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• Permanent
• Full time

Contract Type

Permanent

Hours

Full time

Location

GIFT London Office

Sector

Administration

Salary

£23,000 - £26,000 (Dependent on Experience)

Closing date

Applications accepted on a rolling basis

Hours: Full Time (37.5 hours per week). Some flexibility to job-share or reduce hours will be considered. 

For the past 20 years GIFT’s mission has been and continues to be to inspire and enable lifelong giving.

We are looking for an enthusiastic, well organised individual to join a highly motivated team to continue its vital work in the community. GIFT is a dynamic, exciting place to work with potential for excellent candidates to grow and develop.

Scope:  

– To ensure that the core administration vital to the smooth operational running of GIFT is implemented.

– To assist in running the main GIFT projects including set up, procurement and working on the project

– To work on the main administration functions of GIFT including database , HR annual leave system, compliance, website

– To collaborate with all members of the GIFT team enhancing communications and teamwork.

Areas of Responsibility: 

Administrative Support

• Oversee and manage general office administration to ensure efficient daily operations.

• Collect stats and information as required from staff on a termly basis, ensure this is kept updated and accurate.

• Administer HR processes including staff records and leave tracking (annual, sick and other).

• Support compliance by maintaining accurate records and ensuring policies and procedures are followed. This includes writing risk assessments (from and existing template) for events and programmes.

• Assist in maintaining and updating the GIFT website with relevant content and information.

• Manage procurement processes, including sourcing and ordering supplies and materials as required for events and general office requirements.

• Assist in the set-up and maintenance of IT for new starters including emails and equipment in conjunction with the Jewish Futures IT lead.

Project Support

• Assist in the planning, setup, and delivery of GIFT projects and events.

• Coordinate logistics and materials for projects, ensuring timelines and budgets are met.

• Work closely with project leads to provide administrative and operational support throughout the events and projects.

• Monitor and track project progress, reporting on milestones and deliverables where required.

Team Collaboration and Communication

• Schedule, set-up and coordinate internal meetings, and following up on action points.

• Provide administrative support for team events, training sessions, and other organisational activities.

Additional Duties

• Act as a first point of contact for general enquiries to the GIFT office.

• Assist with ad hoc administrative or operational tasks as requested by management.

• Identify opportunities to streamline administrative processes and improve efficiency.

Required Skills and Attributes:

• Must have excellent attention to detail, be able to prioritise workload and multitask

• Must have excellent IT stills including all MS Office packages

• Must be able to follow clear instructions but also be self-motivated and able to work independently

• Must be a team player

• Must have excellent multi-tasking skills.

For more information and to be personally recommended for the role, please contact tali@theworkavenue.org.uk

Code: J-02

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