Corrective Activities Administrative Assistant, Committee on Publication - New

Posting Details

Job Details

Description

Department:          Committees on Publication

SUMMARYThis position provides metaphysical and administrative support to the Manager’s office of the Committees on Publication as it carries out the work of the Christian Science Committee on Publication, according to Article XXXIII of the Manual of The Mother Church. This position works most closely with the “Committee and Field Support” and “Editorial Activities” functions of the office, and handles administrative projects and tasks that support the activities of Committees on Publication worldwide.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under the direction of the Committee and Field Support Manager and Editorial Activities Manager, the Corrective Activities Administrative Assistant will actively work with both the Committee and Field Support (generally 50%) and Editorial Activities (generally 50%) teams to perform administrative and other support tasks, including:

• Praying specifically for healing of impositions and in support of essential activities in which the office and Committees in the field are engaged;
• Coordinating translation and interpreting needs for staff with the Office of Language Services or other services;
• Supporting record filing needs, including assisting with online records database;
• Supporting updates to the internal Committee Resource Center website;
• Coordinating with the Office of Chief Information Officer (OCIO) as needed;
• Supporting needs related to meetings with Committees on Publication — individual, group, and worldwide;
• Performing other administrative duties as needed and requested.

Duties specific to supporting the Committee and Field Support function:

• Reviewing and managing correspondence coming into the ComSupport email inbox, in coordination with other staff;
• Attending and supporting daily meetings (Monday through Thursday), where incoming Committee and Field Support requests, tasks, and correspondence are reviewed;
• Supporting various projects related to, and questions from, Committees on Publication, such as Committees’ communication with and support for church members in their respective jurisdictions (newsletters, branch church talks, member correspondence, etc.), questions related to the management and administration of Committees’ local offices, and other items;
• Helping to ensure the Manager’s office is staying in close contact with all Committees worldwide;
• Supporting the annual appointment process of Committees on Publication worldwide by tracking, coordinating, and communicating with staff and appointing Readers worldwide;
• Helping to respond to and support a variety of needs and questions that Committees reach out to our office about, including those related to technology and office administration;
• Preparing and helping to distribute communications to Committees, such as bulletins, in multiple languages.

Duties specific to supporting the Editorial Activities function:

• Reviewing and managing correspondence coming into the ComEditorial email inbox, in coordination with other staff;
• Attending and supporting daily meetings (Monday through Thursday), where incoming editorial requests, tasks, and correspondence are reviewed, as well as weekly meetings where media mentions and corrective opportunities are considered;
• Identifying items for discussion in the daily Editorial Activities team meetings;
• Supporting workflow processes for Editorial Activities, including tracking and organizing inquiries and correctives as directed;
• Compiling completed corrective items into a document for the Board contact and into M-Files;
• Inputting research, reference, and historical items into M-Files;
• Assisting with research as needed to support corrective responses by the Editorial Activities team;
• Drafting content appropriate for the Committee on Publication’s own internal needs, as called upon;
• Assisting with other projects as assigned.

STAFF MANAGEMENT AND JOB CONTACTS

Reporting RelationshipsDirect report to the Committee and Field Support Manager, with dotted line reporting relationship to the Editorial Activities Manager

Supervises: None

Regular ContactsCommittee on Publication staff, Committees worldwide.

JOB REQUIREMENTS

Engagement with Christian ScienceMembership in The Mother Church required, and Primary Class instruction preferred.

Education/ExperienceBachelor’s degree and two to three years work experience preferred.

Knowledge/Skills
Strong metaphysical foundation and a clear understanding of the importance of confidentiality in this work. Ability to work as a team member as well as independently, within different cultures and environments; effective management of projects and processes; anticipates needs; identifies creative solutions; communications skills, both oral and written; organized; detail- and deadline-oriented; self-motivated; adaptable and flexible. Language skills are helpful. Knowledge of the purpose and role of the Committee office as established in the Manual of The Mother Church.

Technology SkillsGoogle Suite. Video conferencing software (Zoom). Social media and Wordpress familiarity are helpful. Ability to adapt quickly to new technologies.

Work EnvironmentBrings an atmosphere of spiritual sense, humility, collegiality, industriousness, calm, and joy to the office. This position regularly works in an office environment at The Mother Church in Boston, MA.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Qualifications

Equal Opportunity Employer
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