Grants Coordinator

Job Title:                          Grants Coordinator

Reports to:                      Programme Director

Terms:                               12-month fixed term, full time, unaccompanied, fully office based.

Location:                          Kyiv, Ukraine

Salary:                               GB6 - €46,821 - €52,024

Requirements:               This role is based in Kyiv, Ukraine, with regular travel to the area offices in Sumy, Kharkiv, Mykolaiv, Kherson and other project locations as required.

About Concern:               Established in 1968, Concern is a non-profit, non-governmental humanitarian organisation, dedicated to the reduction of suffering and the ultimate elimination of extreme poverty in the world’s poorest countries.

Concern’s vision, our mission and our work are all defined by one goal – ending extreme poverty, whatever it takes. Concern strives for a world free from poverty, fear and oppression.

Our culture is values driven and we believe that our people are central to all that we do and are key to delivering on our goal of Reaching the Furthest Behind First. We are committed to ensuring a workplace where everybody feels valued and are enabled to succeed in their work and contribute to delivering on our mission.

In Ukraine Alliance2015 members, Concern Worldwide and Welthungerhilfe (WHH), have been jointly working together since February 2022, using their combined resources and reach, to ensure a quick and effective emergency response to assist the population affected by the conflict. This response, known as JERU (Joint Emergency Response in Ukraine), is working across Ukraine to help affected population through provision of cash assistance, in-kind food and NFI items, protection services, community led initiatives and support for livelihoods and economic recovery. JERU implements all of its programme in partnership with local and national NGOs and Civil Society Organisations.

Role Purpose:                  As Grants Coordinator, you will report to the Programme Director (PD) and support them in the design, management, coordination and reporting of the programme portfolio in Ukraine. You will work closely with Heads of Projects in order to ensure high quality and compliant donor and internal reporting as well as contributing to the capacity strengthening plans for national and local partners. This role is part of the Programmes Team where you will be required to work collaborative with other team members, including Deputy Programme Director, Partnership Manager, MEAL Coordinator and Cash and Voucher Coordinator.

Responsibilities:

• Identify, assess and pre-select new project ideas based on the country programme and in line with the strategy
• Under the supervision of the Programme Director, serve as country level focal point for proposal development, including facilitating go/no go meetings, internal kick off meetings, coordination of the proposal development workplan, roles and responsibilities and writing of proposals.
• Maintain, manage and update a programme toolbox comprised of all tools developed for project design, implementation, monitoring and reporting under the supervision of the Programme Director.
• Monitor project reporting schedules and coordinate with Heads of Projects, programme and finance teams and other relevant departments on reporting deadlines ensuring reporting occurs on time to Head Offices and donors.
• Develop, revise or elaborate narrative reports before submission to the donors or the donor unit in accordance with internal protocols.
• Serve as the in-country focal point for the project management platform (ProMIS/GMS) and support capacity building of international and national staff to effectively use this platform.
• Support capacity building of project teams and partner organisations as requested, particular new national staff coming into project management positions.
• In coordination with the Programme Director, ensure that JERU is represented at external meetings of clusters, donors and UN agencies
• Provide support to the Programme Director to ensure effective project cycle management is implemented across the programme portfolio.
• In coordination with the Country Director, and under the supervision of the Programme Director, coordinate the writing of annual reports and ensure their timely reporting.
• In coordination with the Country Director and Programme Director, ensure that donor mapping and action points are reviewed on a quarterly basis.
• Support the Programme Director with the development and review of the Country Strategy, providing programmatic inputs.
• In coordination with the Programme Director, represent JERU at external meetings of clusters, donors and UN agencies as required.

Role Holder Requirements:

Essential:

• Bachelor’s Degree in Project Management, Development, Business or relevant field. Master’s Degree in related field is an added advantage or relevant years of experience.
• Grant coordination, project management or similar experience in the Humanitarian sector (at least 3 years)
• Proven knowledge of proposal design and its key elements such as needs analysis, logframe and theory of change
• Coordination and organisational skills, including ability to work under pressure
• Excellent communication skills and intercultural sensibility
• Excellent spoken and written English

Desirable:

• German donor experience (such as BMZ/GFFO) would be an advantage
• Knowledge on basic needs assistance, protection, and economic recovery programming would be an asset
• knowledge of Ukrainian is an asset

Competencies: 

• Managing Yourself
• Communication and working with others
• Delivering results
• Planning and decision-making

We encourage all eligible candidates, irrespective of gender, ethnicity or origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation. Concern is against all forms of discrimination and unequal power relations and is committed to promoting equality.

If this role sounds right for you, please apply with your CV and cover letter. We will respond to every applicant. Please be aware we may offer positions before the closing date.

If you have any concerns about our recruitment process and need particular assistance - for example if you have a disability e.g. a hearing impairment - please let us know and we will do our best to respond to your needs.

All applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length. 

Important information:

Concern has an organisational Code of Conduct with three Associated Policies: The Programme Participant Protection Policy, the Child Safeguarding Policy, and the Anti-Trafficking in Persons Policy accessible here. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisations, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in their work, in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with adults and children are recruited by us for such roles. Consequently, working or volunteering with Concern may be subject to a range of vetting checks, including criminal background checking. 

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation. 

 

• Salary:€46,821 - €52,024
• Based in Country:Ukraine
• Job Title:Grants Coordinator
• Contract Type:Fixed Term Full Time
• Annual Allowance:e4,000
• Benefits:See T&C's attached
• Closing Date:16 June 2026