JOB DESCRIPTION – SITE ASSISTANT (Afternoon)

Upton  House  is  committed  to  safeguarding  and  promoting  the  welfare  of  children  and  young  people,  along
with their protection and expects all staff and volunteers to share this commitment.

TITLE

Site Assistant - Afternoon

PURPOSE OF JOB

a)

b)

c)

To ensure school buildings and grounds are maintained to a good standard and are clean and secure.

To liaise with the onsite contracted cleaning staff.

To be responsible for routine checks to the school minibus and for driving pupils, as required.

RELATIONSHIPS

Accountable to the Site Manager and the Head. Key liaison with contract cleaning staff.

RESPONSIBILITIES AND KEY TASKS

Daily:-

a)

d)

e)

f)

g)

h)

i)

Carry school provided mobile phone at all times when on site to ensure contact can be made

Review Site Management Requests on shared area and agree task assignment with Site Manager.
Schedule work, liaising with requesting staff if necessary. Move requests in progress and completed
into appropriate folders.

Perform a daily walk of School site removing any litter, sweeping hard areas and generally keeping
site tidy. Perform visual inspection of emergency lighting and escape routes.

Attend immediately to any maintenance matters causing Health & Safety concerns.

Liaise with the Morning Site Assistant daily in one hour overlap to ensure that all ongoing and planned
tasks for the day are handed over.

Man the gate from 3.15pm – 3.40pm, 3.55pm – 4.10pm and 5pm – 5.20pm, and at other times on
request, to allow parents access to collect children

Monitor diary for vehicle and room bookings and evening/weekend events held on school premises
and refer to it daily to ensure all requests are satisfied.

j)

k)

Set out rooms for school, after school, and weekend events as per Site Management Requests.

Monitor  the  cleaning  of  the  School  and  bring  to  the  attention  of  the  on-site  Supervisor  and  the  Site
Manager any concerns or deficiencies via the cleaning checklists.

r)

Ad hoc cleaning as required throughout the day.

Weekly:-

Perform routine oil, water and tyre pressure check on minibuses and wash if required. Ensure first aid
kit and fire extinguisher are intact. Keep written records of checks. These checks also to be performed
on any day the minibuses are to be used and written records kept.

Occasional minibus driving to events and matches.

Routine maintenance of flower-beds and paths, including pruning, planting, weeding and sweeping.

Place orders for cleaning and maintenance products as required, liaising with Site Manager.

Check emergency lighting and file and retain check sheet records.

Visit local suppliers to purchase maintenance supplies.

Hold weekly liaison meeting with on-site cleaning supervisor.

a)

b)

c)

d)

e)

f)

g)

Other:-

a)

Undertake maintenance of the school including, but not limited to:

•  Small carpentry jobs
•  Painting and decorating
•  Basic plumbing
•
•  Maintenance of locks
•  Maintenance of the heating systems

Limited electrical (plugs, fuses, light bulbs etc)

b)

c)

d)

e)

Supervise third party contractors during the school holidays or term time. Provide access to buildings as
required.

Liaise with Site Manager on building work and, in particular, ensure school security and the safety of
staff, pupils and visitors is not compromised.

Contribute to risk assessments of site related areas and activities.

Ensure cover to support or lock up after evening or weekend school events or to provide access and
monitoring for third party lets or contractors. The Site Assistant should expect to attend a minimum of
eight evenings a year and three Saturdays to assist with Parent Teacher Association and other school
events. There may be other occasions on which out of hours attendance is required. Time off in lieu or
overtime payment will be given for some, but not all, of these events.

m)

Assist the Deputy Head in termly fire drills.

n)

o)

Act as secondary key holder for emergency alarm call outs from police or guarding company.

To undertake any other duties consistent with the nature and responsibility of the role which the Head
or Deputy may, from time to time, determine.

Revised October 2025