JOB DESCRIPTION

Job Title
Department
Reporting To
Minimum Qualifications

Human Resource Assistant
Human Resource
HR Manager
CIPD Level 3 or equivalent experience

Job Purpose

•

•

•

•

To provide a comprehensive administrative service in the employer life
cycle & support the day-to-day running of the HR service
To support all aspects of the HR function including policy implementation,
operational guidance, compliance requirements, HR systems and record
keeping
To provide full administrative service to support all stages of the employee
experience at Halton Haven Hospice including recruitment, selection,
induction, performance, development, attendance and exit
To be responsible for our HR system, maintenance and reporting of key HR
workforce data

Key Tasks

•

•

To undertake the coordination of all HR administrative tasks, ensuring all
documentation is managed in line with the agreed standards and records
are fully updated and maintained efficiently
To take a key role in the recruitment and selection process of all staff by:

o  Supporting

the  development  of  key  documents  e.g.,

job
descriptions,  person  specifications,  job  advertisements,  placing
adverts and supporting information

o  Creating and sending out application packs
o  Responding  to  queries  from  managers,  potential  applicants  and

new starters

o  Assisting with short listing applications
o  Support
in

interview  process

the

respect  of  administrative

arrangements

o  Undertaking all pre-employment checks against agreed standards
o  To maintain contact with all new starters from appointment to start

date

o  To establish the personnel record for all new starters

•  Work  with  managers  to  oversee  the  induction  and  probationary  process
for new starters including administration of the induction checklist, logging
of relevant information and ensuring we provide a professional and warm
welcome to all new staff

1

•

•

To oversee and update all information in respect of “job opportunities” at
Halton Haven Hospice and the benefits of working for the Hospice on the
Hospice website and social media
To oversee the input and reporting from the HR systems ensuring accurate
record keeping of information and provision of reports for managers

•

•

•

•  Ensure systems are in place to keep personal information up to date and
in line with compliance requirements including professional registrations
To support the appraisal process for the organization by working with the
wider team and managers to process documentation, ensuring accurate
record keeping and entering information onto the HR system
To support the management of HR case work including the development
of  documentation,  arrangements  for  meetings,  confidential  recording  of
meetings and administration of follow up actions.
To support the full range of staff engagement activities including surveys,
feedback
success  &  achievements  and
recognizing
administration of engagement events
log  of  HR  policies,  procedures  and  guidance
To  coordinate  the
documents  overseeing  update  arrangements  and  dissemination  of
updated documents
To  ensure  professional  communications  and  information  sharing  with  the
full  range  of  internal  and  external  customers  including  staff,  volunteers,
managers, internal teams, training providers and Payroll
To assist with a range of project developments across the HR work plan
To  support  the  wider  HR  and  volunteer  function  in  times  of  absence  as
required

staff,

from

•
•

•

•

•  Undertake  the  full  range  of  general  administrative  duties  including
scanning,  filing,  photocopying,  processing  invoices  and  other  duties  as
required

Key working relationships

To be able to develop good working relationships at all levels of the organisation
including, but not limited to, executive team, managers, employees and board
members.

Policies, Procedures and Practice

•  Work with the HR Manager to provide a quality, compliant and responsive

•

•

HR service for both managers and employees
To implement and keep up to date with current legislation, compliance
and best practices
To support the absence management process for the organisation by
working with managers and the wider team to process documentation

•  Ensure accurate record keeping, keeping compliant with policy,

procedures and GDPR.

2

Employee Relations

•  Escalate potential employee relation cases to the HR Manager where

appropriate.

•  Advise and support managers and employees in relation to recording

and reporting absence and performance management.

NOTE:
The duties and responsibilities referred to are an outline only and may be
changed in conjunction with the post holder, and in accordance with the needs
of the hospice.

Please visit the Halton Haven Hospice website for further information and
application forms https://www.haltonhaven.org.uk/join-us/

Alternatively, please contact recruitment@haltonhaven.co.uk for more
information or for an informal conversation regarding the role.

3