is open
  • Interest free computer loan subject to conditions
  • Uniform will be provided

Offer of Post

The post will be offered subject to receipt of satisfactory written references, pre placement medical assessment, proof of appropriate qualifications, a check of online search engines and websites of publicly available information that does not identify the candidate as potentially unsuitable to work within a school setting, a satisfactory Enhanced Disclosure from the Disclosure and Barring Service and overseas police check if appropriate, as well as confirmation that the successful candidate is able to work in the UK. Prior to interview, an online search of internet search engines, websites and other publicly available and publicly accessible platforms to ascertain applicant’s suitability to work within a school environment will be undertaken on applicants that have been shortlisted. Please note whilst the Enhanced DBS check will be paid by the College if an overseas police check is required it will be at the cost of the successful applicant

Application

Applicants are required to complete the Application for Employment Form available from our website www.epsomcollege.org.uk. To comply with safeguarding procedures when working in a school, CVs cannot be accepted. Applicants should refer to the Recruitment, Selection and Disclosure and the safeguarding policies on the College website. 

Applications will be assessed in order of receipt and interviews may occur at any stage after applications are received. Please apply as soon as possible.

 

This post is exempt from the Rehabilitation of Offenders Act and as part of the selection process an enhanced check by the Disclosure and Barring Service will be required. Epsom College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.