The Gregg Schools Trust Job Description
Job Title: Finance Manager
Responsible to: Bursar
Hours of work: Normally 8.30am to 4.00pm - The role will include working outside these hours from time to time in order to support school events and functions.
Salary: Competitive
Holiday Entitlement: The School’s holiday year runs from 1st September to 31st August. The Finance Manager is entitled to 25 days (5 days of this entitlement must be taken during the schools’ Christmas shut down period) plus Bank Holidays.
Purpose of the Role:
To support the Bursar in key aspects of Finance, HR and Administration
Role Summary:
Accounts Receivable Duties
Assist the Bursar in the assessment of new applications for bursary support, maintain records of scholarships and awarded bursaries and administer the annual renewal process
Regular fee debtor analysis and management
Scrutiny and approval of invoices
Bank Transactions & Reconciliation
• Processing bank transactions, including Banklines and cash deposits.
Managing petty cash reconciliations, including foreign currency, and arranging topups as
• required.
• Reconciling and posting company credit card transactions.
• Visiting the bank to deposit cash when required.
Accounts Payable Duties
Handling the purchase ledger, including processing orders, scanning invoices, and Direct Debit
transactions.
• Analysing accounts to create accruals and prepayments on a termly basis.
Maintaining a working knowledge of VAT regulations, preparing and submitting VAT returns and ensuring VAT compliance within accounts payable transactions.
Journal Entries & Month-End Support
• Posting financial journals
• Completing month-end and year-end closing processes.
Stakeholder & Parent Communication:
• Manage the accounts email inbox and respond professionally to enquiries.
Responding to and actioning order requests from staff members.
Reporting, Analysis & Compliance
Acting as the first point of contact for audit, bursary-related surveys and census requirements.
Supporting the Bursar in school policy review process.
Expense Processing:
Reviewing and processing employee expense claims, ensuring compliance with school policies.
Administration/Other:
Manage the online payment system to enable parents to submit payments electronically for school trips, visits and ad-hoc expenditure as appropriate
• Maintain general files and archives
• Maintain and update a number of school policies as directed by the Bursar
Other Duties:
Any other duties which can reasonably be described as falling within the role of Finance Manager or as directed by the Bursar or Headteacher.
All staff are expected to promote a professional and positive image of the School at all times.
The post-holder’s responsibility for promoting and safeguarding the welfare of children and young persons for whom he/she is responsible, or with whom he/she comes into contact will be to adhere to and ensure compliance with the School’s Safeguarding and Child Protection Policy at all times.
If, in the course of carrying out the duties of the post, the post-holder becomes aware of any actual or potential risks to the safety or welfare of children in the School, he/she must report any concerns to the School’s Child Protection Officer or to the Headteacher.