School Receptionist/Administrator

The Granville is an IAPS  co-ed Pre-School for ages 3 - 4  and girls’ Prep School for ages 4 - 11Candidate InformationSchool Receptionist/Administrator Required immediatelyExecutive SummaryThis is an excellent opportunity to join a collaborative and dynamic team at anexceptionally high-achieving, independent co-ed Pre-School for ages 3 - 4 and girls’ PrepSchool for ages 4 - 11 in the heart of Sevenoaks.The Granville combines future-ready, forward-looking educational excellence with affectionately held traditionsand a bespoke approach to both the academic and personal experiences of its pupils.  We are seeking an flexible, dynamic and dedicated candidate with the ability to provide a vital role in ensuringthat all school’s administrative support is delivered timely and effectively.This opportunity would suit a resourceful and highly-approachable, organised, diplomatic and  confidentperson who is  calm, with good interpersonal skills. Excellent IT skills, a sense of humour and a willingness towork as part of a team will be key to ensuring the school office is run effectively.Closing Dates: Interviews:Monday 20th April 2026Friday 24th April 2026We  would be delighted to talk on the phone to any candidate who would like to know more about the post. Pleasecontact us either at the School on 01732 453039 or by email through secretary@granvilleschool.orgThe Granville is committed to safeguarding and promoting the welfare of children. Applicants must beprepared to undergo child protection screening.The SchoolFounded in 1945 by Ena Makin, The Granville School is a thriving, successful prep schoolwith an enviable reputation for excellence.The school is set in five acres of gardens and woodland and is centred on a large, attractive Victorian house.Over the past years, several new specialist buildings have been added so that it is now an impressive campuswith exceptional, purpose-built facilities.The school benefits from being close to a mainline station (25 minutes from London) and the busy market townof Sevenoaks. The Granville School is a non-selective, day preparatory school for girls aged 3 to 11 and boysaged 3 and 4. It is an educational trust administered by an extremely supportive Board of Governors.Our VisionRealising the full potential of every child by developing knowledge, confidence and self-reliance within a supportive and successful school community.The Granville is an exceptional school which combines the very best of prep school tradition with a vibrant,forward-looking outlook where change is embraced and innovation celebrated. Pupils thrive on individualattention and achieve their best in a happy, secure and stimulating environment. Highly qualified, specialistteachers make learning exciting, develop enquiring minds and raise levels of expectation.Every year, pupils participate in traditional Granville celebrations. These all help to reinforce both a strongfamily community and a warm, friendly atmosphere, which are highly valued by pupils, parents and staff. Whilethe school is non-selective, it successfully nurtures the potential in every pupil and each year the girls achieveimpressive results academically as well as in sport, music, drama and art.Our record of leavers’ destinations is outstanding with girls gaining scholarships every year to a wide range of excellent senior schools, (including Caterham, Kent College, St Paul’s Girls School, Sevenoaks School,Walthamstow Hall, Woldingham and Wycombe Abbey) and places in the highly selective Kent grammarschools. The Head is a member of the Independent Association of Prep Schools (IAPS) and the school is inspected by ISI.The most recent ISI inspection took place in February 2025 and the school was proud to be judged to meet allof the regulatory compliance standards in every area. The report was overwhelmingly positive and can be readon the school’s website. Looking to the future, the school aims to continue on its journey of excellence, constantly improving thestandard of teaching and learning, helping pupils achieve their personal best and expanding our educationalprovision to ensure they are future-ready.TestimonialsI love the school as much now as I did 20 years ago when my eldest daughtercame here. They have such fond memories of being at The Granville.Mrs V Wyatt, Teaching Assistant""The teachers cheer you on, saying ‘You can do this!’ It always makes me feelbetter.Annabel, Year 3 Pupil""As a new member of the admin team, I have found the staff very warm andfriendly. Nothing is ever too much trouble and I feel I have adapted to schoollife very quickly due to this. Mrs K Smith, Bursar’s Assistant""I really enjoy being part of the Senior Leadership Team at The Granville. It isa supportive and creative group to be a part of. The girls we teach arecharming: polite and courteous as well as inquisitive and confident.Mrs V Duggan, Head of English""You should come to Granville because it’s the best place!Cara, Year 3 Pupil""Job Description: School Receptionist/AdministratorThe successful candidate will be a confident, flexible, committed individual who willprovide excellent administrative support and act as an excellent role model in deliveringgreat customer service to our school community. The individual will work acrossdepartments, supporting a variety of administrative needs.Accountable to the Bursar & HeadmistressAble to manage to completion a variety of tasksAble to self manage your workflow and carefully prioritise workAble to support teaching and non-teaching staff as well as parents and pupilsA member of a team providing a fast, effective and efficient administrative support service for the schoolAdministering medicines and first aid to pupilsThe first point of contact for all stakeholders including staff, children, parents, coaches, visitors andprospective familiesOperating  the entry intercom and ensure that all visitors (including contractors) and students arriving lateor leaving early comply with school signing in proceduresResponsible for all incoming post and deliveries and distribute as necessary Using the school IT system and database as appropriate including full control over wrap around careFollowing our procedures and show a commitment to Safeguarding ChildrenAs School Receptionist/Administrator, you will be:EssentialDesirableQualificationsand Training Educated to A-LevelLevel 3 - 5 NVQ Certificate orDiploma in Business &AdministrationStandard Maths and English GCSEgrade 4 or aboveEducated to DegreeLevelExperience Previous administrative experience3+ years in a Reception /Administration role Previous experience ofworking withineducation Knowledgeand Skills Excellent skills with MicrosoftOffice365 including Word, Excel,Powerpoint, Outlook, FormsBasic workingknowledge of CanvaWorking knowledge ofAdobe DocumentsFirst Aid - PaediatricKnowledge of a schoolsoftware systems e.g.SchoolBaseSafeguardingEvidence of a commitment topromoting the health, welfare andsafeguarding of childrenJob Description: School Receptionist/Administrator Person Specification Essential DesirablePersonalQualities Strong administrative andsecretarial skills, attention todetailProactive, able to work on owninitiative without supervisionProfessional and confidentmanner with excellentinterpersonal skillsAbility to form effectiverelationships with people at alllevelsGood communicator via thephone, face to face and inwritingAbility to problem solve and tobe flexibleStrong team player,collaborative and adaptableHighly diplomatic and discretewith the ability to handlehighly sensitive matters andmaintain confidentialityAn ability to work calmlyunder pressure showingpatience, enthusiasm,resilience and kindnessStrong “can do” attitudeA creative flairAn interest in marketingPerson Specification (cont.)Job Description: School Receptionist/AdministratorAct as a first point of contact for all visitors to the school, ensuring that a positive image, which reflects theethos of the school, is promoted at all times.Receive and relay promptly any telephone or other messages, dealing as appropriate with routineenquiries.Sort incoming mail and despatch outgoing mail.Undertake a diverse range of administration and secretarial duties for the Headmistress and Bursar toensure well-presented and accurate correspondence, reports and other documentation.Undertake filing, reprographic duties and associated tasks.Maintain and update the school’s MIS, paper files and other documents relating to pupils.Ensure class registers are completed daily, kept up to date via SchoolBase.Assist in the administrative aspects of setting up holiday camps onto the booking system to ensure that thesupport necessary to deliver a successful programme is in place and managed. Set up the administrative aspects of wraparound care. Make sure bookings are accurately recorded ontothe booking system to ensure that the support necessary to deliver a successful programme is in place andmanaged. Develop efficient systems to ensure that attendance and administration information is kept confidential,accurate and readily available.Assist in the organisation of school events, ensuring that the programme runs effectively.Process orders, check deliveries - Manage online accounts.Administer first aid to pupils and ensure that the correct accident reporting procedures are followed.Ensure all first aid equipment is fully stocked and in the correct working order where applicable.Maintain stationary stock and order when necessary.Undertake training and other learning activities and attend relevant meetings as required to ensure owncontinuing professional development.Encourage and maintain good communications with all teaching staff, support, domestic staff and pupils.To promote high standards of health and safety for all users of the school facilitiesKey areas of responsibility include:Job Description: School Receptionist/AdministratorPastoral care is a strong feature of Granville life, and all staff are expected to contribute to this area bycreating a warm, caring environment which children can grow socially, emotionally and mentallyTo develop, easy and professional relationshipsTo undertake supervisory duties when requiredTo attend staff meetings and school INSETTo comply with Health and Safety requirementsTo play a full part in the life of the schoolTo avoid over familiarity with pupilsGeneral Responsibilities for Adults at The GranvilleAdditional InformationSchool Receptionist / Administrator – Full TimeHours: 42.5 hours per week, Monday to Friday, 8:00am – 5:00pm (52 weeks per year)Pay: £12.71 per hourActual Salary: £28,090.00 per annumHoliday Entitlement: 28 days per year, including bank holidaysThe successful appointee will also be entitled to the following; Free school meals Membership of Healthcare Scheme Pension Scheme School Fees Staff Discount Free parking on siteAdditional InformationIt is vital that our staff dress smartly and appropriately. An example to others must be set at all times - tochildren and parents you will be seen as a teacher.This post offers a rare and exciting opportunity to join a school who are leaders in providing an independentpre-school education for girls and boys aged 3-4 and a prep education for girls aged 4-11 that is aspirational,future-facing, relevant and engenders success in all aspects of school life, while still upholding the best of prepschool tradition. The successful candidate will join a supportive and collaborative team. They will be dedicated to providing anexcellent education for the pupils in our school. SalaryAdditional InformationThe successful candidate will be expected to meet the following compliance requirements:To promote and safeguard the welfare of children and young persons for whom she/he is responsible, or withwhom she/he comes into contact. They will adhere to and ensure compliance with the school’s SafeguardingPolicy and Child Protection Statement at all times. If in the course of carrying out the duties of the post, thepost-holder becomes aware of any actual or potential risks to the safety of welfare of children in the schoolshe/he must report any concerns to the schools’ Designated Safeguarding Lead.The successful candidate will be required to provide an enhanced DBS Disclosure. In seeking references on short-listed candidates the school may approach previous employers for informationto verify particular experience or qualifications before interview. Any relevant issues arising from references willbe taken up at interview.Safeguarding and Child ProtectionThe Granville School2 Bradbourne Park Road SevenoaksTN13 3LJ www.granvilleschool.org 01732 453039