To deliver accurate and timely day-to-day financial operations across ILM Highland, ensuring effective processing of transactions, maintenance of financial records and provision of reliable financial information to support management and reporting.

Responsible for transactional finance activities across two companies, including purchase ledger, sales ledger, reconciliations, banking and payroll administration. The role operates within established financial procedures and internal controls, exercising judgement within defined parameters and escalating non-routine matters to the Finance Manager. Provides financial information to support operational and management decision-making

People Responsibility

No direct line management responsibility

Financial & Resource Responsibility

Processes and monitors financial transactions across multiple departments. Provides budgeting information and financial data to support decision-making, but does not hold direct budget accountability.

Principal Accountabilities

Process supplier invoices, credit notes, and purchase orders
Prepare and issue customer invoices and statements
Reconcile bank accounts, credit cards, and petty cash
Process employee expense claims and reimbursements
Monitor and maintain accounts payable and receivable ledgers
Follow up on overdue customer payments professionally
Match, batch, and code invoices
Set up new supplier and customer accounts
Maintain accurate financial records and filing systems
Support the Finance Manager during internal audits and compliance checks
Provide general administrative support to the Finance and Retail team

Planning and Organising

Manages workload on a weekly cycle aligned to payment runs, payroll deadlines and month-end processes. Contributes to ad-hoc financial projects which may extend planning timescales beyond routine operational tasks.

Decision-Making/Use of Judgement

Exercises autonomy within established financial procedures and internal controls. Uses judgement to resolve discrepancies and investigate anomalies, escalating non-standard, high-risk or strategic matters to the Finance Manager.

Problem Solving & Complexity

Resolves primarily transactional and procedural issues, such as invoice discrepancies or reconciliation variances. Requires attention to detail and analytical ability to investigate irregularities. Errors could result in financial inaccuracy, delayed payments, reputational impact or compliance issues.

Essential:

Strong numerical and analytical skills
Excellent attention to detail and accuracy
Proficiency with Microsoft 365 software
Experience in using financial/accounting software (e.g. Xero, Sage or similar)
Ability to prioritise and manage workload effectively
Strong communication and teamwork skills
High levels of integrity, honesty and confidentiality

Desirable:

Experience in a finance or accounting role
Understanding of basic accounting principles
Flexible working to support the wider organisational needs

Flexitime
Employee discount
Sick pay
Relocation assistance
Life insurance
Free parking
Company pension
Company events

Per hour

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Finance Assistant (part time)